Project Description

📖 < 1 min read

There are many times where admins need to have a Google Shared Drive Accessible to all users in their domain by default.

For example, HR guidelines, company vision or onboarding files. These should obviously be accessible to all new and/or existing users by default.

However, for Data loss prevention (DLP) and security reasons, Google doesn’t automatically do that for you. As an Admin, you need to manually set it up from the admin console.

How to make a Google Shared Drive Accessible to all users in your domain?

  1. First you need to create a group that has all users in it (if you don’t already have one). To do that log into the Admin console, then go to Groups.
  2. Click the name of a group and then Members.

  3. Point to Add “+” and click Add members.

  4. At the bottom of the Add members box, click Advanced.

  5. Check the Add all current and future users of your organization to this group box.

  6. Click Add to group.

  7. You can then share that Google Drive Share with that group.

Et Voila, you’re all set.

Alternatively, you can use GAT Flow to build automated workflows for adding and removing users to and from different organisation departments. These workflows would cover everything, from welcome emails and email signatures, to pre-loading files, pre-populating contacts and much more.

Thanks for sharing and spreading the word!