{"id":20377,"date":"2026-06-08T08:35:49","date_gmt":"2026-06-08T08:35:49","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=20377"},"modified":"2026-06-09T08:39:07","modified_gmt":"2026-06-09T08:39:07","slug":"how-to-run-the-end-of-year-audit-in-google-workspace-for-education","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/how-to-run-the-end-of-year-audit-in-google-workspace-for-education\/","title":{"rendered":"How to Run the End-of-Year Audit in Google Workspace for Education"},"content":{"rendered":"\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>KEY TAKEAWAYS FOR SCHOOL ADMINS<\/strong><\/td><\/tr><tr><td><br>\u25aa\ufe0f <strong>The year-end audit of Google Workspace<\/strong> allows admins to evaluate compliance, online safety and security, detect potential risks, and address them before the school returns to full operations.<br><br>\u25aa\ufe0f Only external auditing and management tools, such as GAT Labs, provide admins with <strong>detailed insights into the domain beyond the Google Admin Console reports.<\/strong><\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p class=\"wp-block-paragraph\" id=\"h-in-2025-5-tb-of-sensitive-data-was-leaked-internally-at-the-university-of-the-philippines-due-to-a-human-error\"><a href=\"https:\/\/www.facebook.com\/phkule\/posts\/some-of-the-files-exposed-in-the-universitys-5-tb-google-workspace-data-breach-w\/1120131756827527\/\" target=\"_blank\" rel=\"noreferrer noopener\">In 2025,<\/a> 5 TB of sensitive data was leaked internally at the University of the Philippines due to a human error.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thousands of Drive files containing student addresses, IDs, medical records, and other personal information were shared with every user because the file permissions were set to \u201c<em>Anyone in your organization can search and find the item\u201d.<\/em><\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">The hard truth is that this and many other security vulnerabilities could be easily spotted with the right tools and a little spare time.<\/mark><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Take control of your Google Workspace before hidden risks grow during the summer. We\u2019re sure you don\u2019t need any additional work after students are back at school.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Shall we start our auditing then?<\/p>\n\n\n\n<h2 id=\"h-why-we-recommend-a-year-end-google-workspace-audit\" class=\"wp-block-heading\">Why We Recommend a Year-End Google Workspace Audit<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Now, when classes finish and school staff is less busy, it\u2019s a perfect time to audit the Google Workspace for Education you\u2019ve relied on over the past year.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">A comprehensive review of your management platform will help ensure a safer, more productive learning and teaching environment when the school\u2019s doors open again.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Identify and Remove Security Risks: <\/strong>Audit active and inactive user permissions, third-party app privileges, and file shares to detect security blind spots and prevent sensitive data leaks and phishing attacks.<\/li>\n\n\n\n<li><strong>Report on Compliance and School Policies: <\/strong>Review implementation of data privacy requirements across the last year. Automate their monitoring and reporting for audit readiness at any time.<\/li>\n\n\n\n<li><strong>Improve Student Online Safety: <\/strong>Audit students&#8217; online activity. Identify risky behaviors, harmful online content accessed, and suspicious user actions. Update school safety policies accordingly to prevent them.<\/li>\n<\/ul>\n\n\n\n<h2 id=\"h-comparison-google-admin-console-audit-vs-gat-labs-audit-nbsp-nbsp\" class=\"wp-block-heading\">Comparison: Google Admin Console Audit vs. GAT Labs Audit&nbsp;&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\"><mark style=\"background-color:#f1e6ff\" class=\"has-inline-color\">To audit Google Workspace for Education <em>effectively<\/em>, relying on as much data as possible is crucial. <\/mark><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">If any critical information is missing, admins may overlook vulnerabilities and make incorrect decisions that affect the security and safety of the entire school.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">While the Google Admin Console is the first-choice tool for collecting data on the Google Workspace environment, its admin log -based insights are limited. For a complete overview of all activity in your domain, you need a more powerful solution, such as GAT Labs.<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><tbody><tr><td><\/td><td><strong>Google Admin Console Audit<\/strong><\/td><td><strong>GAT Labs Audit<\/strong><\/td><\/tr><tr><td><strong>Domain visibility<\/strong><\/td><td>Incomplete insights, often missing crucial data<\/td><td>Full overview of every activity across the domain<\/td><\/tr><tr><td><strong>Data accessibility&nbsp;<\/strong><\/td><td>Information spread across different sections&nbsp;<\/td><td>All information accessible from a single dashboard<\/td><\/tr><tr><td><strong>Audit automation<\/strong><\/td><td>Only partial when collecting data; reports have to be filled out manually<\/td><td>Scheduled reports that automatically collect and analyze data<\/td><\/tr><tr><td><strong>Risk monitoring<\/strong><\/td><td>Reactive, allowing for admin action after reporting a risk<\/td><td>Proactive, real-time risk detection and alerting based on user activity tracking<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 id=\"h-end-of-year-google-workspace-for-education-auditing-step-by-step\" class=\"wp-block-heading\">End-of-Year Google Workspace for Education Auditing Step-by-Step<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">A complex audit requires a multi-layered approach to cover the full scope of critical activities in Google Workspace.&nbsp;<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">We recommend reviewing the following areas to maximize visibility on hidden risks and mitigate them efficiently. Think of it as a starting point for further investigation and enhancement of your domain\u2019s management.<\/p>\n\n\n\n<h3 id=\"h-1-user-offboarding-amp-audit\" class=\"wp-block-heading\">1. User Offboarding &amp; Audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The primary task to ensure a smooth and secure transition between the previous and the new school year. It should cover:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>User Offboarding:<\/strong> Manage accounts of former students and school staff members, including their access to Gmail, Drives, files and folders, classrooms, apps, calendars, school devices, etc.&nbsp;<\/li>\n\n\n\n<li><strong>Inactive Accounts Cleanup: <\/strong>Identify other Google accounts and large files stored on the school\u2019s Drives that haven\u2019t been used for a long time.<\/li>\n\n\n\n<li><strong>Scheduled Deletion: <\/strong>Suspend inactive accounts and schedule the removal of accounts and large files after a retention period.<\/li>\n<\/ul>\n\n\n\n<p class=\"wp-block-paragraph\"><em>This task can be automated with <a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noreferrer noopener\">GAT Flow\u2019s workflows<\/a> for a safer, quicker, and less stressful offboarding process.<\/em><\/p>\n\n\n\n<h3 id=\"h-2-access-control-audit\" class=\"wp-block-heading\">2. Access Control Audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Reviewing the current access permissions for active and inactive accounts helps you identify potential hidden security gaps. That applies to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>File Sharing: <\/strong>Review both external and internal shares, including files shared from outside into your domain.<\/li>\n\n\n\n<li><strong>User Access Permissions: <\/strong>Check current settings and restrict permissions to the minimum required user access level.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-3-compliance-amp-online-safety-audit\" class=\"wp-block-heading\">3. Compliance &amp; Online Safety Audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">This is a crucial step for creating and maintaining a safe and compliant learning environment for students throughout the entire school year.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Online Safety Policies Review: <\/strong>Evaluate safe-browsing policy violations and update them accordingly, including key online risks for child safety.<\/li>\n\n\n\n<li><strong>DLP Policy Update:<\/strong> Strengthen data security by restricting access to sensitive files and monitoring user activity on them.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-4-third-party-amp-browser-based-apps-audit\" class=\"wp-block-heading\">4. Third-Party &amp; Browser-Based Apps Audit<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Many classrooms rely on external digital tools, sometimes inadvertently giving them access to user personal information.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Third-Party Apps Privileges Assessment: <\/strong>Evaluate which apps have been used, whether they are safe, and what data they can access.<\/li>\n\n\n\n<li><strong>AI Apps Usage Monitoring:<\/strong> Identify AI online tools your users have used, logged in to, or installed and evaluate their security.<\/li>\n\n\n\n<li><strong>Third-Party Apps Banning Policy:<\/strong> Restrict users from granting permissions to specific apps you find unsafe or harmful.<\/li>\n<\/ul>\n\n\n\n<h3 id=\"h-5-security-audit-amp-real-time-monitoring\" class=\"wp-block-heading\">5. Security Audit &amp; Real-time Monitoring<\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">That\u2019s an ongoing admin responsibility, but a regularly scheduled audit helps tighten security measures and improve incident response strategy.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Annual Security Overview:<\/strong> Report and analyze cybersecurity parameters and incidents in your school and other schools.&nbsp;<\/li>\n\n\n\n<li><strong>Real-time Monitoring:<\/strong> Update your security policies to include automated alerts when a rule is violated and scheduled reports.<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><a href=\"https:\/\/gatlabs.com\/education\/resources\/end-of-year-google-workspace-for-education-audit\/\" target=\"_blank\" rel=\" noreferrer noopener\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1024\" height=\"359\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/06\/End-of-year-Audit-Guide-CTA-1024x359.png\" alt=\"\" class=\"wp-image-20516\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/06\/End-of-year-Audit-Guide-CTA-1024x359.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/06\/End-of-year-Audit-Guide-CTA-300x105.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/06\/End-of-year-Audit-Guide-CTA-768x270.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2026\/06\/End-of-year-Audit-Guide-CTA.png 1319w\" sizes=\"(max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n\n<h2 id=\"h-closing-thoughts-nbsp\" class=\"wp-block-heading\">Closing Thoughts&nbsp;<\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Google Workspace for Education has been a great assistant for many teachers and students throughout the school year. With multiple users in charge, admins need to audit this interconnected network of apps regularly and in depth to ensure their security.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Gain visibility, control, and peace of mind with<a href=\"https:\/\/gatlabs.com\/education\/resources\/end-of-year-google-workspace-for-education-audit\/\"> GAT Labs auditing<\/a>. Review all key metrics precisely to enhance your safety policies, protect sensitive data, and ensure effortless collaboration.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Our guide walks school admins through five critical auditing areas to detect security risks and enhance online safety and compliance.<\/p>\n","protected":false},"author":12,"featured_media":20457,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[50,31,48],"tags":[81,72],"class_list":["post-20377","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-ai-in-education","category-chrome-browser","category-mental-health-and-student-well-being","tag-gat-labs-for-education","tag-google-workspace-for-education"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.7 (Yoast SEO v27.7) - 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