---
title: Bulk Archive or Unarchive Google Workspace Users with GAT Flow
description: "**GAT Flow **is a comprehensive tool that simplifies many processes for [Google Workspace](https://workspace.google.com/) Admins. It also allows the Admins with a Google Archived User license to archive or unarchive Google Workspace users, groups, or organization units in bulk. The action is…"
url: "https://gatlabs.com/knowledge/tech-tips/bulk-archive-or-unarchive-google-workspace-users-with-gat-flow/"
updated: "2026-03-20"
category: "Users Audit & Management"
tags:
  - GAT Flow
---

# Bulk Archive or Unarchive Google Workspace Users with GAT Flow

**GAT Flow **is a comprehensive tool that simplifies many processes for [Google Workspace](https://workspace.google.com/) Admins. It also allows the Admins with a Google Archived User license to archive or unarchive Google Workspace users, groups, or organization units in bulk.

The action is available in the **Offboarding** and **Modify** workflows. It can be done as a **simple** **workflow**, **event,** or **recurring** workflow.

## Step 1. Workflow Type

Navigate to **GAT Flow > Create a workflow (1)**

In the **Workflow** fill in the details. You can set it up also as an** Event workflow **or** Recurring workflow.**

- **Name** – enter the name of the workflow (2)
- **Description** – enter a description for the workflow (optional)
- **Type** – select what workflow type you would like to run
  - **Modify** – modify existing users (3)
- **Include suspended users** – enable or disable to allow you to select users who are currently suspended:
  - If enabled – you will be able to select even users who are suspended
  - If disabled – you will be able to select only users who are active
- **Run immediately after approval** – provides an option to schedule the workflow to run in a selected future time (optional)

Later click **Next** (4) to proceed.

![Creating an 'Archive User' workflow in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-03-20-13_34_56.png)

## Step 2. Select users

On the next screen, **Search for a user (1)** - select the users you want to archive or unarchive.

- Select users individually, as a group, org. unit, or import from a spreadsheet (2).
- **Next (3)** - select to proceed further after the users have been selected.

![Selecting users in the GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2023/02/2026-03-20-12_00_44.png)

## **Step 3. Choose Actions**

In the **Choose actions** click on the **(+) button **(1) and then click the **Add action** button (2)

![Adding actions in the GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2024/08/2026-03-13-19_40_21.png)

Search for and select **Archive user**in the Add action section (1)

![Archive user action in GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-03-20-14_23_54-1.png)

If you're looking to unarchive users, instead choose to **Unarchive user **action (1).

![Unarchive user action in GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-03-20-14_29_45-.png)

*Please Note: You need a 'Google Workspace Archived User' license to archive a user. [(Google Product and SKU IDs)](https://developers.google.com/admin-sdk/licensing/v1/how-tos/products)*

When satisfied with the selected action, click on**Send approval request (2).**

#### Security officer approval

The security officer will be notified via email to approve the request.

**Note:** You can have pre-approval enabled - where no approval email would be sent. Check [here for more details](https://gatlabs.com/knowledge/tech-tips/how-to-set-up-preapproval-acces-for-flow/).

### Result

When the request is approved - the selected Google workspace users will be**archived or unarchived** depending on the selected action.

## Related Posts

- [Remove Users and Groups from the User's Calendar with GAT Flow](https://gatlabs.com/knowledge/tech-tips/remove-users-and-groups-from-user-calendar/)
- [Set Google Licence Assignment](https://gatlabs.com/knowledge/tech-tips/set-google-licence-assignment/)
- [Google Licence Assignment Action](https://gatlabs.com/knowledge/tech-tips/google-licence-assignment-action/)