How’s managing remote workforces different in 2021?
Ok folks, so it’s been a year since this ‘remote work big bang’ started (Yup, we can’t believe it either).
Thankfully, we’ve all had time to digest these new changes and delve deeper into our new remote way of doing things.
We’re also now more familiar with managing remote workforces and understand our staff’s remote work needs better.
That’s why managing remote workforces in 2021 should be more about taking care of the essentials we didn’t really have time to fully cover in 2020.
The 6 essentials to managing Remote Workforces in 2021
Here at GAT Labs we’ve been championing remote work for years and building tailored tools to support its various aspects.
Today we’ll be sharing with you the 6 essentials (or secret ingredients) you’d want to reassess to level up and improve your business’s remote work operations 👇:
The RIGHT Remote Collaboration Tools
Every business is unique, that’s why what works for one company may really not be a good fit for another.
Ask yourself, ”are you using the best collaboration for your business?” — That could mean utilizing shared Drives for your company resources, using cloud calendar apps and Group tasks more for team collaboration.
One tool we also use to boost our cloud collaboration at GAT is Asana which helps us organise, allocate and streamline projects and tasks more easily.
Remember, Collaboration tools are the blood and veins of your remote work operations. They allow your staff to work easily, collaborate in real-time and get things done faster remotely.
A Powerful Security Tool
With the rise of cloud collaboration comes a greater need for cloud security.
The last thing any of us needs is a security woe to add to our troubles. That’s why you constantly need to make sure that your cloud environment is 100% protected using the right Security tool.
The right cloud security tool should provide you with (at least) the following:
- Powerful Data loss protection (DLP)
- The ability to monitor employees’ activity
- Vigilant user identity authentication
- Robust access and ownership management for shared documents/ drives
- Domain-wide auditing of files
Employee Monitoring Tool
You hired your employees, which of course means you trust them to do the job.
That doesn’t mean getting insights into team productivity analysis isn’t pivotal. Especially when managing remote workforces where it could feel more challenging to get a sense of how staff time is allocated.
A granular team performance analysis would help you solve that problem from the root. A tool like GAT Shield for Chrome for instance offers accurate user activity monitoring by the minute.
This enables you to generate precise reports for management, understand what projects that consume more time, where staff is hitting roadblocks and plan your team’s capacity better accordingly.
Your Staff’s Home Office Space
Know your employees’ basic needs and help them create a more productive home office.
That, of course depends on your industry, which can vary from specific equipment to stationary, devices and more.
Below is a simple checklist of some basic things your employees may need to make their home office space more efficient:
- Updated Devices. Make sure your employees have secure, up-to-date devices to use for work. These can either be office-supplied or personal devices that are properly vetted for efficiency and security by your IT team.
- Comfortable Monitors. Yes! Many remote workers are struggle with having to work on smaller laptops after being used to large in-office screens and double screens even.
- High-Speed Internet Access. Not everyone has high-speed internet access at home. Some people share limited Internet subscriptions with others at their house.
You’ll want to ensure that all of your remote workers have the reliable high-speed internet access they need.
You can help them by recommending trusted providers, offering monetary contributions or helping them upgrade their current subscription plans and get better deals.
In that regard, UK mobile networks for instance are boosting data limits during this lockdown period.
Ergonomic Chairs/ Special Support
Make sure employees who suffer from physical issues such as back problems or require special needs have the assistance they normally get at the office to do their jobs comfortably at home.
You can allow them to borrow their office equipment if possible/ or offer them a special stipend to buy the furniture they need.
Video Meetings and Team Chat Tool
A reliable video conferencing allows you to build virtual meeting rooms on-demand to substitute the need for physical on-premise meetings.
Coupled this with a team chat tool, your employees will feel constantly connected just as if they were sitting next to each other at the office (- all the office chat & distraction).
In line with the increasing demand for remote work, earlier this month Google announced free access to its advanced Hangouts Meet video-conferencing capabilities to all Google Workspace and Google Workspace for Education customers globally.
And last but not the least, make sure your employees always have total privacy at home when holding remote video meetings to avoid going viral for little accidents 😂
If you have any questions about managing your remote teams or how GAT can support you through this remote business transition, feel free to contact us here. We’ll be happy to help.
Let’s remember #youGATthis