📖 2 mins read

GAT Flow allows Offboarding and Modifying actions to occur based on Events, such as moving a user to Org. Unit or Google group 

This is ideal if you want to trigger an action of Modifying or Offboarding of an existing user as a result of moving a user to a Google Group or Org unit.

Below are instructions of how this can be done in  Flow 

In GAT+ navigate to Flow 

GAT Flow | Workflow Triggered by an Event on Users 1

In Flow open Event workflow 

GAT Flow | Workflow Triggered by an Event on Users 2

Click on the top right corner Add new workflow

GAT Flow | Workflow Triggered by an Event on Users 3

In Workflow type fill in the details.

  • Workflow name – Enter a workflow name
  • Type – Select the type Modify or Offboarding
  • Event – (Start when a user is added to Google Group) and (Start when a user is moved to an Org.Unit.)
  • Recursive OU search – On or Off, select to include Sub. OUs of the selected OUs recursively
  • Value – Select OU or Group – select Multiple values 
  • Active – activate or deactivate the Event workflow
  • Pre-approved – When on the workflow does not need to be approved, when off the workflow (action after the user is moved to Group or Org unit) has to be approved again.

 

GAT Flow | Workflow Triggered by an Event on Users 4

When the details are filled in click on Next.

In the Choose actions tab select any of the actions from the menu with options on the left-hand side then fill in the necessary details.

GAT Flow | Workflow Triggered by an Event on Users 5

When ready with the actions click on Send approval request.

The admin will see the request submitted.

This can be additionally edited and viewed in detail from the purple icons.

GAT Flow | Workflow Triggered by an Event on Users 6

When the request is sent an automatic email will be sent to the Security officers of your domain.

GAT Flow | Workflow Triggered by an Event on Users 7

This will lead them to Flow – Event workflow for approval – Deny or Approve 

 

GAT Flow | Workflow Triggered by an Event on Users 8

When the request is approved, the event workflow will be set as approved.

GAT Flow | Workflow Triggered by an Event on Users 9

As an example, we set when any user is added to the OU /Graduation Year/Class of 2020 the events that we selected will take effect.

This event will be triggered when GAT+ Scan “notices” the change on the Org. Unit or Group.

When the job is triggered (the user is moved to the above OU) it will be visible in the Workflow tab.

GAT Flow | Workflow Triggered by an Event on Users 10

Click on the eye icon to see the details.

GAT Flow | Workflow Triggered by an Event on Users 11

Note:

If the Event workflow is pre-approved – the effect will be set to run right away.

If the Event workflow was not pre-approved – the workflow need to be approved again by Security officer

 

GAT Flow | Workflow Triggered by an Event on Users 12

This is the way Admin can set Event-based Flow actions.

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

Thanks for sharing and spreading the word!