📖 3 mins read

What is Flow?

Flow is a user management tool within the GAT family.

It allows admins to easily onboard new users, offboard, and modify existing users.

Alongside the main actions of creating, offboarding, and modifying users, you will have options to set up multiple different actions alongside it.

Available actions are:   Add and remove users to groups and calendars, Set email signatures, Folder copies and Folder permission changes, Change user password and Org.Units, Set up an auto-reply, email delegation, and auto-forwarding, Set IMAP and POP, Migrate emails, change Mobile and Chrome devices status, Add and remove students and teachers from Google classrooms and many many more.

To use Flow – Unlock is required more information can be found here.

How to use Flow

OnBoarding

Below will be showcased how a user can be Onboarded as a GSuite user.

Launch Flow

GAT Flow | First steps 1

A new window will be opened.

GAT Flow | First steps 2

From the menu on the left click on Create workflow.

Workflow type

In Workflow type fill in the details

  • Add workflow name
  • Set the workflow type to Onboarding
  • Click on next to proceed

GAT Flow | First steps 3

Create a user

In Search for a user fill in the details

  • Select the domain where users will be added
  • Enter pre-fixes for the email
  • Select the option on how to add the users.
    • Import users – import users in bulk via spreadsheet
    • Add new user – add a user via UI  view

GAT Flow | First steps 4

  • Click on Add new users. Fill in the required fields to create a user.

GAT Flow | First steps 5

  • Click on Proceed to actions button

Choose actions

In Choose actions select any action from the menu on left and fill in their details on the right side.

GAT Flow | First steps 6

When ready click on Send approval request 

Result

The request will be sent to the Security officer for approval

When approved the account will be created alongside the selected actions.

GAT Flow | First steps 7

 

OffBoarding

Below will be showcased how a user can be Offboarded from your GSuite domain

Launch Flow

GAT Flow | First steps 1

A new window will be opened.

GAT Flow | First steps 2

From the menu on the left click on Create workflow.

Workflow type

In Workflow type fill in the details

  • Add workflow name
  • Set the workflow type to Offboarding
  • Click on next to proceed

 

GAT Flow | First steps 10

Select the user to be removed

Under Search for a user, tab select the users that need to be offboarded (removed)

  • Search for a user
  • Search for a group
  • Search for an OU

 

GAT Flow | First steps 11

Note:  This action cannot be undone. Selected accounts will be deleted. All emails and files once removed can be restored within 20 days using the Google Workspace Admin Console otherwise they will be gone forever.

Click on Proceed to actions

Choose actions

In Choose actions select any action from the menu on left and fill in their details on the right side.

GAT Flow | First steps 12

When ready click on Send approval request

Result

The request will be sent to the Security officer for approval

When approved the selected actions will take effect, then the account will be removed

GAT Flow | First steps 13

Modify

Below will be showcased how users from your domain can be Modified 

Launch Flow

GAT Flow | First steps 1

A new window will be opened.

GAT Flow | First steps 2

From the menu on the left click on Create workflow.

Workflow type

In Workflow type fill in the details

  • Add workflow name
  • Set the workflow type to Modify
  • Click on next to proceed

GAT Flow | First steps 16

 

Select the user to be updated

Under Search for a user, tab select the users that will be modified (updated)

  • Search for a user
  • Search for a group
  • Search for an OU

GAT Flow | First steps 17

Click on Proceed to actions

Choose actions

In Choose actions select any action from the menu on left and fill in their details on the right side.

 

GAT Flow | First steps 18

When ready click on Send approval request

Result

The request will be sent to the Security officer for approval

When the request is approved, the selected actions  will take effect and the users will be modified 

GAT Flow | First steps 19

Flow result

When the Flow operations are completed, the selected users will be OnBoarded into your domain, OffBoarded of your domain, or Modified according to your needs.

Additional How-to’s and documentation for Flow can be found here

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you tried GAT in the past and you would like to run a fresh trial again, please enquire through this form.

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