Project Description

📖 2 mins read

Google is updating the interface you use to share files from Google Drive, Docs, Sheets, Slides, and Forms on the web. This will replace the previous interface used to share files and manage members of shared drives. These changes will make it easier to share files only with specific people without expanding access beyond what’s needed.

New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms 1

 

Who’s impacted

End users

Why it matters

Sharing files is critical to collaboration. This is especially true now, as more workforces are remote and collaborating on files from different locations. By making it easier to share files with specific people, Google hopes to improve collaboration while reducing the risk of access by unwanted users.

Additional details

Google made several changes to the sharing experience. These make it easier to perform common tasks, avoid accidental permission changes, and quickly see who has access to a file. Specifically you may notice:

  • Separated, task-focused interface: The new sharing dialog highlights essential user tasks like sharing a file, changing permissions, and viewing file access. The redesign also visually separates sharing with people and groups from link-sharing.
  • Quick “copy link” button: We’ve added a “copy link” button to make it easier to get the link without changing link permissions.
  • Easily see current access: The new interface more clearly shows who currently has access to the item, making it easier to quickly audit and change permissions.

 

New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms 2

 

The new sharing interface for Google Drive and Docs editors files 
New sharing dialog for Google Drive, Docs, Sheets, Slides, and Forms 3
The old sharing interface for Google Drive and Docs editors files 

 

Getting started

  • Admins: This change will take place by default. There is no admin control for this feature.
  • End users: This feature will be ON by default. Use the Help Center to learn more about how to share Google Drive files.

Rollout pace

Availability

  • Available to all Google Workspace and Drive Enterprise customers, as well as users with personal Google Accounts
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