Project Description

📖 2 mins read
Google is adding two new options in Calendar, which will help you better communicate your work availability to your colleagues. Specifically, you can:
  • Create repeating out of office entries.
  • Split your working hours into multiple segments each day.
At the moment, working hour segments will only be available on the web and repeating out of office entries on the web and Android devices. See below for more information on these features, including rollout details.

Who’s impacted

End users

Why it’s important

As many people have experienced changes to their working environments in the past year, their work schedules have also changed—and are now often mixed with personal commitments and other obligations. With the addition of repeating out of office entries and segmentable working hours, you can better organize your time and communicate availability to your colleagues.
You can use segmentable working hours to indicate when certain blocks of time are outside of your working hours. Working hours are visible on your calendar when someone schedules a meeting with you.
In addition to using repeating out of office entries for vacation time, you can use them to indicate time when you need to handle personal commitments—like childcare, exercise, and more. They can also be used to better communicate part-time availability or certain days when you’re consistently unavailable.

Additional details

Repeating out of office entries and declining meeting behavior 
If you create a repeating out of office entry and select “Automatically decline meetings,” a decline meeting notification will be sent to the organizers of any meetings scheduled during your repeating OOO. If the declined meeting is a recurring meeting, those organizers may get multiple notifications—these emails are bundled for Gmail users, but not always for users of other email services.

Getting started

More options for sharing your availability in Google Calendar 1Segment your working hours in Google Calendar

Rollout pace

Working hour segments 
  • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on February 22, 2021
  • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 8, 2021
 
Repeating out of office entries 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 1, 2021
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting on March 15, 2021

Availability

  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, and Education Plus, as well as Google Workspace Basic, Business, and Nonprofits customers
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