Google is updating the interface you use to share files from Google Drive, Docs, Sheets, Slides, and Forms on the web. This will replace the previous interface used to share files and manage members of shared drives. These changes will make it easier to share files only with specific people without expanding access beyond what’s needed.
Why it matters
Sharing files is critical to collaboration. This is especially true now, as more workforces are remote and collaborating on files from different locations. By making it easier to share files with specific people, Google hopes to improve collaboration while reducing the risk of access by unwanted users.
Google made several changes to the sharing experience. These make it easier to perform common tasks, avoid accidental permission changes, and quickly see who has access to a file. Specifically you may notice:
- Separated, task-focused interface: The new sharing dialog highlights essential user tasks like sharing a file, changing permissions, and viewing file access. The redesign also visually separates sharing with people and groups from link-sharing.
- Quick “copy link” button: We’ve added a “copy link” button to make it easier to get the link without changing link permissions.
- Easily see current access: The new interface more clearly shows who currently has access to the item, making it easier to quickly audit and change permissions.
- Admins: This change will take place by default. There is no admin control for this feature.
- End users: This feature will be ON by default. Use the Help Center to learn more about how to share Google Drive files.
- Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on April 28, 2020
- Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting May 26, 2020
- Available to all G Suite and Drive Enterprise customers, as well as users with personal Google Accounts