{"id":11249,"date":"2024-06-14T08:38:55","date_gmt":"2024-06-14T08:38:55","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=11249"},"modified":"2026-03-23T14:56:00","modified_gmt":"2026-03-23T14:56:00","slug":"prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection\/","title":{"rendered":"Prevent Ransomware Attacks in School. Admin Guide to Ultimate Malware Protection"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Schools are the top victims of data extortion, known as <a href=\"https:\/\/gatlabs.com\/education\/strengthen-your-school-cybersecurity-to-prevent-ransomware-attacks\/\" target=\"_blank\" rel=\"noopener\">ransomware attacks<\/a>. Stored personal data and system vulnerabilities make them easy targets for hackers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Unaware of this risk, edtech users can easily take the bait, and recovering from the attack sometimes costs millions of dollars.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To defend your school&#8217;s digital environment, you need in-depth prevention measures. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here, we unveil:<\/span><\/p>\n<ul>\n<li>Reasons why schools are increasingly common targets for cybercriminals<\/li>\n<li><span style=\"font-size: 16px; font-weight: 400;\">Essential layers of ransomware protection for admins and any school domain user<\/span><\/li>\n<li>Anti-ransomware best practices for teachers and students<\/li>\n<\/ul>\n<h2>Why Do Schools Suffer from Ransomware Attacks?<\/h2>\n<p><span style=\"font-weight: 400;\">108 US school districts fell victim to a ransomware attack <\/span><a href=\"https:\/\/www.emsisoft.com\/en\/blog\/44987\/the-state-of-ransomware-in-the-u-s-report-and-statistics-2023\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">in 2023<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Due to 651 ransomware attacks against K12 schools and universities worldwide, they lost over $53 billion in downtime<\/span><a href=\"https:\/\/www.k12dive.com\/news\/ransomware-attacks-targeting-schools-colleges\/694313\/#:~:text=Ransomware%20attacks%20against%20K%2D12,Comparitech%2C%20a%20cybersecurity%20and%20online\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> between 2018 and 2023<\/span><\/a><span style=\"font-weight: 400;\">. The cyber incidents breached 6.7 million personal records.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybercriminals put K12 and higher education institutions in the crosshairs because of valuable school data and relatively weak cyber defense measures. Information stored in the school system includes personal data such as social security numbers, parents&#8217; credit card information, or sexual assault reports.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">On the other hand, schools become easy targets for bad actors because, despite storing such sensitive data, they don\u2019t spend as much on cybersecurity as other sectors. On average, only 8% of the <\/span><a href=\"https:\/\/www.forbes.com\/sites\/frederickhess\/2023\/09\/20\/the-top-target-for-ransomware-its-now-k-12-schools\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">IT budget <\/span><\/a><span style=\"font-weight: 400;\">covers cybersecurity in K12 schools.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In addition, educational institutions are often pressured by parents and the community to continue operating despite a cyberattack.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">These circumstances make schools exceptionally vulnerable to cyber incidents\u2014even more so than other sectors such as healthcare or government.<\/span><\/p>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-11375 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites.png\" alt=\"\" width=\"1800\" height=\"1521\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites.png 1800w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites-300x254.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites-1024x865.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites-768x649.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Ransomware-Attacks-on-Education-new-phishing-websites-1536x1298.png 1536w\" sizes=\"(max-width: 1800px) 100vw, 1800px\" \/><\/p>\n<h2>How to Prevent Ransomware at School?<\/h2>\n<p><span style=\"font-weight: 400;\">Implementing robust cybersecurity measures is essential to reducing the risk of cyber incidents at school. This investment will pay off many times in case of an attack, but even if you don\u2019t possess a lot of spare funds, there are some basic, cost-free techniques every school admin needs to promote. Look at the first three of the following:<\/span><\/p>\n<h3>Key Layers of Your School Cyber Protection<\/h3>\n<h4>\u25aa\ufe0f Strong Password Policy [FREE]<\/h4>\n<p><span style=\"font-weight: 400;\">Require complex passwords from all students, teachers, and staff members. Encourage them to avoid known, default, and identical passwords, which include personal information. Share <\/span><a href=\"https:\/\/support.google.com\/accounts\/answer\/32040?sjid=7049244419080862889-EU&amp;visit_id=638525932488954650-4145220453&amp;rd=1#zippy=%2Cmake-your-password-longer-more-memorable\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">tips on how to create a strong password<\/span><\/a><span style=\"font-weight: 400;\"> with them. The school admin can <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/gat-flow-change-user-passwords-in-bulk\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">force users to change passwords <\/span><\/a><span style=\"font-weight: 400;\">regularly or <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/generate-passwords-when-onboarding-or-modifying-users\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">generate new ones<\/span><\/a><span style=\"font-weight: 400;\"> with an automated workflow.\u00a0<\/span><\/p>\n<h4>\u25aa\ufe0f Multi-Factor Authentication [FREE]<\/h4>\n<p><span style=\"font-weight: 400;\">This additional layer of security strengthens your password shield. It requires multiple passwords, which can be biometric, such as fingerprint or face recognition, a code sent to the phone, etc. 2FA or 3FA required to log into a user account can effectively slow down a cyberattack attempt.<\/span><\/p>\n<h4>\u25aa\ufe0f\u00a0Updated Software [FREE]<\/h4>\n<p><span style=\"font-weight: 400;\">Unsupported or end-of-life software is an open door for cybercriminals looking for vulnerabilities in your school&#8217;s IT system. Keep all software up to date, especially Google Classroom, firewalls, and antivirus software, and third-party apps, and patch them if necessary. Scan your systems and conduct<\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/one-click-reports\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> security assessments<\/span><\/a> <span style=\"font-weight: 400;\">regularly to detect vulnerabilities early.<\/span><\/p>\n<h4>\u25aa\ufe0f\u00a0Real-Time Risk Monitoring<\/h4>\n<p><span style=\"font-weight: 400;\">Set automated notifications of suspicious activity in the domain, such as login failure, logout, <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-an-alert-report-for-shared-out-drive-files-by-any-given-user\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">file sharing outside<\/span><\/a><span style=\"font-weight: 400;\"> the school Drive, or <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/location-based-alerts-and-access-control-for-chromebooks\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">logging out of a specific area<\/span><\/a><span style=\"font-weight: 400;\">. <\/span><span style=\"font-weight: 400;\">Automated alerts for unusual usage reinforce Data Loss Protection and prevent possible breaches.<\/span><\/p>\n<h4>\u25aa\ufe0f\u00a0Secure Permission Management<\/h4>\n<p><span style=\"font-weight: 400;\">Review access permissions to resources stored in your Google Workspace for Education domain regularly to minimize the risk of leaks. Depending on each user&#8217;s role, consider applying the <\/span><a href=\"https:\/\/gatlabs.com\/blogpost\/principle-of-least-privilege-the-unsung-hero-of-google-workspace-security\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Principle of Least Privilege<\/span><\/a><span style=\"font-weight: 400;\"> t<\/span><span style=\"font-weight: 400;\">o restrict access to sensitive data to only authorized user accounts.<\/span><\/p>\n<h4>\u25aa\ufe0f\u00a0Updated Backups [FREE]<\/h4>\n<p><span style=\"font-weight: 400;\">Keep a backup of essential school data offline to guarantee the recovery of clean, intact data in the case of ransomware attacks in school. Review and test file and system backups regularly. You can consider a multi-cloud solution to prevent getting stuck with one provider if all its resources have been affected by a cyber attack.<\/span><\/p>\n<h4>\u25aa\ufe0f\u00a0Cyber Incident Response Plan\u00a0 [FREE]<\/h4>\n<p><span style=\"font-weight: 400;\">This strategic document guides your school response team in the event of a cyber incident. It\u2019s a powerful instrument for streamlining quick cyber emergency management. It helps reduce short and long-term damages caused by cybersecurity incidents such as ransomware attacks or data breaches.<\/span><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/Cyber-Incident-Response-Plan-for-K-12-Admins.pdf\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-11097 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA.png\" alt=\"\" width=\"1845\" height=\"695\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA.png 1845w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA-300x113.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA-1024x386.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA-768x289.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/05\/CIRP-CTA-1536x579.png 1536w\" sizes=\"(max-width: 1845px) 100vw, 1845px\" \/><\/a><\/p>\n<p><span style=\"font-weight: 400;\">Having said that, we must highlight one point.<\/span><\/p>\n<p><b>Ensuring school cybersecurity isn\u2019t a one-man (I mean, one-admin) show.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Beyond these basic measures, admins must find cyber-war allies in the principal\u2019s office and the entire school. Every user in your Google Workspace for Education domain can be your best defense. Creating a culture of cyber awareness through regular cybersecurity training may bear good fruit during a cyber attack.<\/span><\/p>\n<h3>Anti-Ransomware Best Practices for Teachers and Students<\/h3>\n<p><span style=\"font-weight: 400;\">The benefits of having good cybersecurity habits are undeniable. Encourage your students and teachers to follow them, and you will gain an additional, solid layer of security against ransomware attacks.<\/span><\/p>\n<h4>1. Use Trusted Software<\/h4>\n<p>Utilize only tools approved and provided by the school IT team. Don\u2019t attempt to install software from unknown sources.<\/p>\n<h4>2. Watch What You Click<\/h4>\n<p>Be careful when clicking on an unexpected link or attachment you receive by email, chat, or other means; they can be phishing scams aimed at accessing your school data.<\/p>\n<h4>3. Protect Video Calls<\/h4>\n<p>Secure online meetings in Google Classroom by providing a password and a link directly to attendees; if possible, don\u2019t make them public.<\/p>\n<h4>4. Share Data Wisely<\/h4>\n<p>Protect sensitive information stored in your Google Drive and personal devices; think twice before sharing it with anyone.<\/p>\n<h4>5. Store File Copies<\/h4>\n<p>Make regular backups of important data and resources in Google Drive and offline to maintain access if ransomware attacks in the school block the system.<\/p>\n<h4>6. Notify of Unusual Behaviour<\/h4>\n<p><span style=\"font-weight: 400;\">Be proactive and immediately report any suspicious activity to the school admin. This will help respond quickly to a cybersecurity incident and reduce its costs.<\/span><\/p>\n<h2>What if Your School Falls Victim to a Ransomware Attack?<\/h2>\n<p><span style=\"font-weight: 400;\">While every cyber attack is different in scale, location, affected data, and infrastructure, each requires the same thing: <\/span><b>reducing the impact of the incident as soon as possible.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">If your school has a <\/span><a href=\"https:\/\/gatlabs.com\/education\/blog\/cyber-incident-response-plan-for-k-12-admins\/\"><span style=\"font-weight: 400;\">Cyber Incident Response Plan<\/span><\/a><span style=\"font-weight: 400;\">, it will expedite decision-making on specific steps to prevent escalation.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybersecurity experts agree that paying for ransomware isn\u2019t a recommended solution. There is no guarantee that the perpetrators will unlock access to your data. Worse, in addition to the school, they can start extorting ransom from students\u2019 parents or other people whose data they possess.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Instead of heeding the cybercriminals&#8217; requests, focus your efforts on regaining access to the attacked resources and restricting them from the attackers.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Don\u2019t be ashamed to seek outside help from IT professionals and cybersecurity experts. It&#8217;s better to start mitigating the cyber threat as soon as possible than regret later for not reacting fast and effectively enough. Ensure the rest of the school&#8217;s data is protected from infection and cut out the malware roots to prevent its proliferation.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The response process to ransomware attacks in schools should include threat analysis, containment, and eradication. You can rely on the Cybersecurity and Infrastructure Security Agency<\/span><a href=\"https:\/\/www.cisa.gov\/stopransomware\/ive-been-hit-ransomware\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> guidelines<\/span><\/a> <span style=\"font-weight: 400;\">t<\/span><span style=\"font-weight: 400;\">o effectively manage this risk at your school.<\/span><\/p>\n<h2>Closing Thoughts<\/h2>\n<p><span style=\"font-weight: 400;\">Nowadays, the digital education sector is one of the most frequent targets of malicious actors. Don\u2019t be a weak link; stay prepared to mitigate cyber threats, Google admin.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cybersecurity is a multi-layer puzzle based on effective risk prevention. To protect your school from ransomware attacks and other online risks, constantly reinforce your cyber shield with trusted tools like GAT Suite for Education.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Lear<\/span><span style=\"font-weight: 400;\">n more about preventing school data breaches:<\/span><\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"5MH4dmSC7i\"><p><a href=\"https:\/\/gatlabs.com\/education\/blog\/school-data-breach-in-focus-how-to-protect-student-data-in-google-workspace\/\">School Data Breach in Focus. How to Protect Student Data in Google Workspace<\/a><\/p><\/blockquote>\n<p><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;School Data Breach in Focus. How to Protect Student Data in Google Workspace&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/school-data-breach-in-focus-how-to-protect-student-data-in-google-workspace\/embed\/#?secret=kJIZqm4OFZ#?secret=5MH4dmSC7i\" data-secret=\"5MH4dmSC7i\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Schools are the top victims of data extortion. Stored personal data and system vulnerabilities make them easy targets for hackers. To defend your school&#8217;s digital environment, you need in-depth prevention measures.<\/p>\n","protected":false},"author":12,"featured_media":11251,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[15,26],"tags":[],"class_list":["post-11249","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cybersecurity","category-elearning"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Prevent Ransomware Attacks in School. Admin Guide to Ultimate Malware Protection<\/title>\n<meta name=\"description\" content=\"Stay prepared to mitigate cyber threats. We unveil tips on how to protect against ransomware attacks in school for K12 admins and every user.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/gatlabs.com\/education\/blog\/prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Prevent Ransomware Attacks in School. Admin Guide to Ultimate Malware Protection\" \/>\n<meta property=\"og:description\" content=\"Stay prepared to mitigate cyber threats. We unveil tips on how to protect against ransomware attacks in school for K12 admins and every user.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/gatlabs.com\/education\/blog\/prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection\/\" \/>\n<meta property=\"og:site_name\" content=\"GAT for Education\" \/>\n<meta property=\"article:published_time\" content=\"2024-06-14T08:38:55+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-03-23T14:56:00+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/06\/Prevent-Ransomware-Attacks-in-School.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"1800\" \/>\n\t<meta property=\"og:image:height\" content=\"900\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Monika Hernandez\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Monika Hernandez\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/education\\\/blog\\\/prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/gatlabs.com\\\/education\\\/blog\\\/prevent-ransomware-attacks-in-school-admin-guide-to-ultimate-malware-protection\\\/\"},\"author\":{\"name\":\"Monika Hernandez\",\"@id\":\"https:\\\/\\\/gatlabs.com\\\/education\\\/#\\\/schema\\\/person\\\/ab479bcf03970f6b40f096daeaee0960\"},\"headline\":\"Prevent Ransomware Attacks in School. 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