ūüďĖ 2 mins read

Using GAT Flow allows admin to use multiple Actions when offboarding a user.

Those actions can all be added and used simultaneously alongside removing the user(s).

Below are the steps required for OffBoarding a user and a list of all the additional actions that can be taken.

Open GAT+ and click to open Flow.

GAT Flow | Actions Available when OffBoarding Users 1

Select Create workflow

GAT Flow | Actions Available when OffBoarding Users 2

Add a name and select type to Offboarding.

Note: This action cannot be undone. Selected accounts will be deleted.

All emails and files once removed can be restored within 20 days using G Suite Admin Console otherwise they will be gone forever

 

GAT Flow | Actions Available when OffBoarding Users 3

Click on Next to proceed to Search for a user.

Pick up an option to enter user, group, or org.unit.

GAT Flow | Actions Available when OffBoarding Users 4

When the users are added click on Proceed to actions. 

Under Choose actions you will see a list with different actions that can be taken for offboarding

GAT Flow | Actions Available when OffBoarding Users 5

Click on any of the options, this will move them to the right side. Fill in the details needed.

Example: Delete user from all groups, Clear recovery data, Force sign out the user, Delete user profile picture

GAT Flow | Actions Available when OffBoarding Users 6

The list of actions that can be taken while offboarding is as follows:

  • Transfer calendar events
  • Delete user from all groups
  • Delete user calendar events
  • Wipe mobile devices
  • Google applications data transfer
  • Migrate emails
  • Change chrome os device status
  • Force sign out
  • Delete user profile picture
  • Remove student(s) from all Classrooms
  • Remove teacher(s) from all Classrooms

When the actions are selected and filled in, click on Send approval request below the action list. A pop-up warning message will be displayed

GAT Flow | Actions Available when OffBoarding Users 7

The request will be sent to the Security officer for approval.

GAT Flow | Actions Available when OffBoarding Users 8

Under Workflow, you can see the status of the request and the details of all the actions requested (eye icon).

 

GAT Flow | Actions Available when OffBoarding Users 9

 

When the request is approved, the offboarding will take effect along with all the actions.

The status in results will be set as Approved.

Click on the Eye icon to see more details.

GAT Flow | Actions Available when OffBoarding Users 10

Additionally, you can save this as an Action set or edit and re-request the workflow.

GAT Flow | Actions Available when OffBoarding Users 11

As in the example above, the user is removed along with being removed from groups, profile pictures, and all other selected actions.

If you would like to run a trial of our products please install GAT+ from the G Suite Marketplace and contact us at support@gatlabs.com with any questions you may have.

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