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Transfer (Google Drive) Files Ownership of a Suspended User

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Ownership Change with GAT Unlock

To perform an action change of ownership the users must be active (not suspended or deleted).

If your users are Suspended, use the Admin console to ACTIVATE them, then perform the change ownership below

Note: This action requires GAT Unlock.

First, you need to have your file or folder ID, here is how to find it.

Go to GAT+ >  Drive > Files Tab > and apply custom filter for File ID

How to Transfer Files Ownership of a Suspended User? 1

Action on File

For the File you can click on the checkmark beside the title of the file then the File operation button then File management.

How to Transfer Files Ownership of a Suspended User? 2

Action on Folder

For Folder click on the arrow beside the folder name and then select “Apply permission change to this folder (recursive)”

How to Transfer Files Ownership of a Suspended User? 3

In both cases, a new window will be displayed called ‘File management’.

  • File: Request actions for selected 1 file(s) Note: changes will be applied to all files inside folder and it’s subfolders
  • Folder: Request actions for selected 1 file (s) Note: changes will be applied to all files inside folder and it’s subfolders (including parent folder)

How to Transfer Files Ownership of a Suspended User? 4

Important: Move file: In Google Drive each file can have only one parent folder.

By default when changing ownership to a new owner MyDrive a shortcut is created to the original file (this preserves permissions inherited from the folder where the file was placed).

By choosing this option (Move file) you are requesting to move files directly to new owner MyDrive (note: inherited permissions can be lost in the process).

Choose and fill in any additional changes you would like to do on the selected Files/Folder.

Click Next to proceed, and in the summary tab, click on ‘Send request‘.

Security Officer

This will be sent an email notification to the Security Officer to approve the request.

When the request is approved, the Ownership of the selected Files, Folder, and its subfolders will be changed.

 

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