📖 2 mins read

GAT Flow | How to Set Up Pre-approval for Any User 1

 

In this post, you will learn how to set up pre-approved access in GAT Flow.

Note: To have access to GAT Flow you must have configured GAT Unlock, this product requires a paid subscription.

Please follow these configuration instructions to enable GAT Unlock in your domain

The Pre-approved access can be granted ONLY by the Security Officer.

This can be done using:

  • GAT+ > Security officer > Access permissions
  • Flow > Pre-approved access

GAT+ setup

GAT+ > Configuration > Security Officer > Access permissions 

GAT Flow | How to Set Up Pre-approval for Any User 2

In Access Permissions click on the + button <- Click here to create new preapproved access

A new window will be displayed fill in the details required:

  • Authorized user – select the user who you want to set pre-approved access to
  • Type Flow, Drive, Email
  • Scope – User, Group, Org.Unit
  • Valid until – set the time until pre-approved access will be granted
  • Flow types – select the type of workflow Onboarding, Offboarding, Modify

GAT Flow | How to Set Up Pre-approval for Any User 3

Click on Save 

Result

The Pre-approved access will be granted to the selected user

Flow setup

Flow > Preapproved access > Add new preapproved access

GAT Flow | How to Set Up Pre-approval for Any User 4

A new window will be displayed fill in the details required:

  • User – select the user who you want to set pre-approved access to
  • Scope type – User, Group, Org.Unit
  • Scope – enter the user/group/org.unit
  • Valid to – set the time until pre-approved access will be granted
  • Flow types – select the type of workflow Onboarding, Offboarding, Modify

GAT Flow | How to Set Up Pre-approval for Any User 5

Click on Save 

Result

The Pre-approved access will be granted to the selected user

Create workflow result

When the Admin “Create workflow”, they will receive a pop-up message as below.

GAT Flow | How to Set Up Pre-approval for Any User 6

Event and Recurring workflow result

When Event or Recurring workflow is used:

  • The Event and Recurring workflow needs to be approved separately from the Pre-approval
  • The “pre-approval” option needs to be selected

GAT Flow | How to Set Up Pre-approval for Any User 7

Edit preapproval

Edit existing pre-approved access.

In Flow view all the users who have Pre-approved access setup.

GAT Flow | How to Set Up Pre-approval for Any User 8

  • Click on the “pen” icon to edit existing preapproved access.
  • Click on the (-) to delete the preapproved access.

 

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