{"id":14386,"date":"2024-11-14T10:43:23","date_gmt":"2024-11-14T10:43:23","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=14386"},"modified":"2026-03-23T10:32:43","modified_gmt":"2026-03-23T10:32:43","slug":"how-to-audit-third-party-apps-in-google-workspace-for-education","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/how-to-audit-third-party-apps-in-google-workspace-for-education\/","title":{"rendered":"How to Audit Third-Party Apps in Google Workspace for Education"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">The doorbell rings. You open the door and see a gentleman who, in a fun way, wants to help you learn Chinese. Your dream has come true!<\/span><\/p>\n<p><span style=\"font-weight: 400;\">However, after a while at home, you realize that the unexpected guest has vanished along with your laptop and several other valuable items. You then find them on the virtual marketplace.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">That can happen after installing unverified third-party apps on devices in the Google domain. Excessive permissions granted to them can threaten the cybersecurity of the entire school.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">From this post, you\u2019ll learn:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What\u2019s the difference between first-party and third-party applications<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">What risks to your domain cause the lack of control over third-party apps<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">How to manage and audit third-party apps in your Google domain step-by-step<\/span><\/li>\n<\/ul>\n<h2>First-Party vs. Third-Party Applications<\/h2>\n<p><span style=\"font-weight: 400;\">Let\u2019s start by distinguishing between first and third-party applications. Knowing this difference helps us anticipate the potential challenges these apps pose before organizations use each.<\/span><\/p>\n<p><b>\u25ab\ufe0f First-Party Apps:<\/b><span style=\"font-weight: 400;\"> You or your organization created and owns them. They are usually designed to meet the owner&#8217;s specific needs and are used only on your devices. They don\u2019t pose significant security risks as you fully control their development and permissions.<\/span><\/p>\n<p><b>\u25ab\ufe0f\u00a0 Third-Party Apps: <\/b><span style=\"font-weight: 400;\">Someone other than the manufacturer of your device or the creator of the operating system (developers, vendors, companies) made and owns them. These apps offer additional features and are available for installation from external sources such as the Google Play Store.<\/span><\/p>\n<h2>Risks of Uncontrolled Third-Party Apps for Your Domain<\/h2>\n<p><span style=\"font-weight: 400;\">You might have heard about <\/span><a href=\"https:\/\/edition.cnn.com\/2023\/02\/28\/politics\/tiktok-federal-device-ban-guidance\/index.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">the White House policy<\/span><\/a><span style=\"font-weight: 400;\"> banning TikTok on government devices. In 2023, the Biden administration identified this Chinese video app as a threat to US user data. This assumption was based on the possibility of sharing user information collected by ByteDance, the owner, with the Chinese government for disinformation or intelligence purposes.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Indeed, unverified third-party applications can put your user data and online resources at risk. When installing new applications, users usually grant them specific access. Excessive permissions may significantly affect the device&#8217;s <\/span><a href=\"https:\/\/gatlabs.com\/education\/cyber-incident-response-plan-for-school-admins\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">cybersecurity <\/span><\/a><span style=\"font-weight: 400;\">and make the entire Google domain vulnerable.<\/span><\/p>\n<p><b>\u25ab\ufe0f Data Breaches. <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Unsecured apps can leak your school&#8217;s sensitive data, such as addresses, Social Security numbers, or credit card numbers. Unauthorized personal data exposure may lead to financial losses, mental health damage, and legal issues.<\/span><\/span><\/span><\/p>\n<p><b>\u25ab\ufe0f Malware and Ransomware Attacks. <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Cybersecurity incidents vary in scope and impact across the school domain and always incur additional costs. These attacks are challenging to manage, and recovery requires much effort, time, and economic resources.<\/span><\/span><\/p>\n<p><b>\u25ab\ufe0f Scams and Phishing Attacks. <\/b><span style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Unverified apps can pretend to be official, trustworthy software. They may request additional permissions to access device data or control the screen, enabling them to steal login credentials and other personal information from users.<\/span><\/span><\/p>\n<p><b>\u25ab\ufe0f <\/b><b>Reputational Damage.<\/b><span style=\"font-weight: 400;\"> Data breaches and other cybersecurity incidents affect the school&#8217;s digital environment, disrupting e-learning. Parents and the local community may lose trust in the school, which is responsible for ensuring student safety and security.<\/span><\/p>\n<p><b>\u25ab\ufe0f Additional IT Team Workload. <\/b><span style=\"font-weight: 400;\">Issues caused by third-party apps may require additional effort from the IT team. Dealing with an incident and reinforcing security measures consumes many resources, which can weaken other aspects of the school&#8217;s cybersecurity posture.<\/span><\/p>\n<p><b><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-14387 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain.png\" alt=\"Risks of Uncontrolled Third-Party Apps for Your Domain\" width=\"2364\" height=\"1191\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain.png 2364w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain-300x151.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain-1024x516.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain-768x387.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain-1536x774.png 1536w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/Risks-of-Uncontrolled-Third-Party-Apps-for-Your-Domain-2048x1032.png 2048w\" sizes=\"(max-width: 2364px) 100vw, 2364px\" \/><\/b><\/p>\n<h2>Manage your Third-Party Apps Step-by-Step<\/h2>\n<p><span style=\"font-weight: 400;\">Now, let\u2019s get to the gist of this article.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">School admins may wonder: How do I manage third-party apps for all users in Google Workspace for Education? How can I restrict them to strengthen school cybersecurity while respecting data privacy?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It sounds challenging, but an effective plan and robust auditing tools streamline this task. Follow these three steps to optimally manage third-party apps in your Google domain.<\/span><\/p>\n<h3>1. Audit Third-Party Apps<\/h3>\n<p><span style=\"font-weight: 400;\">The first step to improving your school&#8217;s third-party app policy is to assess where you are today. Auditing the current state of installed applications on user accounts will allow you to evaluate risk and schedule appropriate actions.<\/span><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/google-workspace-apps-risk-assessment\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Application risk assessment<\/span><\/a><span style=\"font-weight: 400;\"> provided by <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT+<\/span><\/a><span style=\"font-weight: 400;\"> enables admins to review all applications installed in your Google domain, how many users installed them, and &#8211; most importantly for security &#8211; what privileges each app has requested.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">While some privileges pose little to no risk to your data security, others can significantly impact your domain. The GAT+ report shows the scope risk score for each application based on the privileges granted. <\/span><i><span style=\"font-weight: 400;\">Moderate<\/span><\/i><span style=\"font-weight: 400;\"> and<\/span> <i><span style=\"font-weight: 400;\">high<\/span><\/i><span style=\"font-weight: 400;\"> scores should alarm you and make you consider whether these applications should be removed.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-14388 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT.png\" alt=\"\" width=\"2114\" height=\"854\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT.png 2114w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT-300x121.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT-1024x414.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT-768x310.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT-1536x621.png 1536w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/2023-05-09-17_30_43-GAT-2048x827.png 2048w\" sizes=\"(max-width: 2114px) 100vw, 2114px\" \/><br \/>\n<b><\/b><\/p>\n<h3>2. Restrict Google Services Access<\/h3>\n<p><span style=\"font-weight: 400;\">Before taking any action to manage existing applications, you can strengthen the security of your Google Workspace services globally. To achieve this, enter the Admin console and restrict access to selected Google services to only apps configured with a<\/span><i><span style=\"font-weight: 400;\"> Trusted access<\/span><\/i><span style=\"font-weight: 400;\"> setting.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This action disables apps with a<\/span><i><span style=\"font-weight: 400;\"> Limited access<\/span><\/i><span style=\"font-weight: 400;\"> setting from accessing specific Google service data. They can now access only unrestricted services. You can modify their permissions anytime.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Google Admin console allows you to <\/span><a href=\"https:\/\/support.google.com\/a\/answer\/7281227?hl=en\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">control third-party access to Google services data<\/span><\/a><span style=\"font-weight: 400;\"> and tailor a message when a user tries to install an unauthorized app. For more advanced and code-free functionalities to manage third-party apps, look at the next step.<\/span><\/p>\n<h3>3. Set up Third-Party Apps Access Policies<\/h3>\n<p><span style=\"font-weight: 400;\">Let\u2019s go back to the Application section in GAT+, where we can see all apps installed by domain users and their permissions. Once Admins have reviewed the scope risk score of each app, they can decide which policy to apply to it.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h4>Banned Third-Party Apps Policy<\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">School admins may consider banning apps with medium- and\/or high-risk scores to decrease cybersecurity threats. For this purpose, GAT+ offers a <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/audit-and-manage-third-party-applications-in-google-workspace\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">real-time third-party app banning feature<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a proactive action based on the user behavior. After setting up ban policies for specific applications and users, the apps can\u2019t be used anymore, and their permissions are revoked. Whenever a user wants to install an app or grant access again, the admin gets a notification, and GAT disables the user\u2019s action.<\/span><\/p>\n<p><iframe title=\"GAT+:  How to Ban Third-party Apps in Google Workspace\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/hH7Fc0KpVQI?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<ul>\n<li aria-level=\"1\">\n<h4><b>Trusted Third-Party App Policy\u00a0<\/b><\/h4>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Admins may want to enable some apps for specific users. They must apply the Trust policy to a given app and users or groups. It will remove selected users from the Ban policy. This way, a single app can be partially banned and partially trusted.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, the YouTube app can be banned for the entire school, but some teachers can access it from their devices thanks to the Trust policy.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Check how to add and remove third-party app policies and what no data on a specific app in the application audit means in <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/audit-and-policy-for-google-workspace-apps\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">our Knowledge Base.<\/span><\/a><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/education\/schedule-a-live-demo\/\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-14389 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/CTA-GAT-Labs-Education-2.png\" alt=\"\" width=\"1230\" height=\"463\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/CTA-GAT-Labs-Education-2.png 1230w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/CTA-GAT-Labs-Education-2-300x113.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/CTA-GAT-Labs-Education-2-1024x385.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2024\/11\/CTA-GAT-Labs-Education-2-768x289.png 768w\" sizes=\"(max-width: 1230px) 100vw, 1230px\" \/><\/a><\/p>\n<h2>Closing Thoughts<\/h2>\n<p><span style=\"font-weight: 400;\">The effects of uncontrolled third-party applications installed by your users can be painful. Reduce cybersecurity risks and avoid extra burdens by implementing real-time audits and policies to protect sensitive data in your Google domain.<\/span><\/p>\n<p style=\"text-align: center;\"><span style=\"font-weight: 400;\">\u2013\u2013\u2013<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Looking for more practical hints and tips to improve your domain management? Elevate your Google Workspace for Education auditing today by following the steps in<\/span><a href=\"https:\/\/gatlabs.com\/education\/audit-your-google-workspace-for-education-with-gat-labs\/\"><span style=\"font-weight: 400;\"> our guide for school admins<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>The effects of uncontrolled third-party applications installed by your users can be painful. Reduce cybersecurity risks and avoid extra burdens by implementing real-time audits and policies to protect sensitive data in your Google domain.<\/p>\n","protected":false},"author":12,"featured_media":14390,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[15,10],"tags":[],"class_list":["post-14386","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-cybersecurity","category-google-worskpace"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Audit Third-Party Apps in Google Workspace for Education<\/title>\n<meta name=\"description\" content=\"Learn how to manage and audit third-party apps in your Google domain to reduce cyber security risks and avoid extra 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