đź“– 2 mins read

Google simply does not allow to change ownership of files from external domains, as you are not the owner of the Google Drive files, you cannot perform an action such as taking ownership.

You cannot change the externally owned file and transfer the ownership to a user from your domain.

However, GAT+ allows an Admin to copy the Externally owned Folder and its content and place it into User’s drive from your domain.

Open GAT+ navigate to Drive audit.

Copy externally owned folders and its content to your Google Drive 1

Find the files you want to copy using the Custom filter.

Use any of the Custom filter options to find the External owner

As an example we used FileID – or owner equals to the external owner.  Use any other search parameter to find the Folder you are looking for.

Copy externally owned folders and its content to your Google Drive 2

When the Folder by the external owner is displayed

Click on the arrow beside the name (Marketing folder 2020) a list of options will be displayed.

Copy externally owned folders and its content to your Google Drive 3

Select Copy this folder

Copy externally owned folders and its content to your Google Drive 4

A new window will be displayed, check the detailed info and click Next.

This will lead you to a new page (step 2 of 2).

Select the user where you want to add the Copied folder into.

Copy externally owned folders and its content to your Google Drive 5

Advanced mode – will give option to set up and add Destination Parent Folder ID

Here you can can add the Partent Folder ID – the ID of the folder where the Copied folder will be placed

When you select the user, a drop-down list of the Recipient Drive will be displayed.

Pick and choose the folder where the Copied folder will be copied into.

Copy externally owned folders and its content to your Google Drive 6

Click on Send request for Security officer approval

The Security officer will receive an email with the request to be approved.

When they click on it they will be navigated to Security officer section – Folder copy 

Copy externally owned folders and its content to your Google Drive 7

Check the progress of the request in the Admin log

Copy externally owned folders and its content to your Google Drive 8

 

When the request has finished, the Folder with its content will be copied over to the selected user of your domain.

The original owner Folder – below

Copy externally owned folders and its content to your Google Drive 9

 

The copied folder will be located in the selected location while copying.

Copy externally owned folders and its content to your Google Drive 10

 

Note: When copy is completed, the comments added in the original documents will be deleted, but the content of the files themselves will be the same

 

Copy externally owned folders and its content to your Google Drive 11

For additional information please contact us at support@gatlabs.com with any questions you might have.