{"id":7476,"date":"2023-04-20T16:26:18","date_gmt":"2023-04-20T16:26:18","guid":{"rendered":"https:\/\/gatlabs.com\/education\/?p=7476"},"modified":"2026-04-21T09:29:03","modified_gmt":"2026-04-21T09:29:03","slug":"3-steps-to-protect-student-privacy-in-google-classroom","status":"publish","type":"post","link":"https:\/\/gatlabs.com\/education\/blog\/3-steps-to-protect-student-privacy-in-google-classroom\/","title":{"rendered":"3 Steps to Protect Student Privacy in Google Classroom"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Imagine that when you\u2019re back home, some work apps can still monitor your device. You probably wouldn\u2019t like it so much. But what if the same thing happened to children in your school? How to protect student privacy in <a href=\"https:\/\/edu.google.com\/workspace-for-education\/classroom\/\" target=\"_blank\" rel=\"noopener\">Google Classroom<\/a>?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">First, set the right boundaries between protecting their privacy and themselves from digital threats. Monitoring their classroom devices isn\u2019t spying, but auditing to improve the online class experience both for students and teachers. <\/span><span style=\"font-weight: 400;\">And a school Google Admin needs it to ensure the cybersecurity of users and the entire domain.<\/span><\/p>\n<p>Read on to find out:<\/p>\n<ul>\n<li>What is the perspective of students on user activity monitoring<\/li>\n<li><span style=\"font-weight: 400;\">How to ensure student privacy in Google Classroom in three steps<\/span><\/li>\n<li>How student device monitoring works in the classroom and after school<\/li>\n<\/ul>\n<h3>What Do Students Say?<\/h3>\n<p><span style=\"font-weight: 400;\">Some students, parents, or teachers can be concerned about \u201cspying\u201d on them with a Google Classroom management tool. Your role as a K12 Google Admin is to configure the tools so that school users are not afraid. Not all of them will be as cautious as the one below:<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">My school wants us to allow this on our personal devices, just to use Google Classroom<\/span><\/i><span style=\"font-weight: 400;\"><span style=\"box-sizing: border-box; margin: 0px; padding: 0px;\"><em>,<\/em><\/span>\u00a0a student said after receiving a notification on his cell phone.<\/span><\/p><\/blockquote>\n<p><a href=\"https:\/\/www.reddit.com\/r\/mildlyinfuriating\/comments\/y8o42y\/my_school_wants_us_to_allow_this_on_our_personal\/\" target=\"_blank\" rel=\"noopener\"><img fetchpriority=\"high\" decoding=\"async\" class=\"aligncenter wp-image-7480 size-medium\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification-298x300.jpeg\" alt=\"\" width=\"298\" height=\"300\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification-298x300.jpeg 298w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification-1019x1024.jpeg 1019w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification-150x150.jpeg 150w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification-768x772.jpeg 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/Notification.jpeg 1170w\" sizes=\"(max-width: 298px) 100vw, 298px\" \/><\/a><\/p>\n<p><a href=\"https:\/\/www.reddit.com\/r\/techsupport\/comments\/z0mrea\/google_classroom_spying_on_me\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Another student<\/span><\/a><span style=\"font-weight: 400;\"> complains that his school keeps watching his device after class:<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\">I went to read a manga that I know that school filters usually block, and then I get a screen with a captcha saying I&#8217;m breaking terms. I assume this is my school watching me, and I deleted everything tethered to the school and restarted my phone. I look it up again, Google Classroom is still spying on it.\u00a0<\/span><\/i><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Monitoring student devices may seem like Big Brother. But as long as it isn\u2019t violating the right to privacy and you collect only truly necessary data about users, it will work as an effective safeguarding tool. After all, the students are just school-aged children, and their parents expect them to be protected at school.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s see how the school admin can ensure student privacy in Google Classroom in three steps: Update, Protect &amp; Monitor.<\/span><\/p>\n<h2>1. Keep Your Google Classroom Updated<\/h2>\n<p><span style=\"font-weight: 400;\">The first step to guaranteeing that your students\u2019 privacy is protected is to keep Google Classroom updated as often as possible, K12 Admin. Chaos in your school domain (like clutter in any other area of life) can lead you straight to more problems.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Create Separate OUs and Classrooms<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you haven\u2019t already done so, create new organization units for each grade and any school group that will need them to work online. <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/create-and-manage-new-google-classrooms-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Create and manage their own Classrooms regularly and add members in bulk.<\/span><\/a><span style=\"font-weight: 400;\"> In this way, you will avoid the mess with users and their access to specific files for each group.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Manage Google Classroom Ownership<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Make sure that classrooms are owned by the right users (teachers) and the right participants (students) are joined to them. Remove previous owners and users who no longer need access to the classroom.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Delete Unused Google Classrooms<\/h3>\n<\/li>\n<\/ul>\n<p><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/archive-google-classroom-in-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Find and archive the classrooms<\/span><\/a><span style=\"font-weight: 400;\"> so that no one uses them for private purposes. These may be classrooms created for single classes or individual courses that the teachers have stopped using. You can also permanently<\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-bulk-create-export-and-update-google-classrooms\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> delete an existing Classroom<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Audit Google Classroom Drive Folders<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Check which internal and external users have access to files on your Drive. Controlling access to your school files (especially if we\u2019re talking about sensitive data) is key to protecting your students\u2019 privacy. <\/span><a href=\"https:\/\/gatlabs.com\/blogpost\/admin-control-your-google-drive-file-sharing\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">See here how to control your Google Drive File Sharing.<\/span><\/a><\/p>\n<h2>2. Protect Student Data<\/h2>\n<p><span style=\"font-weight: 400;\">One of the main tasks of Google Admins is ensuring the safe storage of data. The biggest part of this job falls to you, K12 Google Admin, but the users themselves would also need to contribute a bit. Their daily attitude and the way they use their devices can affect the security of the entire domain.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">So protecting student data can be challenging if your school\u2019s domain has hundreds or thousands of children. To make this work smoothly, consider implementing automated workflows to provide safe solutions for students\u2019 devices at your school.\u00a0<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Strong User Passwords<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">It\u2019s the first line of defense against student data leakage. You can easily <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/generate-passwords-when-onboarding-or-modifying-users\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">generate strong passwords<\/span><\/a><span style=\"font-weight: 400;\"> when onboarding or modifying Google Classroom users in bulk. The <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT+ tool<\/span><\/a><span style=\"font-weight: 400;\"> can notify you when students have changed their passwords and when exactly it happened.<\/span><\/p>\n<p><img decoding=\"async\" class=\"aligncenter wp-image-7481 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92.png\" alt=\"\" width=\"1913\" height=\"451\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92.png 1913w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92-300x71.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92-1024x241.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92-768x181.png 768w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/04\/GAT-92-1536x362.png 1536w\" sizes=\"(max-width: 1913px) 100vw, 1913px\" \/><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Two-Factor Authentication<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Manage 2FA automatically for all users. When any of them tries to disable this login method, it will <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/trigger-a-workflow-when-users-disable-or-enable-2fa-with-gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">trigger the workflow<\/span><\/a><span style=\"font-weight: 400;\"> set by the Google Admin in <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat-flow\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT Flow<\/span><\/a><span style=\"font-weight: 400;\">. As a result, i.e. you will send a warning message to the user.<\/span><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Sensitive Data<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Another excellent automation feature here. Do you suppose that some sensitive data can be stored on Google Drive and accessible to the entire school? <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/find-documents-that-contain-sensitive-information-in-google-drive\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Find documents containing sensitive search terms<\/span><\/a><span style=\"font-weight: 400;\"> using the \u201cFile Content Search\u201d section of <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT+<\/span><\/a><span style=\"font-weight: 400;\">. Once you locate it, the Google Admin can remove sharing permissions or take another action on the file.<\/span><\/p>\n<p><iframe title=\"GAT+: How to Conduct Sensitive Content Search in Google Drive and Gmail\" width=\"800\" height=\"450\" src=\"https:\/\/www.youtube.com\/embed\/i8NFD7XIwQw?feature=oembed\" frameborder=\"0\" allow=\"accelerometer; autoplay; clipboard-write; encrypted-media; gyroscope; picture-in-picture; web-share\" referrerpolicy=\"strict-origin-when-cross-origin\" allowfullscreen><\/iframe><\/p>\n<ul>\n<li aria-level=\"1\">\n<h3>Guardians Management<\/h3>\n<\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Audit and manage Google Classroom guardians who will receive email summaries of the student\u2019s online learning progress. Make sure that only authorized users have access to these reports. You can <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/add-and-update-google-classroom-guardians-in-bulk\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">add and update them in bulk<\/span><\/a><span style=\"font-weight: 400;\"> using <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT+<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">To complete your Google Classroom audit, see<\/span><a href=\"https:\/\/gatlabs.com\/education\/blog\/k-12-admins-ultimate-google-classroom-audit-checklist\/\" target=\"_blank\" rel=\"noopener\" data-wplink-edit=\"true\"><span style=\"font-weight: 400;\"> this checklist on our blog<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"g15B8ne0vA\"><p><a href=\"https:\/\/gatlabs.com\/education\/blog\/k-12-admins-ultimate-google-classroom-audit-checklist\/\">Elevating Education with the Ultimate Google Classroom Audit Checklist<\/a><\/p><\/blockquote>\n<p><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;Elevating Education with the Ultimate Google Classroom Audit Checklist&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/k-12-admins-ultimate-google-classroom-audit-checklist\/embed\/#?secret=1MozViCiNz#?secret=g15B8ne0vA\" data-secret=\"g15B8ne0vA\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<h2>3. Monitor Student Activity<\/h2>\n<p><span style=\"font-weight: 400;\">School Admins have plenty of possibilities for real-time monitoring of student activity when they use Chromebooks in a classroom to protect them from online threats.<\/span><\/p>\n<h3>What Can Teachers and Google Admins See in the Classroom?<\/h3>\n<p><span style=\"font-weight: 400;\">You can view what students are doing online, as well as <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/monitor-students-and-teachers-google-classroom-activity\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">monitor and track students\u2019 browsing activity <\/span><\/a><span style=\"font-weight: 400;\">in a classroom, such as <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/monitor-google-classroom-browsing-activity\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">time spent<\/span><\/a><span style=\"font-weight: 400;\"> and websites they visited, even in incognito mode. This also includes <\/span><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/see-what-students-are-publishing-on-youtube\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">reports on YouTube videos watched and uploaded<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">All this is available in real-time only when students use their Google Classroom accounts managed by the school and are logged into the domain via the Chrome browser.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Using the school\u2019s Chromebooks, Google Admins and teachers monitor student behavior during the Google Classroom session. Once finished, the admin can turn off the devices <\/span><span style=\"font-weight: 400;\">and stop managing their activity.\u00a0<\/span><\/p>\n<p><a href=\"https:\/\/gatlabs.com\/education\/products\/gat-shield\/\" target=\"_blank\" rel=\"noopener\"><img decoding=\"async\" class=\"aligncenter wp-image-7393 size-full\" src=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/01\/Use-GAT-Shield-to-monitor-Chrome-activity-and-filter-content.png\" alt=\"\" width=\"1230\" height=\"463\" srcset=\"https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/01\/Use-GAT-Shield-to-monitor-Chrome-activity-and-filter-content.png 1230w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/01\/Use-GAT-Shield-to-monitor-Chrome-activity-and-filter-content-300x113.png 300w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/01\/Use-GAT-Shield-to-monitor-Chrome-activity-and-filter-content-1024x385.png 1024w, https:\/\/gatlabs.com\/education\/wp-content\/uploads\/2023\/01\/Use-GAT-Shield-to-monitor-Chrome-activity-and-filter-content-768x289.png 768w\" sizes=\"(max-width: 1230px) 100vw, 1230px\" \/><\/a><\/p>\n<h3>What Happens After Class If Students Use Their Own Devices?<\/h3>\n<p><span style=\"font-weight: 400;\">Will students\u2019 online activity still be monitored after class when using private devices? What about student privacy in Google Classroom i<\/span><span style=\"font-weight: 400;\">f your school follows the BYOD model<\/span><span style=\"font-weight: 400;\">? This can be concerning for parents and school directors who must comply with privacy regulations.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can reassure those who are concerned about a teacher viewing students\u2019 screens at home after class. You can prevent unauthorized access by setting the management tool&#8217;s runtime. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the same way, the K12 Google Admin can avoid collecting a student\u2019s browsing history. The admins can simply turn it off anytime. In any case, nobody but them has access to this section of <\/span><a href=\"https:\/\/gatlabs.com\/education\/products\/gat-shield\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">GAT Shield<\/span><\/a><span style=\"font-weight: 400;\">, and it is made for auditing rather than spying on students.<\/span><\/p>\n<blockquote><p><i><span style=\"font-weight: 400;\"><strong>ADMIN NOTE:<\/strong> If a student opens another browser on their own device while logged in, the teacher will receive a message that the inactive tab isn\u2019t Chrome, but can\u2019t view or close it. In the case of Chromebooks, teachers and Google Admins<\/span><\/i><a href=\"https:\/\/gatlabs.com\/knowledge\/tech-tips\/take-action-on-students-browsing-tabs-while-on-classroom-session\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\"> can take action on the student\u2019s browser<\/span><\/i><\/a><i><span style=\"font-weight: 400;\"> with<\/span><\/i><a href=\"https:\/\/gatlabs.com\/education\/products\/teacher-assist\/\" target=\"_blank\" rel=\"noopener\"><i><span style=\"font-weight: 400;\"> Teacher Assist<\/span><\/i><\/a><i><span style=\"font-weight: 400;\"> if the student is logged into Classroom.<\/span><\/i><\/p><\/blockquote>\n<blockquote class=\"wp-embedded-content\" data-secret=\"q4Rii4wtYJ\"><p><a href=\"https:\/\/gatlabs.com\/education\/blog\/4-tips-to-make-your-google-classroom-safer\/\">4 Tips to Make your Google Classroom Safer<\/a><\/p><\/blockquote>\n<p><iframe class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;4 Tips to Make your Google Classroom Safer&#8221; &#8212; GAT for Education\" src=\"https:\/\/gatlabs.com\/education\/blog\/4-tips-to-make-your-google-classroom-safer\/embed\/#?secret=i0LoQE9SlI#?secret=q4Rii4wtYJ\" data-secret=\"q4Rii4wtYJ\" width=\"600\" height=\"338\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<h2>Closing Thoughts<\/h2>\n<p><span style=\"font-weight: 400;\">To wrap up this article, I leave you with 5 suggestions for managing student privacy in Google Classroom.<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Regularly update &amp; monitor your Google Classroom.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Make sure you know what privacy regulations you need to comply with (GDPR, CIPA, national privacy law).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Remember to set the time duration for your monitoring tool.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Don\u2019t collect too much personal information from students.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Explain to parents and teachers how you are protecting their children in the classroom.<\/span><\/li>\n<\/ol>\n<p><a href=\"https:\/\/gatlabs.com\/education\/products\/gat\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Real-time <\/span><span style=\"font-weight: 400;\">top-rated Google monitoring tools<\/span><\/a><span style=\"font-weight: 400;\"> can be your best friends. All you have to do is find a reasonable balance between protecting your students and protecting their personal data.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Learn more about how the school&#8217;s Google Admin should protect children online in<\/span><a href=\"https:\/\/gatlabs.com\/education\/blog\/child-protection-tips-every-school-admin-needs-to-know\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\"> our blog<\/span><\/a><span style=\"font-weight: 400;\">.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Real-time top-rated Google monitoring tools can be your best friends. All you have to do is find a reasonable balance between protecting your students and protecting their personal data.<\/p>\n","protected":false},"author":12,"featured_media":7488,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"content-type":"","inline_featured_image":false,"footnotes":""},"categories":[14,28],"tags":[],"class_list":["post-7476","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-classroom","category-online-teaching-in-google-workspace"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v27.4 (Yoast SEO v27.4) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>3 Steps to Protect Student Privacy in Google Classroom<\/title>\n<meta name=\"description\" content=\"Let\u2019s see how the school admin can ensure student privacy in Google Classroom in three steps: Update, Protect &amp; Monitor.\" 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