📖 2 mins read

Overview 

You can find files that contain specific texts. You can also find text inside images and videos, this is done through Google’s Optical Character Recognition (OCR) technology.

When using Content Text Search the terms you type will be searched for in the title, description, comments, and content of the files.

When searching the case sensitivity of the words is not important.

Regardless of whether I’m searching for SECURITY or seCURITY any file that contains security would be returned.

Full Content Search

Steps to using Full Content Search 

In Drive > Files tab, click on the Apply custom filter button.

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Change the type of filter to Full Content Search 

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Query 

In the query box, enter the text you want to search.

Note: If you type more than one word the files that are returned must contain both words

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(Optional) You can speed up the search by confining it, search through a single user or members of a Local user,  Google group, or Org. Unit.

(Optional) In the search Definition area, you can specify additional parameters to make the search even faster.

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Click on Apply to start the search 

Result 

All files that contain the text I typed were successfully returned.

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Example 

Pro-Tip: 

When typing words into the Query box, you can use a hyphen ( – ) to ignore files that contain certain words. 

For example: 

Two files one contains the text “Complacency” and the other one contains the texts “Complacency and Fungible”.

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In the Query box, I typed -fungible to ignore any file that contains that word.

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The result as expected returns only one of the files, the one that contains only “Complacency” and not “Fungible”

Result of example 

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In Conclusion, the Full Content Search is a very powerful feature to help Google Workspace Super Admins search through files using specific word queries 

Schedule report 

Drive > Files > Full content search – the above examples can be set up and ran scheduled reports 

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If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you tried GAT in the past and you would like to run a fresh trial again, please enquire through this form.

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