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GAT+: How to find documents that contains sensitive information in Google Drive 1

Using GAT+ an admin can find any document from the domain that contains sensitive data

This allows an admin to perform a search in Google drive for all users of your domain in a bulk.

To find the files that contain sensitive information please use the following steps.

In GAT+ open Drive audit then select File Content Search 

GAT+: How to find documents that contains sensitive information in Google Drive 2

 

File Content Search allows an admin to perform a search in all users drive and search for a specific query that contains sensitive information.

In the query field add the term you need to search for, select where to search (user/group/org.unit) to narrow it down.

For this use-case search in all of your domain by adding “/” to search domain-wide.


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More search tips can be found from the right side of the query section.

“Sensitive data” – with quotes means any files that contain both words in that exact order. One after the other.
Or
Sensitive data – without quotes means any file that contains both words, doesn’t have to be in any particular order. For example, the word “Sensitive” could be in the title and the word “data” can be in the content (body).

 

GAT+: How to find documents that contains sensitive information in Google Drive 4

 

When the result is displayed you can see all the files that contain the searched term.

GAT+: How to find documents that contains sensitive information in Google Drive 5

 

An admin can remove the sharing permissions on the found files.

GAT+: How to find documents that contains sensitive information in Google Drive 6

Using Unlock feature different actions can be taken such as changing ownership and adding additional permissions.