Creating a Scheduled Job
You can easily create a scheduled job on a particular filter you have applied. For example, if you want to report on files changed since yesterday and to receive a report on it every day you can click on the ‘Apply custom filter’ in Drive Audit.
Select the following parameter ‘Updated’ and set it to yesterday’s date. Creating scheduled reports is done by clicking on the ‘Scheduled’ checkbox on the drive file filter menu.
I will set this report to run ‘Every day – after midnight’ and make sure the Enabled checkbox is ticked.
You can share this report with multiple admins and or users by adding their email address into the ‘Recipients’ field.
Note: Since this scheduled job is reporting on files changed since yesterday and its set to run every day after midnight, GAT+ will automatically increment the yesterday date.
You may be interested in expanding the above report, to report on files shared in and changed since yesterday or files shared out and changed etc.
To do this, you can simply expand on the filter and add another filter parameter. Click on ‘Add rule’ and select the ‘Sharing Flags’ parameter and set it to ‘Shared in’.
This will report on files shared in and changed since yesterday.
Note: You can change the search parameters to report back on all file types and or exposures. For more details contact firstname.lastname@example.org
Viewing your scheduled jobs
Under the Configuration area of GAT+ you can view all the scheduled jobs which have been created by super admins by clicking on ‘Scheduled reports’
In this section, you can modify the existing scheduled reports.
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