---
title: Adding Email Delegation to Group Members via GAT Flow
description: "Google administrators can use [**GAT Flow**](https://gatlabs.com/knowledge/tech-tips/flow-overview/) to assign bulk delegation by selecting individual Group members and giving them access to another user's mailbox OR, conversely, grant delegation to their accounts to another user. ## Create Workflow and Select Group Members…"
url: "https://gatlabs.com/knowledge/tech-tips/adding-email-delegation-to-groups-members-via-gat-flow/"
updated: "2026-03-16"
category: "Email Audit & Management"
tags:
  - GAT Flow
---

# Adding Email Delegation to Group Members via GAT Flow

Google administrators can use [**GAT Flow**](https://gatlabs.com/knowledge/tech-tips/flow-overview/) to assign bulk delegation by selecting individual Group members and giving them access to another user's mailbox OR, conversely, grant delegation to their accounts to another user.

## Create Workflow and Select Group Members

### Workflow type

In the **Workflow** fill in the details for the workflow. You can set it up also as an** Event workflow **or** Recurring workflow.**

- **Name** – enter the name of the workflow (2)
- **Description** – enter a description for the workflow (optional)
- **Type** – select what workflow type you would like to run
  - **Modify** – modify existing users (3)
- **Include suspended users** – enable or disable to allow you to select users who are currently suspended:
  - If enabled – you will be able to select even users who are suspended
  - If disabled – you will be able to select only users who are active
- **Run immediately after approval** – provides an option to schedule the workflow to run in a selected future time (optional)

Later click **Next** (4) to proceed.

![Creating a bulk delegation workflow in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2024/03/2026-03-16-16_50_38-.png)

In the **Search for a User**(1) section, select the **Group** (2) that you want to delegate to/from. Once you've confirmed you have the correct users (3) you can click **Next** (4).

 ![Selecting a group of users in a workflow in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2024/03/2026-03-16-16_19_12-Greenshot.png)

## **Delegate To/From Action:**

In the **Choose actions** click on the **(+) button **(1) and then click the **Add action** button (2)

![Adding an action from the choose actions step in a GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2024/08/2026-03-13-19_40_21.png)

Afterwards, search and add the action **Email > Set email delegation**(1) then double click the **Set email delegation**action node (2).

![Selecting the 'Set email delegation' option in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2024/03/2026-03-16-17_19_02-.png)

You can select the **Delegate Type**, **Delegate To/From** and if you wish a **Temporary delegation**.

![Set email delegation action settings in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2024/03/2026-03-16-17_25_13-.png)

**NOTE:** You can now select the Google Group with a collaborative inbox in the[Google Workspace](https://workspace.google.com/) domain to set the Delegation 'To' that Group members, but the special setup needs to be configured by Google Administrator in the Admin console first.

See this article for more details.

## Security Officer approval

The Security Officer must approve the workflow. After the approval, the email delegation action **To**or**From** individual group members will be configured.

## Relevant Posts

- [Bulk Email Delegating with Flow](https://gatlabs.com/knowledge/tech-tips/gat-flow-google-workspace-bulk-email-delegation/)
- [Set Email Delegating and Auto-forward to the Manager](https://gatlabs.com/knowledge/tech-tips/set-email-delegation-and-auto-forward-to-manager/)
- [Alert for Email Delegation from Google Users](https://gatlabs.com/knowledge/tech-tips/alert-for-email-delegation-from-google-users/)