First, we have to find the file we would like to check the events for.
Finding the file can be as easy as opening the Drive Audit, then “Apply Custom Filter” search option which will allow us to search using various different search parameters.
For our example case here:
We select simple filter and just search for the File ID equals to: 1DKCRgZiWOC79WovH6jpNZ-ebcRCUMVCUdgOQVs0q-F8
After we find the file extracting the historical actions performed on the document, can be achieved as simple as selecting Events tab, once the file is found.
The result will display all events – view/edit/changed visibility actions occurred on the file.
You can also generate a report, to show new events associated to the file. It can be scheduled weekly and managers can be notified via email notifications.
Screenshot below will display the events of viewed and edit for certain file, and report will be generated daily/weekly based on the date parameter we set up.
You need to change the Type to “Filtered Files Search”, this is to include all results of the search, then date and the event type.
In this example, a weekly report will be generated showing events types View and Edit to this particular file.
It will run every weekend and date will be changed automatically to show us only the new information.