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To find and list of files being shared outside of your domain in a report, make your way to drive audit in GAT+.

Here you will need to apply a filter.

GAT+: File Exposure Report: Find Folders/Documents in Google Drive Shared Outside the Organisation 1

You should add two new rules, one with a sharing flag set to ā€˜Shared outā€™ and the other with the ā€˜Updatedā€™ flag set after or equal to one day before present (If it is Augist 1st, use July 31st as the date.)

Make sure to click the scheduled checkmark and also select ā€œEvery day ā€“ after midnight.ā€

Then select the Enabled button.

In the Recipients section, add the users who will be receiving these reports.

Make sure to give your filter an appropriate name and then select ā€œApply and Scheduleā€ at the bottom.

Once thatā€™s done navigate to the Scheduled Reports section of GAT+

This section will allow you to apply an action to your newly made reports.

Here you can find and highlight your report and then select the ā€œJob Schedule Editā€ button.

Make sure to select ā€˜Enabledā€™ and checkmark Report only.

In the action list you can select what kind of action you would like to take place, in this example Iā€™ll select Remove all external shares. This means that if the report finds any external shares it will automatically remove them, and using the Notify local users area I can choose who will get notified and the Message they will receive.

{{FILES}} In the message box will list the files that were reported.