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GAT+ allows Google Workspace admins to create Alerts for Drive usage.

Alert on Drive when X number of files downloaded  ( in a 24 hour period )

 On a number of files shared out (outside your domain) in 24 hour period of time.

Alert if the regex matches a newly shared out file (Google type only)

Open GAT+ navigate to Alert rules under the Configuration tab

 

GAT+ | How to set up Google Drive alerts for Google Workspace users 1

Click on the sign and a new window will be displayed, fill in the details and click on the save.

 

GAT+ | How to set up Google Drive alerts for Google Workspace users 2

Set up a Name for the rule

Set the checkmark to Enabled

Set the Type to Drive

Choose the scope whom will be affected by this alert rule

  • It can be a user, group or org.unit

Pick and select the Recipient it can be a local user from the domain or it can be custom one

The actual rules on which an alert will be generated are:

  • Alert on number of files downloaded (files in a 24 hour period)
  • Alert on number of files shared out (files in a 24 hour period)

An additional rule can be added as an alert if regex matches a newly shared out file (Google types only):

Click on save to activate the rule

When the rule is created it can be found in the Alert rules under the configuration.

An admin can quickly see the name of the rule, the type of the rule if it is enabled, what scope and the recipients.

Under the summary tab, an admin can see exactly the alerts enabled for this rule.

Under the actions tab, the rule can be viewed (eye icon), it can be edited from the pen icon or deleted from the button.

GAT+ | How to set up Google Drive alerts for Google Workspace users 3

When the rule is triggered an email will be sent to the recipient with the rule name, the violations and the list of the files who affected the alert.

 

GAT+ | How to set up Google Drive alerts for Google Workspace users 4

 

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