In the Google Drive audit in GAT+, you can use the features of File Management to change ownership of an entire folder tree using the recursive option.
You may want to change ownership of a root folder such as a drive or other folders within a user’s account.
Follow these steps, in Drive audit – Files tab – use the funnel icon “Apply custom filter” button to find the folder.
Now select the following parameters. Since in this example I’m searching for a root folder (the drive of a user) I selected these parameters.
Owner equals userY@generalaudittool.com
Flags contain Root folder
This will return the following result once applied.
Now click on the drop-down next to the folder name. Select the option “Apply permission change to this folder (recursive)”.
Apply permission change to this folder (recursive) – direct and indirect children of this folder and the folder itself.
The recursive option will take the action and apply it through all of its subfolders as well.
In the case below – we Add – firstname.lastname@example.org as the new owner, and by default, the previous owner email@example.com is becoming an editor.
Note: By default when the Ownership change is happening, the old Owner becomes automatically an Editor of those files. If you want to remove them completely accessing those files, make sure to remove the previous owner(David) by selecting the check-mark “Deny access for old owner“.
Alternatively, you can do other actions such as Add, Remove or Replace permissions on the folder and its subfolders
Once you have filled in the appropriate fields, click on send request, your security officer will then get an email to approve or revoke your permission change.
You can check the Admin logs for the stats of the ownership change.
Once it is approved, the folder will appear on the new owners myDrive with the following format:
In the drive of the new Owner, you will see a folder containing multiple subfolders appear.
(Root Folder) with the name: File_Transfer_reference_number
(Subfolder) From_UserX@myOrganisation.com (previous owners email address)
- From UserA@myOrganisation.com
- From UserB@myOrganisation.com
- From UserC@myOrganisation.com
The above structure accounts for files which were created by other owners that happen to be inside the folder which was transferred by the super admin. This is the most optimal way to retain a folder and subfolder structure taking into consideration that the folders may be owned by multiple users.