---
title: Add Users’ Send as Email Signature in Bulk via Workflow with GAT Flow
description: "[GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows a [Google Workspace Admin](https://workspace.google.com/) or/and [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to add users’ send as email signatures in bulk. You can achieve this with a few simple steps outlined below. ## Create Workflow First, create a workflow, and navigate to **Flow > Create workflow**. **Define…"
url: "https://gatlabs.com/knowledge/tech-tips/add-users-send-as-email-signature-in-bulk-via-workflow-with-gat-flow/"
updated: "2026-05-25"
category: "Email Audit & Management"
tags:
  - GAT Flow
---

# Add Users’ Send as Email Signature in Bulk via Workflow with GAT Flow

[GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows a [Google Workspace Admin](https://workspace.google.com/) or/and [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to add users’ send as email signatures in bulk.

You can achieve this with a few simple steps outlined below.

## Create Workflow

First, create a workflow, and navigate to **Flow > Create workflow**.

**Define Workflow Type** section will be displayed.

- **Name **– enter a name for the workflow
- Description – a description of the workflow can be added
- **Type** – select the workflow type
  - Onboard – onboard and add new users to the domain
  - **Modify** – modify and update existing users of the domain
- **Run immediately after approval **
- **Next** – click on the button to proceed

![Define workflow type section. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs1.png)

## Search for a User

Search and add the users via** Search** for a user, group, org. unit, or classroom or import them, see available options below:

- Search for a** User** – select individual users
- Search for a** Group** – select a group of users
- Search for an** Org. Unit** – select Org. Unit of users
- **Classroom**
- **Import users – **import used via Google spreadsheet

Check the list of selected users under Current selected users section (3), and click** Next** (4) to move on to the next step.

![Search for a user section. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs2.png)

## Choose Actions

Under the Choose Actions section (1), click on the + button (2) and Add action (3).  A pop-up menu with all the available actions will be displayed.

![Add action section. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs3.png)

From all available actions, search for (1) and select **Add user email Send as**(2) under the** Users** tab.

![Search and select the "Add user email Send as" action option. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs4.png)

The **Add user email Send as** action will be added to the node section. Double-click on the action node to open the action’s configuration section.

![Action's node is added to to workflow.](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs5.png)

In the next step, configure the email address and the signature that will be assigned to it, see steps below.

### Add user email Send as

First add user email Send as (1-2), Define Emails Template (3), use available email elements to do so (4-5), if applicable, create a custom variable of your choice by typing into the variable field and clicking on**‘+’.**

Scroll down the section (6) to see more information.

![Email address template defining section. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs6.png)

See Example preview (1) before moving on to the next stage.

Carefully review the **Warning** message (2).

**Make sure that used email exist. Tip: You can add it using "Add user email alias" action.**

***NOTE: Please note that an alternative email address (alias) used for add send as an email signature must already exist. If not,* *the workflow will fail.***

**[This post](https://gatlabs.com/knowledge/tech-tips/set-users-email-aliases-in-bulk-via-workflow/) explains how to set up a user email alias address.**

![Defined email template preview as an examples. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs7.png)

### Add Send as signature

Move on to Signature section (1), , if applicable, use Template variables (for signature name and content) (2).

Name the signature (3) and set Reply to option (4) if needed.

Set default (5) and Treat as alias (6) - optional.

Create the signature by using a Pick template (7), or create one by using HTML editor -*Show to HTML editor*(9).

Show preview (8) allows to visualize the signature for a particular user in the domain.

![Send as email signature creation section. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs8.png)

When ready, click outside the signature creating window to exit it.

Next, **Send approval request**(1) for review to Security Officer. Confirm to proceed (2).

!["Send approval request" and "Confirm" button are displayed. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs9.png)

## Security Officer Review

After sending the request for review, the **Security Officer** has to approve the request. They will receive an email that will lead them to the approval page.

![Email notification sent to Security Officers.](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs10.png)

*Note: If the [pre-approval](https://gatlabs.com/knowledge/tech-tips/how-to-set-up-preapproval-acces-for-flow/) option is enabled, an email is not being sent to Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away. *

## Result

Once approved, the workflow will run.

The status of the request can be viewed in details under Workflow (1 -2). The Details (3) icon on the right side of the workflow record allows to view it in detail.

![Workflow details section.](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs12.png)

Once the workflow job status is displayed as **Done**, new Send as Email signatures will be created for users.

A newly set up Send as email signature will populate by default in the email creation window in Gmail. If not set up by default, an alternative email suggestion appears once clicking on the dropdown arrow:

![An email alias signature in Gmail. ](https://gatlabs.com/knowledge/wp-content/uploads/2023/05/SendAs13.png)

The relevant email address can see selected and will appear in the new message wizard along with the designated email signature.

## Related posts

- [Modify Gmail Signature to Google Workspace Users in Bulk](https://gatlabs.com/knowledge/tech-tips/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk/)
- [Adding the Title of the Users to Gmail Signatures Automatically](https://gatlabs.com/knowledge/tech-tips/adding-the-title-of-the-users-to-gmail-signatures-automatically/)
- [Set Users’ Email Aliases in Bulk via Workflow with GAT Flow](https://gatlabs.com/knowledge/tech-tips/set-users-email-aliases-in-bulk-via-workflow/)