Project Description

📖 2 mins read
Admins can now define specific audiences with whom their users can link-share Google Drive files.
This can help keep your organizational data secure, and make it simpler for users to share files with the right colleagues.
The feature was previously available in beta. Based on your feedback from the beta, Google made two important changes:
  • Increased the maximum number of target audiences you can recommend from three to five.
  • During the beta, only admin-created groups could be added to target audiences. Now, admins can add any group as a target audience, including groups belonging to different organizations.
Read more below, or visit the Help Center to learn more about best practices for deploying target audiences.

Who’s impacted

Admins and end users

Why you’d use it

Previously, admins could choose to allow users to link-share files to either their entire domain or anyone with the link. Target audiences allow admins to define and recommend more granular link-sharing options for users. This can help to:
  • Improve your organization’s security posture by making it harder for information to be shared more broadly than is appropriate.
  • Guide users to share with more specific and appropriate audiences.
  • Save users time by reducing the need to manage sharing requests from multiple individuals.
  • Make it easier for your users to collaborate with their colleagues simply, efficiently, and securely.
Limit Google Drive sharing to specific groups with target audiences 1

Getting started

Limit Google Drive sharing to specific groups with target audiences 2
Admins can create a target audience in the Admin console 

Rollout pace

Availability

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, and Enterprise Plus, as well as Google Workspace Business and Enterprise for Education customers
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, as well as Google Workspace Basic, Education, and Nonprofits customers

Roadmap

Thanks for sharing and spreading the word!