--- title: How to Bulk Onboard Students with GAT Flow description: "## Assigning Students to Different Organizational Units when Bulk Onboarding them via GAT Flow [**GAT Flow**](https://gatlabs.com/products/gat-flow/) is a great management tool that allows [Google Workspace Admins](https://workspace.google.com/) and/or [Delegated Auditors for GAT Flow](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to bulk onboard students and segment them into…" url: "https://gatlabs.com/knowledge/tech-tips/bulk-onboard-students-with-gat-flow/" updated: "2026-06-23" category: "Classroom Audit & Management" tags: - GAT Flow --- # How to Bulk Onboard Students with GAT Flow ## Assigning Students to Different Organizational Units when Bulk Onboarding them via GAT Flow [**GAT Flow**](https://gatlabs.com/products/gat-flow/) is a great management tool that allows [Google Workspace Admins](https://workspace.google.com/) and/or [Delegated Auditors for GAT Flow](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to bulk onboard students and segment them into different Organizational Units. This process is simple with [**GAT Flow**](https://gatlabs.com/products/gat-flow/), which enables importing new students and assigning them to particular Organizational Units at the same time. ### Step 1. Create workflow Create a workflow by navigating to **Flow > Create workflow**. Fill in the details in the next step: - Name – enter a name for the workflow - Type – select the type of workflow you want to use: **Onboarding** - Next – click to proceed ![Name – enter a name for the workflow Type – select the type of workflow you want to use: Onboarding Next – click to proceed](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-15_26_07-Greenshot.png) ### Step 2. Customize onboarding In the next step (Customize Onboarding), pick the domain that the new students will be created for and configure the email schema that will be used for all the created users. - **Define email template** - The provided template will be used to automatically generate email addresses in the next step - **Select email elements** - Select an email template option to add it to the template below. - **Customize selected email elements** - Drag the selected email elements to change their order. ![Define email template - The provided template will be used to automatically generate email addresses in the next step Select email elements - Select an email template option to add it to the template below. Customize selected email elements - Drag the selected email elements to change their order. Password settings - You can enable automatic password generation for new users here. Passwords can be sent to the specified email address. Generate user password Send user password](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-15_28_03-.png) - Password settings - You can enable automatic password generation for new users here. Passwords can be sent to the specified email address. - Generate user password - Send user password Click on **Next** to proceed ### Step 3. Create a user In Create a user, pick how to add the users: manually one by one via **Add new user** or **Import users **in bulk via a Google sheet. To bulk add students, click on the**Import users** button and then **Create new spreadsheet** (optionally can also select and use an existing spreadsheet) ![To bulk add students, click on the Import users button and then Create new spreadsheet (optionally can also select and use existing speadsheet)](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-15_36_40-.png) The template is created and can be viewed by clicking on an '**add to spreadsheet**' icon that **opens a new tab with the spreadsheet**. ![The template is created and can be viewed by clicking on an 'add to spreadsheet' icon that opens a new tab with the spreadsheet.](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-15_40_29-Greenshot.png) The spreadsheet is opened in a new window and is ready to fill in the details for the Students. ***Note:** Please DO NOT change the template name as it may cause a validation issue.* Enter the student's details: Enter the details for the Students. **Note:** - Yellow fields are mandatory - Green fields are optional ![Enter the student's details: Yellow fields are mandatory Green fields are optional Enter the details for the Students, the Email, Firs and Last name are mandatory, and org. unit optional in this case used.](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-15_55_27-Greenshot.png) When the details are added, **save** the spreadsheet and close it. Go back to the **GAT Flow** console and select the newly created spreadsheet by clicking on the **Submit** button: ![](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_01_01-.png) The details will be uploaded in bulk into **GAT Flow** and displayed. Review and edit if needed. ![The details will be uploaded in bulk into GAT Flow and displayed. Review and edit if needed.](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_03_21-Greenshot.png) Click on the **Next** button found at the bottom of the dashboard. The user will be "created." Next, add any additional actions for the newly onboarded students. ### Step 4. Choose actions Then, to choose actions, click on the **(+) button** and search for the action. **Double-click** on the action selected to fill in its details. ![](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_11_13-.png) *Example: A welcome package can be sent via email to all newly onboarded students and added to classrooms* Once ready, click on **Send approval request**. ### Step 4. Approve workflow Lastly, after sending it, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page. ![Lastly, after sending it, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_14_51-Greenshot.png) ### Result Once you approve the workflow, it will run automatically. When the **Job status** transitions from **"In progress"** to **"Done,"** the workflow is completed, and the new students are successfully onboarded. ![](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_16_46-Greenshot.png) View the details by clicking in Workflows > Approved jobs > Details (2) When the job status is set to "Done", it means the users are onboarded successfully. ![](https://gatlabs.com/knowledge/wp-content/uploads/2023/06/2026-06-23-16_19_29-Downloads-File-Explorer.png) We created the students in bulk and assigned them to their appropriate Organizational units. ## Related Posts - [How to Onboard Google Workspace Users in Bulk](https://gatlabs.com/knowledge/tech-tips/how-to-onboard-google-workspace-users-in-bulk/) - [Actions Available when Onboarding Users in GAT Flow](https://gatlabs.com/knowledge/tech-tips/actions-available-when-onboarding-users/) - [Use a Workflow Template to Automate the Students’ Onboarding Process](https://gatlabs.com/knowledge/tech-tips/use-a-workflow-template-to-automate-the-students-onboarding-process/) - [Automate User Onboarding using GAT Flow](https://gatlabs.com/knowledge/tech-tips/automate-user-onboarding-using-gat-flow/)