{"id":6231,"date":"2022-01-21T17:37:01","date_gmt":"2022-01-21T17:37:01","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=6231"},"modified":"2026-04-19T10:09:26","modified_gmt":"2026-04-19T10:09:26","slug":"youtube-access-blocking-in-google-workspace-5-admin-options","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/youtube-access-blocking-in-google-workspace-5-admin-options\/","title":{"rendered":"YouTube Access Blocking in Google Workspace [5 Admin Options]"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"h-how-to-block-youtube-access-as-a-k12-google-admin\">How to Block YouTube Access as a K12 Google Admin?<\/h2>\n\n\n\n<p><a href=\"https:\/\/support.google.com\/a\/answer\/6212415?hl=en\" target=\"_blank\" rel=\"noreferrer noopener\">YouTube access blocking<\/a>&nbsp;can be tricky when identifying platforms you want to disable for your users.<\/p>\n\n\n\n<p>That\u2019s because users today, whether teachers or students, find it packed with incredibly useful resources for school or work assignments.<\/p>\n\n\n\n<p>However, YouTube can also be quite a distraction in the classroom, if not used for the right, educational purposes.<\/p>\n\n\n\n<p>If you\u2019re a <a href=\"https:\/\/gatlabs.com\/education\/blog\/7-must-try-google-classroom-management-tactics-for-k12\/\" target=\"_blank\" rel=\"noreferrer noopener\">K-12 school admin<\/a> who needs more control over students\u2019 YouTube access, this post is for you.<\/p>\n\n\n\n<p>Below are five admin options to regulate YouTube access across your domain more easily (and granularly!).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-5-admin-options-for-youtube-access-blocking-in-google-workspace\">5 Admin Options for YouTube Access Blocking in Google Workspace<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter\"><img fetchpriority=\"high\" decoding=\"async\" width=\"1151\" height=\"578\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2022\/01\/5-Ways-to-Control-YouTube-Access-Blocking-Inside-Blog.jpg\" alt=\"5 Ways to Control YouTube Access Blocking\" class=\"wp-image-6234\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2022\/01\/5-Ways-to-Control-YouTube-Access-Blocking-Inside-Blog.jpg 1151w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2022\/01\/5-Ways-to-Control-YouTube-Access-Blocking-Inside-Blog-300x151.jpg 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2022\/01\/5-Ways-to-Control-YouTube-Access-Blocking-Inside-Blog-1024x514.jpg 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2022\/01\/5-Ways-to-Control-YouTube-Access-Blocking-Inside-Blog-768x386.jpg 768w\" sizes=\"(max-width: 1151px) 100vw, 1151px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-nbsp-1-set-a-youtube-time-limit-for-your-users-nbsp\">&nbsp;1. Set a YouTube Time Limit for Your Users&nbsp;<\/h3>\n\n\n\n<p>One way to better manage YouTube access for your users without worrying about it consuming their time is by setting time limits as follows:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Allow<\/strong> YouTube access for your users only during certain times of the day.<br><strong>OR<\/strong><\/li>\n\n\n\n<li><strong>Limit<\/strong> the number of hours users can spend on YouTube.<\/li>\n<\/ul>\n\n\n\n<p><\/p>\n\n\n\n<p>Schools, in particular, find this option handy when students need YouTube access for specific school hours only. To configure this <a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/set-a-youtube-time-limit-for-students-during-school-hours-only\/\">YouTube time limit<\/a>, you\u2019ll need the help of a third-party tool like&nbsp;<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-deploy-gat-shield\/\" target=\"_blank\" rel=\"noreferrer noopener\">GAT Shield<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-2-turn-youtube-off-for-specific-ous-or-groups-only-nbsp\">2. Turn YouTube OFF for Specific OUs or Groups ONLY&nbsp;<\/h3>\n\n\n\n<p>Let\u2019s say you want to get more \u2018\u2019user-granular\u2019\u2019 and restrict YouTube access to some of your domain\u2019s users only.<\/p>\n\n\n\n<p>In that case, you can add those users to a specific&nbsp;<a href=\"https:\/\/support.google.com\/a\/answer\/9050643\" target=\"_blank\" rel=\"noreferrer noopener\">access group<\/a> or organization unit (OU) and <a href=\"https:\/\/support.google.com\/a\/answer\/6304948?hl=en\" target=\"_blank\" rel=\"noreferrer noopener\">turn YouTube off<\/a>&nbsp;for it.<\/p>\n\n\n\n<p>Note, when you turn YouTube off within Google Workspace for Education, users signed in, regardless of age,&nbsp;can\u2019t use YouTube.com or YouTube apps.<\/p>\n\n\n\n<p>However, they can still view embedded YouTube videos assigned in Google products, such as <a href=\"https:\/\/gatlabs.com\/education\/blog\/k-12-admins-ultimate-google-classroom-audit-checklist\/\">Google Classroom<\/a>. All users can also continue to link and preview videos in Docs.<\/p>\n\n\n\n<p>Alternatively, Google has <a href=\"https:\/\/support.google.com\/a\/answer\/6212415?hl=en\" target=\"_blank\" rel=\"noreferrer noopener\">four YouTube permission settings i<\/a>n the Admin console that you can use to push out different access levels to your users: strict and moderate restricted access, unrestricted access, and the &#8220;Can approve videos&#8221; setting.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-3-block-youtube-for-a-specific-student-or-user\">3. Block YouTube for a Specific Student or User<\/h3>\n\n\n\n<p>What if you have just one particular user you want to block from YouTube?<\/p>\n\n\n\n<p>Well, here you have three options:<\/p>\n\n\n\n<p><strong>1. Put them in a separate OU:&nbsp;<\/strong>Create a new child OU that inherits everything their OU (where you have your other user or grade students) has, but remove YouTube access.<\/p>\n\n\n\n<p>This will help you preserve any automation you may have in place while removing YouTube access for that one user.<\/p>\n\n\n\n<p><strong>2. Create a \u2018YouTube blocklist\u2019 group:<\/strong>&nbsp;Create a new group for that user and turn YouTube \u2018Off for everyone\u2019 in that group.<\/p>\n\n\n\n<p>Simply go to <em>Google Admin > Apps > Additional Google Services > YouTube > Service Status > OFF for everyone.<\/em><\/p>\n\n\n\n<p><strong>3. Use a third-party URL filtering tool: <\/strong>A more hassle-free solution would be to completely block YouTube for specific users using a URL filtering tool like&nbsp;<a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/block-websites-visit-with-alert-rules\/\" target=\"_blank\" rel=\"noreferrer noopener\">GAT Shield.<\/a><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-4-restrict-youtube-access-by-age-google-workspace-for-education-only\">4. Restrict YouTube Access by Age (Google Workspace for Education only):<\/h3>\n\n\n\n<p>Speaking of getting user granular, as of September 1, 2021, users identified in the admin console below the age of 18 get a more restricted YouTube experience. Learn more about what they can\u2019t do&nbsp;<a href=\"https:\/\/support.google.com\/edu\/classroom\/answer\/11081157?p=under_18_access&amp;visit_id=637683529980193502-3346322720&amp;rd=1#under_18_access&amp;zippy=%2Cyoutube\" target=\"_blank\" rel=\"noreferrer noopener\">here<\/a>.<\/p>\n\n\n\n<p>This setting gives you a better way to regulate how YouTube is being used across your school\u2019s domain by setting your staff\u2019s accounts to 18+ and students&#8217; accounts to under 18. Here\u2019s how:<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li>Log in to the Admin Console.<\/li>\n\n\n\n<li>Click Account > Account Settings.<\/li>\n\n\n\n<li>Scroll down to Age-based settings.<\/li>\n\n\n\n<li>Choose which OU you want to update.<\/li>\n<\/ol>\n\n\n\n<p><\/p>\n\n\n\n<p>Remember, admins need to identify teachers and staff as 18+; otherwise, they\u2019ll lose access to any teaching content they created on YouTube.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"h-5-completely-block-youtube-for-all-users-nbsp\">5. Completely Block YouTube for ALL Users&nbsp;<\/h3>\n\n\n\n<p>Turning YouTube off for your users from the admin console doesn\u2019t mean they won\u2019t be able to access the platform at all (as we mentioned above).<\/p>\n\n\n\n<p>If you need to completely block YouTube access for all users across your domain, then you\u2019ll need the help of a <a href=\"https:\/\/gatlabs.com\/education\/products\/gat-shield\/\" target=\"_blank\" rel=\"noreferrer noopener\">third-party URL filtering tool<\/a> to perform that.<\/p>\n\n\n\n<figure class=\"wp-block-embed is-type-wp-embed is-provider-gat-for-education wp-block-embed-gat-for-education\"><div class=\"wp-block-embed__wrapper\">\n<blockquote class=\"wp-embedded-content\" data-secret=\"MrOvokS9tg\"><a href=\"https:\/\/gatlabs.com\/education\/blog\/school-web-filter-must-have-features\/\">7 Must-Have Features a School Web Filter Needs to Truly Protect Students<\/a><\/blockquote><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;7 Must-Have Features a School Web Filter Needs to Truly Protect Students&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/school-web-filter-must-have-features\/embed\/#?secret=X4OA7qQS49#?secret=MrOvokS9tg\" data-secret=\"MrOvokS9tg\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe>\n<\/div><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-closing-thoughts\">Closing Thoughts<\/h2>\n\n\n\n<p>If you choose options 1 or 2, you may want to:<\/p>\n\n\n\n<p><strong>\u25aa\ufe0f Audit YouTube Activity: <\/strong>This will help you get more insight into what your users are watching on YouTube (and make a more informed decision). You can use a tool like GAT Shield to achieve that.<\/p>\n\n\n\n<p><strong>\u25aa\ufe0f Blocking explicit results on YouTube<\/strong>: That\u2019s a prerequisite, but we had to add it for the sake of thoroughness. Always make sure that you\u2019re blocking explicit content for your students and users on YouTube.<\/p>\n\n\n\n<p>Have a different YouTube access management challenge we haven\u2019t covered in this post? Give us a shout at <a href=\"mailto:help@gatlabs.com\">help@gatlabs.com<\/a>, we\u2019ll be happy to help you out.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you\u2019re a K-12 school admin who needs more control over students\u2019 YouTube access, this post is for you. Below are five admin options to regulate YouTube access across your domain more easily (and granularly).<\/p>\n","protected":false},"author":12,"featured_media":7008,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[1],"tags":[],"class_list":["post-6231","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>YouTube Access Blocking in Google Workspace [5 Admin Options]<\/title>\n<meta name=\"description\" content=\"Here are 5 different ways to regulate and block YouTube access as a K-12 Google Admin. 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