So what’s a G Suite Super Admin? A question that we get asked so often. It’s also a very important question to start with when exploring your G Suite audit and security operations.
To start, think of your G Suite as a virtual business management office. There you have different tools and levels of access, each requiring special administrative efforts and roles.
Naturally, you’ll need an administrative team to look after those admin tasks, right?
Well, it’s exactly the same thing with G Suite admin tasks. They can be quite overwhelming and usually require the input of more than one person to stay on top of everything in your G Suite domain.
That’s why such authority is usually assigned to an admin team typically composed of the G Suite Super Admin(s) and other G Suite Admin roles.
What are G Suite Admins?
G Suite Admins are privileged users who have access to the G Suite Admin console and Admin API: the tools used to perform administrative operations. The level of such access and authority, however, depends on the type of each Admin role.
Before you dig further into your G Suite admin operations, it’s important to first understand the difference between a G Suite Super Admin and other G Suite Admin roles.
What’s a G Suite Super Admin?
As the word Super implies, the G Suite Super Admin is the top most powerful administrative role in your entire G Suite domain. You can think of it as the leader role of your entire admin team.
Super Admins have access to every setting in the G Suite Admin Console. They can practically manage every aspect of your organization’s domain.
Super Admins also have EXCLUSIVE authority over the following:
- Creating or assigning administrator roles
- Resetting administrator passwords
- Setting up billing
- Performing license management
- Restoring deleted users
- Modifying an administrator’s settings
- Enabling or disabling contact sharing
As you can see, the Super Admin role is a crucial one. Not only do Super Admins hire other admins (creating and assigning admin roles), they also perform and control Super sensitive tasks that play a major role in protecting your G Suite from data security threats.
How many Super Admins do you need?
Every G Suite domain needs a minimum of one Super Admin, but we recommend two. That way if one is busy or on vacation, the other can take on higher authority tasks.
- Having more than two Super Admins, however, is not the best practice because of the authority level that comes with this role.
The G Suite Super Amin role is usually assigned to someone in the higher management line of an organization, or an IT head. That is again because of the authority level this role entails.
Other G Suite Admin Roles:
So now we have the team leader (the Super Admin) and other G Suite admin roles of lesser authority assigned by the Super Admin.
Google has already created different pre-built admin roles based on its insight of common business tasks. However, you can always create custom Admin roles tailored to your own needs.
We believe the two most vital admin roles following the Super Admin are the Groups Admin and User Management Admin. Here’s why:
Google Groups improve communication and collaboration in your organization. They’re used to create mailing lists, web forums, collaborative inboxes, and to control access to documents and Google services.
Group admins have authority over Google Groups in the G Suite Admin Console. They can add or delete Google Groups in the Admin console, manage members and access settings within groups.
It’s very important for Group Admins to include the right people in each group, and apply the right settings so groups are secure and any sensitive data shared is well-protected.
2. User Management Admin:
As the name suggests, user management admins control all actions for non-admin users.
This includes resetting passwords, monitoring service health, managing user accounts, service requests and onboarding and offboarding employees.
- Gat Flow is a very powerful tool for user management admins as it takes the pain out of the repetitive task of onboarding and offboarding employees in G Suite. It covers everything, from welcome emails and email signatures, to pre-loading files, pre-populating contacts and much more using built workflows.
User management admins can’t delete a global admin, create other admin roles, or reset passwords for billing, global, and service admins. Only G Suite Super Admins can do that.
User management admin roles are usually assigned to members of the HR team.
Other Pre-set Admin Roles Created by Google:
- Help Desk Admin
- Services Admin
- Mobile Admin
- Google Voice Admin
- Reseller Admin (applies only to G Suite Authorized Resellers)
G Suite Security 🔐
G Suite offers awesome communication and collaboration capabilities for your business. However, you need to fully secure your domain and learn how to harness its full resources to protect your data from things like malicious outsider threats, insider threats and human error, which can have catastrophic consequences for any business.
The G Suite Admin panel is a great place to start. It’s actually an admin’s first whisperer for early signs of trouble. Admins should always make sure they adopt the best G Suite admin practices and audit everything happening in their admin panel.
Checkout our 3 killer G Suite Admin practices for Starters.
Additional G Suite Security and Powerful Insights 💡
Organizations also need to deploy the proper tools that offer additional layers of G Suite reporting and security.
That’s why G Suite Admins love GAT, the exclusive security and audit tool for G Suite.
GAT offers a suite of powerful tools that help G Suite domains grow safely and wisely by offering optimum G Suite security and detailed analysis, enabling admins to get granular, dig beyond the surface and take robust actions faster.
To learn more about our solutions and how GAT can help your business click here: https://gatlabs.com/#solutions
Or better yet book a demo now with us here : https://gatlabs.com/request-a-live-demo/