Copy folder to selected users in bulk

GAT Flow allows admins to onboard, offboard or modify existing users/students in bulk and add any given Folder into their Google Drive. You can also allow any selected group of users to have access to a specific folder in bulk.

Access

To perform such action, navigate to GAT+ and open Flow.

Create Workflow

When logged in click on Create workflow

Under Workflow type pick a name and one of the options.

Modify – Edit existing users and add them to a specific folder.

Onboarding – Create a new account and add them to a specific folder

Then click on Next to proceed.

For this example, we will use Modify option

The Onboarding is creating the accounts first then doing the action to add users to Folder.

Select User(s)

This will lead to new window Search for a user 

Pick any of the options to add users as Group or Org.Unit.

When picked the group or org.unit (add all in bulk, or edit and remove some users from the list)

When the users are selected click on Proceed to actions.

Choose actions

This will lead to Choose actions tab

From the menu on the left pick Copy folder to the selected user(s)

In the field Copy from entering the email of the user whose Folder you want to copy from

Copy folder to the selected user(s)

When the user has selected a list of Folders in their “My Drive” will be displayed.

Send request

Pick the Folder you want to copy and click on Send approval request.

When the request is sent – details can be seen in Workflow 

Security Officer Approval

The Security officer will receive an email notification and navigated to GAT Flow.

Approval Workflow

When it is Approved the job will take an effect.

Details can be seen in Approval in Flow.

The Folder “For every student” will be copied and placed in each of the selected Users.

The selected Folder  (Classroom) will be copied and placed in each of the selected at the start users.

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