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Scheduled Automatic Removal of Google Workspace Users

With GAT Flow you can set up a workflow to automatically suspend or delete users from your Google Workspace environment

Ideal for temporary Google Workspace accounts in your Domain.

Flow can be used to OnBoard users details in this page 

Schedule

If the accounts are temporary, the admin can schedule the workflow to happen on a future date.

  • OffBoard users – delete them from your domain
  • Modify – Suspend the users, if they need to be ‘reactivated’ at a later time.

Open Flow

Navigate to Flow from the menu on the left

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Create workflow

A new window will be opened. Select Create workflow from the menu on left

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Workflow type

In “Workflow type” add a name and pick the workflow type to OffBoarding or Modify

  • Modify – you can ‘suspend user’, that can be re-activated
  • OffBoard – user will be deleted from your domain

 

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Click on the button “Run immediately after approval”

A calendar view will be displayed- pick up a date and schedule the time when the workflow to run.

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Click on Next button to proceed

Search user

In Search for a user pick the users that will be offboarded when the scheduled time comes in.

Pick and add individual users, groups of users, or whole organization unit.

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Click on the “Proceed to actions” button.

Choose actions

In “Choose actions” select any of the actions from the left side.

They will be moved to the right side, fill in details for each of the options selected

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Click on Send approval request from the menu on the left.

Pop up confirmation message will be displayed.

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Approval

Security officer

The request email will be sent to the Security officer for approval.

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This will lead them to the Approval page, and under the “eye” icon, the request can be approved or denied 

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Result

When approved, the result can be seen in the Approval page in Flow.

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The job will be of Status equal Scheduled. This means the Workflow is Scheduled to run on the selected time ( 1 October 2020 )

Note: The request can be scheduled and approved at any time before the scheduled time

The Workflow has been scheduled and approved, when the scheduled time arrives  (1 October 2020), the workflow will be executed and users deleted.

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you tried GAT in the past and you would like to run a fresh trial again, please enquire through this form.

 

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