---
title: Change User Email in Bulk during the Workflow in GAT Flow
description: "[GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows a [Google Workspace Admin](https://workspace.google.com/) or/and [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to change users’ email addresses in bulk. The Security Officer must approve the email rename request for the workflow to be complete. After the workflow is approved and started, the users' emails are renamed…"
url: "https://gatlabs.com/knowledge/tech-tips/change-user-email-in-bulk-during-the-workflow-in-gat-flow/"
updated: "2026-06-30"
category: "Email Audit & Management"
tags:
  - GAT Flow
---

# Change User Email in Bulk during the Workflow in GAT Flow

[GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows a [Google Workspace Admin](https://workspace.google.com/) or/and [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to change users’ email addresses in bulk.

The Security Officer must approve the email rename request for the workflow to be complete. After the workflow is approved and started, the users' emails are renamed accordingly.

You can achieve this with a few simple steps outlined below.

*Note: **Change user email** action is only available during the **Modify** or **Offboarding** workflow. *

## Create workflow

First, to create a workflow, navigate to **Flow > Create workflow**.

Next, fill in the details as follows:

- Name – enter a name for the workflow
- Type – select the type of workflow you want to use (**Modify or Offboarding** in this example)
- Next – click to proceed

![Creating a workflow to change users email addresses](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-18_33_27.png)

## Search for a user

In the next step, search for a user. Select a single user or multiple users’ accounts where the actions will be applied.

Search and add the users via** Search** for a user, group, org. unit, or classroom or import them.

![Selecting users to run a workflow on](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-18_46_01.png)

Once users' emails are selected, click **Next**.

## Choose action: Change user email

In the **Choose actions** click on the **(+) button **(1) and then click the **Add action** button (2)

![Adding an action to a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_11_31.png)

Next, you will see all the options available, search and select the below action: **Change user email**

![Adding the 'Change user email' action to a workflow in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-18_58_55.png)

Select the domain first.

![Configuring the 'Change user email' action settings](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_01_01-1.png)

Next, rename the email by using pre-defined variables.

Additionally, you can manually add and use custom variables.

![Configuring the 'Change user email' action settings](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_05_12.png)

When ready, **Send approval request**.

![Submitting the workflow for approval](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_15_24.png)

Once confirmed, the request is now sent to Security Officer for verification, and once approved the job will run.

## Workflow Approval

The Security Officer has to approve the request. They will receive an email that will lead them to the approval page in GAT Flow.

![Security officer approval email](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_21_30.png)

They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow.

## Results

The workflow requester receives a confirmation email upon completion of the process.

![Workflow finished email](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_24_31.png)

You can see the details by clicking on the link from the email.

![Workflow results](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_25_39.png)

Result details:

![Workflow results](https://gatlabs.com/knowledge/wp-content/uploads/2023/07/2026-06-30-19_27_32.png)

As a result of the workflow, the users' emails are updated accordingly.

## Related Posts

- [Set Up an Existing User’s Details in GAT Flow](https://gatlabs.com/knowledge/tech-tips/set-up-an-existing-users-details-in-gat-flow/)
- [Remove User Email Filters for Several Users in Bulk via GAT Flow](https://gatlabs.com/knowledge/tech-tips/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow/)