{"id":18945,"date":"2026-02-11T11:00:19","date_gmt":"2026-02-11T11:00:19","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=18945"},"modified":"2026-03-12T12:21:54","modified_gmt":"2026-03-12T12:21:54","slug":"secure-use-of-artificial-intelligence-in-schools-must-have-practices-for-google-admins","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/secure-use-of-artificial-intelligence-in-schools-must-have-practices-for-google-admins\/","title":{"rendered":"Secure Use of Artificial Intelligence in Schools. Must-Have Practices for Google Admins"},"content":{"rendered":"\n<p>Artificial intelligence has settled down in the world of education and isn&#8217;t likely to leave anytime soon. While accessible AI-driven tools are shaping the new reality of education, their wide use can also affect schools\u2019 online safety.<\/p>\n\n\n\n<p>From this article, you will learn how Google admins can ensure a <mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">secure experience for students and teachers using popular AI-based solutions.&nbsp;<\/mark><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-classroom-in-the-time-of-artificial-intelligence\">Classroom in the Time of Artificial Intelligence<\/h2>\n\n\n\n<p>Gen Z, current students, is <a href=\"https:\/\/www.index.dev\/blog\/chatgpt-statistics\" target=\"_blank\" rel=\"noreferrer noopener\">the age group that most often uses ChatGPT<\/a> and other AI tools. 1 in 4 college students collaborate with this chatbot to do their homework.&nbsp;<\/p>\n\n\n\n<p>On the other hand, <a href=\"https:\/\/www.powerschool.com\/pulse\/#focus-area-1\" target=\"_blank\" rel=\"noreferrer noopener\">around half of teachers<\/a> use artificial intelligence to create drafts, emails, and lesson plans.&nbsp;<\/p>\n\n\n\n<p>AI is increasingly present in the educational environment, in various ways (ethical or not): during exams, when completing assignments, writing essays, planning lessons, and evaluating learning outcomes.&nbsp;<\/p>\n\n\n\n<p>Chatbots, voice assistants, automated translators, and other AI-based tools are becoming<mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\"> the best friends of students and school staff.<\/mark><\/p>\n\n\n\n<p>Schools have accepted the new challenge and are working to unlock its full potential while maintaining ethical and educational standards. Content delivered in a few seconds by AI chatbots can greatly speed up work and support the learning process. However, school leaders realize that they can\u2019t replace the teacher&#8217;s leading role.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-ai-risks-for-schools-children-amp-learning-standards\">AI Risks for Schools, Children &amp; Learning Standards<\/h2>\n\n\n\n<p>The AI revolution requires the educational reality to adapt. Digital learning is evolving, and so should the security measures in the classroom. Otherwise, the AI risks for student safety may increase:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Uncontrolled third-party AI app access<\/strong> to student data and devices.<\/li>\n\n\n\n<li><strong>Access to inappropriate content<\/strong> via AI chatbots due to easy-to-bypass age limits.<\/li>\n\n\n\n<li><strong>Exposure of private data<\/strong> when using AI apps with unclear policies.<\/li>\n\n\n\n<li><strong>Cyberbullying and emotional harm<\/strong> caused by deepfake materials.<\/li>\n\n\n\n<li><strong>Sharing sensitive data<\/strong> with AI assistants when seeking advice or information.<\/li>\n\n\n\n<li><strong>Trusting AI-generated content<\/strong> weakens critical thinking and creative skills.<\/li>\n\n\n\n<li><strong>Increased plagiarism<\/strong> and reduced independent work.<\/li>\n\n\n\n<li><strong>Fake content exposure<\/strong> that impacts children&#8217;s trust and media literacy.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>The main question many admins are asking now is: <mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">How do I secure the use of artificial intelligence in my school?<\/mark><\/p>\n\n\n\n<p>Let\u2019s explore a few solutions.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-gat-for-education wp-block-embed-gat-for-education\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"IQ4rMsYmUS\"><a href=\"https:\/\/gatlabs.com\/education\/blog\/from-misinformation-to-scams-cyberbullying-and-plagiarism-how-to-face-ai-in-schools\/\">From Misinformation to Scams, Cyberbullying, and Plagiarism. How to Face AI in Schools?<\/a><\/blockquote><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;From Misinformation to Scams, Cyberbullying, and Plagiarism. How to Face AI in Schools?&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/from-misinformation-to-scams-cyberbullying-and-plagiarism-how-to-face-ai-in-schools\/embed\/#?secret=1GqOXIxFNV#?secret=IQ4rMsYmUS\" data-secret=\"IQ4rMsYmUS\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-how-to-use-ai-safely-at-school\">How to Use AI Safely at School?<\/h2>\n\n\n\n<p>Readjusting safety and security solutions to address potential AI-driven risks depends primarily on your school\u2019s policies.&nbsp;<\/p>\n\n\n\n<p>Whether you allow all AI tools for everyone or restrict access to them to a specific group of users, you need to monitor students&#8217; and teachers&#8217; online activity at school to ensure their safety. Here\u2019s how:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-1-third-party-ai-apps-assessment\">1. Third-Party AI Apps Assessment<\/h3>\n\n\n\n<p>Common AI-based applications support users in writing (ChatGPT, Grammarly), research (Gemini, Perplexity), image generation (Canva AI, Midjourney), and translation (DeepL, Google Translate).&nbsp;<\/p>\n\n\n\n<p>These are just some examples of tools that users reach for educational purposes. I&#8217;m sure your students and teachers use at least one of them.<\/p>\n\n\n\n<p>If they log in to any third-party apps with Google accounts in your domain, or install them on the school\u2019s devices without your approval, you may have a problem called Shadow AI. They sometimes require access to Google accounts and their data, and store user data outside Google\u2019s environment.<\/p>\n\n\n\n<p>Regularly <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/audit-and-manage-third-party-applications-in-google-workspace\/\" target=\"_blank\" rel=\"noreferrer noopener\">assess AI apps<\/a> installed in your domain to avoid data leaks and compliance risks. It applies especially to new and less common apps that lack clear privacy policies. Unofficial or suspicious apps can also include unwanted files or even malware that may be installed on devices after downloading.<\/p>\n\n\n\n<p>Proceed with a <mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">detailed assessment of third-party apps according to your school\u2019s rules.<\/mark> Keep, restrict, or disable unapproved, unsafe, or distracting AI apps for students or everyone at school. <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-manage-domain-wide-download\/\" target=\"_blank\" rel=\"noreferrer noopener\">Monitor files downloaded<\/a> by all users to detect and remove any suspicious content.<\/p>\n\n\n\n<p>Check out <a href=\"https:\/\/gatlabs.com\/education\/blog\/how-to-audit-third-party-apps-in-google-workspace-for-education\/\" target=\"_blank\" rel=\"noreferrer noopener\">this blog post<\/a> to learn how to audit all third-party apps and customize access polices for them in Google Workspace for Education.<br><\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-gat-for-education wp-block-embed-gat-for-education\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"WetostXd5p\"><a href=\"https:\/\/gatlabs.com\/education\/blog\/how-to-audit-third-party-apps-in-google-workspace-for-education\/\">How to Audit Third-Party Apps in Google Workspace for Education<\/a><\/blockquote><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;How to Audit Third-Party Apps in Google Workspace for Education&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/how-to-audit-third-party-apps-in-google-workspace-for-education\/embed\/#?secret=Ursgf6nof3#?secret=WetostXd5p\" data-secret=\"WetostXd5p\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-safe-browsing-for-ai-tools\">2. Safe Browsing for AI Tools<\/h3>\n\n\n\n<p>ChatGPT and many other AI tools offer either browser, desktop, or mobile versions. While the third-party app assessment keeps downloaded applications under control, students can still access them via browsers.<\/p>\n\n\n\n<p>To ensure compliance with your school\u2019s polices on the use of AI and <a href=\"https:\/\/gatlabs.com\/education\/blog\/ensuring-compliance-in-google-workspace-for-education-in-2026-ferpa-coppa-cipa-gdpr-iso-27001\/\" type=\"link\" id=\"https:\/\/gatlabs.com\/education\/blog\/ensuring-compliance-in-google-workspace-for-education-in-2026-ferpa-coppa-cipa-gdpr-iso-27001\/\" target=\"_blank\" rel=\"noreferrer noopener\">COPPA, FERPA, CIPA<\/a>, and other essential regulations,<mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\"> user online activity monitoring is a must.<\/mark> <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-view-the-full-url-of-browsing-history\/\" target=\"_blank\" rel=\"noreferrer noopener\">Track users&#8217; browsing<\/a> in Chrome and look for URLs to specific AI-driven tools.&nbsp;<\/p>\n\n\n\n<p>You don\u2019t need to block them immediately unless they are clearly unsafe. First, register the most-visited AI app sites at your school and consider with the school board whether they are valuable. User online activity reports can also help teachers evaluate how students utilize AI in their schoolwork.<\/p>\n\n\n\n<p>In case you determine that certain AI tools don\u2019t provide any value to the classroom, <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/block-websites-visit-with-alert-rules\/\" target=\"_blank\" rel=\"noreferrer noopener\">block access to them <\/a>or set up a personalized message to display when a student attempts to open the page.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-inappropriate-ai-content-detection\">3. Inappropriate AI Content Detection<\/h3>\n\n\n\n<p>Whether you want to give full freedom to all users or restrict access to artificial intelligence for children, some AI features just aren\u2019t appropriate for anyone.<\/p>\n\n\n\n<p>Without enabling <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-enable-safe-search\/\" target=\"_blank\" rel=\"noreferrer noopener\">Safe Search, including image searches,<\/a> users (mostly teenagers) may employ artificial intelligence to find or create deepfakes and other harmful content. Admins need to react quickly before it spreads widely and causes more damage, including cyberbullying and minors\u2019 exposure to illicit content.&nbsp;<\/p>\n\n\n\n<p><mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">Cut the issue at the root with keyword search detection<\/mark>, which can identify, for instance, <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-up-alerts-for-ai-deepfake-nudes-search\/\" target=\"_blank\" rel=\"noreferrer noopener\">deepfake content<\/a>. When a user attempts to generate inappropriate content using an AI chatbot, you receive a notification, and the school can take action.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-students-assignments-monitoring\">4. Students Assignments Monitoring<\/h3>\n\n\n\n<p>The truth <a href=\"https:\/\/hbr.org\/2026\/01\/how-gen-z-uses-gen-ai-and-why-it-worries-them\" target=\"_blank\" rel=\"noreferrer noopener\">statistics<\/a> show that students use ChatGPT mainly for productivity: searching for information, working, and writing. All these purposes align with the schoolwork requirements.&nbsp;<\/p>\n\n\n\n<p>While teachers have already accepted artificial intelligence in the classroom, they still must defend the boundary between individual work and plagiarism. AI chatbots can assist with research, brainstorming, and content creation, but the final output should be each student&#8217;s original work.<\/p>\n\n\n\n<p>Besides educating on responsible and ethical use of AI, schools can <mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">monitor student assignments to ensure their originality<\/mark>. <a href=\"https:\/\/gatlabs.com\/education\/products\/taskmaster\/\" target=\"_blank\" rel=\"noreferrer noopener\">Advanced AI detectors<\/a> show exactly what content has been copied and pasted into the file, as well as what text hasn\u2019t been written by the author alone.&nbsp;&nbsp;<\/p>\n\n\n\n<p>Detecting AI-generated content in Google Classroom not only serves justice for those who haven\u2019t cheated but also educates students about the consequences of unfair or unskilled AI use.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/gatlabs.com\/education\/resources\/reduce-your-spending-on-google-workspace-for-education-guide\/\" target=\"_blank\" rel=\" noreferrer noopener\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"359\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA-1024x359.png\" alt=\"\" class=\"wp-image-19378\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA-1024x359.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA-300x105.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA-768x270.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA-18x6.png 18w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/03\/AI-Security-Guide-CTA.png 1319w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-gat-labs-role-in-securing-the-ai-experience-for-schools\">GAT Labs&#8217; Role in Securing the AI Experience for Schools<\/h2>\n\n\n\n<p>Banning AI in schools is pointless, as the future belongs to innovation. <\/p>\n\n\n\n<p>Artificial intelligence has become an accessible tool for online learning, bringing both benefits and challenges, and schools should chart a safe course through them. Students need to learn to use new technologies, and schools need to ensure their safe use by defining AI policies and guiding responsible use. <\/p>\n\n\n\n<p>Manage AI risks effectively to create a safe online learning environment for your students and school staff. <a href=\"https:\/\/gatlabs.com\/education\/schedule-a-live-demo\/\" type=\"link\" id=\"https:\/\/gatlabs.com\/education\/schedule-a-live-demo\/\" target=\"_blank\" rel=\"noreferrer noopener\">GAT Labs<\/a> provides school administrators with a comprehensive range of features to monitor online activity in real time, audit external AI apps, and detect unsafe, fake, and harmful content in the Google domain.&nbsp;Let us help your school lead students through the new AI-driven world on a secure path.&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-video is-provider-youtube wp-block-embed-youtube wp-embed-aspect-16-9 wp-has-aspect-ratio\"><div class=\"wp-block-embed__wrapper\">\n<iframe title=\"Dr. Rachelle Den\u00e9 Poth | Harnessing AI for Student Creativity | Episode 9\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/56ck7x-gyqY?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe>\n<\/div><\/figure>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Artificial intelligence has settled down in the world of education and isn&#8217;t likely to leave anytime soon. While accessible AI-driven tools are shaping the new reality of education, their wide use can also affect schools\u2019 online safety.<\/p>\n","protected":false},"author":12,"featured_media":18948,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[50,15,51,26,10,11,86],"tags":[79,81,90,89,72],"class_list":["post-18945","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai-in-education","category-cybersecurity","category-data-privacy","category-elearning","category-google-worskpace","category-how-tos","category-k-12-compliance","tag-cybersecurity-in-education","tag-gat-labs-for-education","tag-gmail","tag-gmail-audit","tag-google-workspace-for-education"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.3 (Yoast SEO v27.3) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>Secure Use of Artificial Intelligence in Schools. 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