ūüďĖ < 1 min read

How to set up an Action set for OffBoarding G Suite users

  1. Launch GAT+
  2. On the left-hand side under Configuration select Flow 

    GAT Flow: Create an action set for Offboarding G Suite users 1
  3. A new window will be opened ‚Äď click to Login

    GAT Flow: Create an action set for Offboarding G Suite users 2
  4. The menu on the left-hand side, select Action set  then on right-hand side select Add new action set 

    GAT Flow: Create an action set for Offboarding G Suite users 3
  5. Add an  Action set name and set the type for Offboarding

    GAT Flow: Create an action set for Offboarding G Suite users 4
  6. For this use case, we offboarding sales team and adding the actions
    When you choose the options and fill in the details click the
    Save button.

    GAT Flow: Create an action set for Offboarding G Suite users 5
  7. The saved Action set will be displayed alongside the other saved Action sets.  It can be edited or deleted from the icons on the right side.

    GAT Flow: Create an action set for Offboarding G Suite users 6
  8. To use the Action set select Create workflow (left-hand menu) set up a name and set the type to OffBoarding.
  9. Click Next to proceed

    GAT Flow: Create an action set for Offboarding G Suite users 7
  10. Select the users you want to OffBoard by choosing individual users, groups, or OU.

    GAT Flow: Create an action set for Offboarding G Suite users 8
  11. Once you select the users, click on Proceed to actions to go further
  12.  In choose actions, select predefined action set above the actions on the left-hand side.

    GAT Flow: Create an action set for Offboarding G Suite users 9
  13. A pop-up window will appear with all the action sets for OffBoarding ‚Äď pick the one we just created (offboard sales team)

    GAT Flow: Create an action set for Offboarding G Suite users 10
  14. Select the option and actions associated with the set will be displayed. Click on Approve to load the filter

    GAT Flow: Create an action set for Offboarding G Suite users 11
  15. The options will be loaded, you can edit the actions add new or remove the existing one.

    GAT Flow: Create an action set for Offboarding G Suite users 12
  16. When ready with the actions, click on Send approval request. Pop up window with a warning message will be displayed.
    Note: The users will be deleted once approved

    GAT Flow: Create an action set for Offboarding G Suite users 13

  17. The Security officer will receive an email for approval. They will see what are the actions that will take effect when approved.

    GAT Flow: Create an action set for Offboarding G Suite users 14

  18. When the job is approved. The actions will take into effect. The result can also be seen in Workflow

    GAT Flow: Create an action set for Offboarding G Suite users 15

 

 

Thanks for sharing and spreading the word!