đź“– 2 mins read
For privacy reasons YouTube needs your permission to be loaded. For more details, please see our Security Policy Statement.

I Accept

How to OffBoard a User

How to OffBoard a user from your GSuite domain using GAT+.

GAT Flow helps admins to Create (OnBoard), Modify (existing), and Delete (OffBoard) Google Workspace users.

To remove (OffBoard) users follow the steps below.

Note: This action cannot be undone. Selected accounts will be deleted. All emails and files once removed can be restored within 20 days using the Google Workspace Admin Console otherwise they will be gone forever.

Configuration

Launch GAT+ and under Configuration select Flow

GAT Flow: How to Offboard a Google Workspace User 1

When logged in select Create workflow 

GAT Flow: How to Offboard a Google Workspace User 2

In Workflow type – pick a name for it and select type to OffBoarding

GAT Flow: How to Offboard a Google Workspace User 3

Click on the Next button.

Under Search for a user – pick an individual User, a Group of users or Org.Unit then click on Proceed to actions.

GAT Flow: How to Offboard a Google Workspace User 4

Choose Actions

In Choose actions – pick individual actions you want to perform on the selected accounts (users) or select the predefined action set

As example:

Delete users from all groups, Force sign out, Migrate emails, and so on.

GAT Flow: How to Offboard a Google Workspace User 5

Once you are happy with the selected actions to be taken, click on Send approval request under the Actions.

A pop-up window will be displayed click Yes to proceed.

GAT Flow: How to Offboard a Google Workspace User 6

The request will be sent to the Security officer.

The workflow results page will be loaded. Click on the Eye icon to view details.

GAT Flow: How to Offboard a Google Workspace User 7

Security Officer

The Security officer will receive an email notification with the request to be approved.

GAT Flow: How to Offboard a Google Workspace User 8

Selecting it will lead to Flow – Approval page where all actions to be taken can be seen.

Select Approve to approve the request.

GAT Flow: How to Offboard a Google Workspace User 9

Note: This action cannot be undone. Selected accounts will be deleted. All emails and files once removed can be restored within 20 days using the Google Workspace Admin Console otherwise they will be gone forever. Are you sure you want to proceed?

Check all the details for all the requests in Workflow results.

GAT Flow: How to Offboard a Google Workspace User 10

The details will show all the actions done.

The account will be deleted (remove-user) from your domain, Delete a user from all groups, migrate emails, force sign out.

GAT Flow: How to Offboard a Google Workspace User 11

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

Thanks for sharing and spreading the word!