{"id":7452,"date":"2023-03-14T16:42:49","date_gmt":"2023-03-14T16:42:49","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=7452"},"modified":"2026-03-23T15:58:29","modified_gmt":"2026-03-23T15:58:29","slug":"how-to-improve-your-google-classroom-onboarding-offboarding","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/how-to-improve-your-google-classroom-onboarding-offboarding\/","title":{"rendered":"How to Improve your Google Classroom Onboarding & Offboarding?"},"content":{"rendered":"

Sally and Tom are starting a new school year along with 120 other students. They are very excited – they expect many new friends and a lot of interesting after-school activities in high school. In short, it will be a real life-changing time. <\/span><\/p>\n

Of course, they don\u2019t realize what tasks their arrival at school means for you, K12 Admin. Hello, massive Google Classroom<\/a> onboarding & offboarding!<\/span><\/p>\n

So, Admins, this may be an overwhelming time. You need to add each student\u2019s account to the relevant classrooms and give them the necessary access… What if I tell you that a powerful tool will help you do it in bulk and automatically?<\/span><\/p>\n

Keep reading and follow our student onboarding checklist.\u00a0<\/span><\/p>\n

1. Planning Student Onboarding in Google Classroom<\/h2>\n

Do you already have the data lists of all students in each grade? Well done, the first step behind us! We can see that Sally and Tom, besides their core subjects, have chosen different elective classes – Sally would like to learn journalism and Tom is interested in computer programming.<\/span><\/p>\n

Now, you need to get the following information to automate your students\u2019 onboarding to their respective classes.<\/span><\/p>\n

\u25aa\ufe0f Organizational unit (OU)<\/b>\u2753<\/span><\/p>\n

Which OU (the entire school unit & core curriculum classrooms) do students need to join? This will allow them to access to determined features and services.<\/span><\/p>\n

\u25aa\ufe0f Google Classroom<\/b>\u2753<\/span><\/p>\n

Which classrooms (for core and elective subjects) do students need to join?<\/span><\/p>\n

\u25aa\ufe0f Google Drive<\/b>\u2753<\/span><\/p>\n

What shared Drives, folders, files, and other resources do students need to have access to? Perhaps a specific file needs to be copied to a student because of their particular situation.<\/span><\/p>\n

\u25aa\ufe0f Google Calendar<\/b>\u2753<\/span><\/p>\n

What shared Calendars (e.g., calendars of teachers, school events, or extra-curricular activities) do students need to have access to?<\/span><\/p>\n

\u25aa\ufe0f Google Groups<\/b>\u2753<\/span><\/p>\n

What school groups (ie, charity, sport, school council groups) do students need to have access to? After adding the students to the group, they will be able to access all files, emails, and calendars that the group has.<\/span><\/p>\n

2. Automate Student Onboarding in Google Classroom<\/h2>\n

And now the best news for you – you can onboard your students in Google Classroom in bulk using pre-configured workflows and action sets.<\/span><\/p>\n

Imagine that a few days after starting the new year, it turned out that only six students signed up for the journalism classes. That\u2019s not enough, so the school cancels the class, and Sally and the other students have to change elective subjects.\u00a0<\/span><\/p>\n

K12 Admin can pull all the students from one classroom and add them to multiple newly created classrooms using just one workflow!<\/span><\/p>\n