{"id":11139,"date":"2024-05-22T15:55:23","date_gmt":"2024-05-22T15:55:23","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=11139"},"modified":"2026-03-23T15:03:33","modified_gmt":"2026-03-23T15:03:33","slug":"end-of-year-google-classroom-housekeeping-best-ideas-for-admins-teachers","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/end-of-year-google-classroom-housekeeping-best-ideas-for-admins-teachers\/","title":{"rendered":"End-of-Year Google Classroom Housekeeping. Best Ideas for Admins &#038; Teachers"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">As the school year draws to a close, students would rather enjoy the sunshine outside than closed classrooms, and teachers think about summer plans instead of pending classes\u2026 All the signs are that the school activities will end soon.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Ladies and gentlemen, admins and teachers, it\u2019s time to start the long-awaited end-of-year Google Classroom cleanup!<\/span><\/p>\n<h2>How Do I End the School Year in Google Classroom?<\/h2>\n<p><span style=\"font-weight: 400;\">As a school admin, you know that the last day of school isn\u2019t necessarily the beginning of two or three months of relaxation for you. It\u2019s time to clean up your e-learning resources and systems. Besides reviewing the devices physically, put auditing your Google Workspace for Education domain on your task list.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You may wonder what you need to do with Google Classroom at the end of the year. Here are some tips to help you sum up the school year successfully.<\/span><\/p>\n<h2>Google Classroom Cleanup for Admins<\/h2>\n<h3>Extend Your Domain View with Google Classroom Insights<\/h3>\n<p><span style=\"font-weight: 400;\">At the beginning of the Google Classroom cleanup, let\u2019s examine what happened in your domain last school year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You have certainly tracked actions and users in Google Workspace for Education over the past few months. Still, nothing is better than a deep dive into the Google Classroom yearly insights and reports on all classrooms and their performance.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT+<\/span><\/a><span style=\"font-weight: 400;\"> audit tool empowers school admins with easy access to granular <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-classroom-insights\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Google Classroom Insights<\/span><\/a><span style=\"font-weight: 400;\">. They can come in handy in learning and teaching experience optimization in the coming year. In the Insights section, you can identify all existing Classrooms across your domain and their status (such as active or archived).\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can also instantly see detailed information on the number of students, teachers, and assignments for the class. Additionally, GAT+ provides class data on people, classwork, grades, and browsing activity of the users in the Classroom.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you are looking for more Google Classroom insights throughout the year, that&#8217;s no problem\u2014just read<\/span><a href=\"https:\/\/gatlabs.com\/education\/blog\/8-google-classroom-insights-thatll-give-you-superpowers\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> this blog post <\/span><\/a><span style=\"font-weight: 400;\">for inspiration.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">We just laid a well-prepared foundation for the thorough end-of-year housekeeping.<\/span><b><\/b><\/p>\n<h3>School Admin End-of-Year Google Classroom Cases<\/h3>\n<p><span style=\"font-weight: 400;\">Here are some common school admin tasks to be performed by the end of the school year or during the summer, and solutions to help you complete them quickly and efficiently.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">I need to transfer all my students to their new grades.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You can achieve this in the Google Admin Console. Add all students to the same grade level in an Organizational Unit called their high school graduation year, e.g., Grad2027. With all student accounts organized this way, the only thing you need to do every year is move the entire grad year OU from the elementary sub-OU to middle or high school as needed.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">Some teachers are leaving and abandoning their classrooms.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">First, <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-all-active-classes-in-your-google-classroom\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">find the active classrooms<\/span><\/a><span style=\"font-weight: 400;\"> for which the leaving teachers were responsible or which they used. GAT+ helps you identify them instantly. Then, select the Google Classroom you want to amend. You can quickly <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-change-ownership-of-a-google-classroom\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">change its ownership<\/span><\/a><span style=\"font-weight: 400;\"> in the same tool dashboard.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Save time when modifying a group of classes. In the case of a teacher giving many different classes, the school admin can set up an automatic workflow to change all the classrooms he owned in bulk. <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/changing-the-owner-of-the-google-classroom-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">This work-saving option<\/span><\/a><span style=\"font-weight: 400;\"> is available in GAT Flow.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">A new after-class activity will be given online and requires a new group and classrooms.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you already have a list of students who will attend this class and teachers who will give this activity, you can create virtual classrooms for them in advance. All you need is their email addresses. With Teacher Assist, you can automatically create a virtual classroom from scratch and<\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/import-students-teachers-to-virtual-classrooms-in-bulk\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> import their accounts<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">A teacher will take leave and hand over her classrooms to another teacher next year.\u00a0<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">This is when you will entirely fall in love with GAT Flow\u2019s automated workflow (if you haven\u2019t done it yet). Using this tool, you improve the process of <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-a-co-teacher-to-all-existing-google-classrooms-via-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">assigning a co-teacher to an existing classroom<\/span><\/a><span style=\"font-weight: 400;\"> so that the new educator can access all resources and information related to this classroom.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This also allows you to simultaneously add multiple teachers to many existing classrooms in one workflow, saving you loads of time and energy.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">The school curriculum will change, and some subjects will not be taught anymore.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To keep your domain tidy for the next year, <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/archive-google-classroom-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">archive all classrooms<\/span><\/a><span style=\"font-weight: 400;\"> that will no longer be used. How do you do this with just a few clicks? GAT Flow, here we go again! Go to the Classroom module in the tool and search for the relevant classroom. You can archive it by changing its state in the general settings.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re unsure which classes are still active and which have been archived, <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-all-active-classes-in-your-google-classroom\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">review their state <\/span><\/a><span style=\"font-weight: 400;\">in GAT+.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">I must remove members from existing classrooms to make room for the next grade.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">You only need to create a bulk workflow that removes <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/bulk-remove-students-from-existing-google-classrooms-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">students <\/span><\/a><span style=\"font-weight: 400;\">or <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/bulk-remove-teachers-from-existing-google-classrooms-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">teachers<\/span><\/a><span style=\"font-weight: 400;\"> from existing Google Classrooms. The workflow can delete users individually or collectively. This action will remove users from all classrooms by default, but you can set it up for only specific classrooms.<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\">\n<h4><i><span style=\"font-weight: 400;\">A teacher leaves school at the end of the year and wants to take his classroom resources with him.<\/span><\/i><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Transferring all Google Classroom data from the school domain to a personal account is impossible. However, the leaving user can share all desired files and folders outside the school domain on his personal Drive.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As a Google admin, you can continuously <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-and-take-action-on-all-shared-out-files-and-folders-in-a-domain\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">monitor all files shared outside <\/span><\/a><span style=\"font-weight: 400;\">your school domain and take action, such as removing permissions, at any moment.<\/span><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/education\/schedule-a-live-demo\/\" target=\"_blank\" rel=\"noopener\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-11143 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CTA-Flow-GAT-Labs-Education.png\" alt=\"Schedule a demo to streamline your End-of-Year Google Classroom clean up\" width=\"1230\" height=\"463\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CTA-Flow-GAT-Labs-Education.png 1230w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CTA-Flow-GAT-Labs-Education-300x113.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CTA-Flow-GAT-Labs-Education-1024x385.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CTA-Flow-GAT-Labs-Education-768x289.png 768w\" sizes=\"(max-width: 1230px) 100vw, 1230px\" \/><\/a><\/p>\n<h2>Tips for Teachers to Clean up the Digital Classroom<\/h2>\n<p><span style=\"font-weight: 400;\">Every teacher can perform a few tasks to help admins wrap up the school year in Google Classroom and facilitate summer preparations for the coming year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The IT team may ask teachers using their Classrooms and devices, including Chromebooks, for the following general recommendations:<\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u25aa\ufe0f Create a backup of necessary educational materials, files, and folders to your Google Drive. During the summer, the IT team will probably delete everything in the \u201cDownloads\u201d folder and on your school device&#8217;s desktop.<br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">\u25aa\ufe0f Leave all Chromebooks and other devices unplugged in the classroom you are in charge of. If you don\u2019t use your school device during the summer, leave it unplugged and secured there. Don\u2019t cover them with anything.<\/span><\/span><\/p>\n<p><span style=\"font-weight: 400;\">\u25aa\ufe0f Remove all external drives, pen drives, CDs, wireless mouse adapters, chargers, etc. The desktop or other computer pieces may be replaced, and you won\u2019t recover the items you left.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can email teachers with these best practices so they won\u2019t overlook any point.<\/span><\/p>\n<h2>Closing Thoughts<\/h2>\n<p><span style=\"font-weight: 400;\">Before the new year begins, take your time to clean up, audit, and adapt to your school\u2019s user accounts and classrooms in the Google domain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Auditing tools like<\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> GAT+<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT Flow<\/span><\/a><span style=\"font-weight: 400;\"> streamline Google Classroom management, saving you working hours and avoiding unnecessary mess.<\/span><\/p>\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/gatlabs.com\/schedule-a-live-demo\/\" target=\"_blank\" rel=\"noopener\">Reach out to us<\/a> to discover the limitless possibilities of GAT Suite for Education and see how it can reshape your Google Classroom now.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>All the signs are that the school activities will end soon. Ladies and gentlemen, admins and teachers, it\u2019s time to start the long-awaited end-of-year Google Classroom cleanup! <\/p>\n","protected":false},"author":12,"featured_media":11164,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[12,26,10],"tags":[],"class_list":["post-11139","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-admin","category-elearning","category-google-worskpace"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>End-of-Year Google Classroom Housekeeping. Best Ideas for Admins &amp; Teachers<\/title>\n<meta name=\"description\" content=\"It\u2019s time to start the long-awaited end-of-year Google Classroom cleanup. 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