📖 2 mins read

Using GAT Flow allows admin to use multiple Actions when modifying a user.

Those actions can all be added and used simultaneously alongside modifying the user(s).

Below are the steps required to Modify a user and a list of all the additional actions that can be taken.

Open GAT+ and click to open Flow.

GAT Flow | Actions available when OffBoarding users 1

Select Create workflow

GAT Flow | Actions available when OffBoarding users 2

Add a name and select type to Modify

GAT Flow | Actions Available when Modifying Users 1

 

Click on Next to proceed to Search for a user.

Pick up an option to enter usergroup, or org.unit.

GAT Flow | Actions Available when Modifying Users 2

When the users are added click on Proceed to actions. 

Under Choose actions you will see a list with different actions that can be taken to Modifying

GAT Flow | Actions Available when Modifying Users 3

 

Click on any of the options, this will move them to the right side.

Fill in the details needed.

Example: Add user to groups, Set email signature, Folder permission change

GAT Flow | Actions Available when Modifying Users 4

 

The list of actions that can be taken while modifying is as follows:

  • Add user to groups
  • Set as super admin
  • Add user to calendars
  • Set email signature
  • Send email
  • Set user role
  • Copy folder to selected user(s)
  • Folder permission change
  • Copy user contacts
  • Change user password
  • Change user organization unit
  • Suspend user
  • Set up auto-reply
  • Set email auto-forwarding
  • Set email delegation
  • Set POP
  • set IMAP
  • Set time zone
  • Transfer calendar events
  • Delete user from all groups
  • Delete user calendar events
  • Wipe mobile devices
  • Google application data transfer
  • Clear recovery data
  • Migrate emails
  • Change chrome os device status
  • Force sign out
  • Delete user profile picture
  • Add teacher(s) to Google Classrooms
  • Add student(s) to Google Classrooms
  • Remove student(s) from all Classrooms
  • Remove teacher(s) from all Classrooms

When the actions are selected and filled in, click on Send approval request below the action list. A pop-up window will be displayed, click Yes to proceed.

 

The request will be sent to the Security officer for approval.

 

GAT Flow | Actions Available when Modifying Users 5

Under Workflow, you can see the status of the request and the details of all the actions requested (eye icon).

GAT Flow | Actions Available when Modifying Users 6

When the request is approved, the modifying will take effect alongside all the selected actions

The status in results will be set as Approved.

Click on the Eye icon to see more details.

 

GAT Flow | Actions Available when Modifying Users 7

Additionally, you can save this as an Action set or edit and re-request the workflow.

GAT Flow | Actions Available when Modifying Users 8

As in the example above, the user is modified and all the selected actions take effect.

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