đź“– 2 mins read

Copy Multiple Folders to Multiple Users in Bulk

GAT Flow allows admins to onboard, offboard or modify existing users/students in bulk and add any given Folder into their Google Drive.

Allowing any selected group of users to have a copy of specific folders in bulk.

This will create a copy of the existing folders and the copy will be placed in the Drive of the selected users

Access

To perform such action, navigate to GAT+ and open Flow.

GAT Flow | Copy Multiple Folders to Multiple Users in Bulk 1

Create Workflow

When logged in click on Create workflow

Under Workflow type pick a name and one of the options.

Modify – Edit existing accounts, select and copy multiple folders and add them to the selected accounts

Onboarding – Create a new accounts, select and copy multiple folders and add them to the new created accounts

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Click on Next to proceed.

For this example, we will use the Modify option

The Onboarding is creating the accounts first then selecting and copying multiple folders and adding them to the selected accounts.

Select User(s)

This will lead to a new window Search for a user 

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Pick any of the options to add users as Group or Org. Unit.

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Once the group or org.unit are selected you can add all in bulk or edit and remove some users from the list.

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When the users are selected click on Proceed to actions.

 

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Choose actions

This will lead to the Choose actions tab

From the menu on the left pick Copy folder to the selected user(s)

In the field “Copy from” enter the email of the user where you want to copy the folders from.

Copy folder to the selected user(s)

 

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When the user has selected a list of Folders in their “My Drive” will be displayed.

Click on Copy folder to the selected user(s) again to copy folders from a different users.

Send request

Pick the Folder you want to copy and click on Send approval request.

When the request is sent – details can be seen in Workflow 

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Security Officer Approval

The Security officer will receive an email notification and navigated to GAT Flow.

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Approval Workflow

When it is Approved the job will take an effect.

Details can be seen in Approval in Flow.

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Result

All the selected folders will have copy created into the selected Users

This will create a copy of the existing folder and it will be placed in the Drive of the selected users

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The selected folders shown above will be copied and placed in the selected users Google Drive.

Example:

User A  Google Drive before the changes.

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User A Google drive after the changes

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