---
title: Find all files shared to Gmail accounts and remove them
description: GAT+ is a Google Workspace audit tool. It provides the Admins with the ability to find and view all the Files in a domain. As part of the Drive audit, the Admin can find all the files Shared to Gmail…
url: "https://gatlabs.com/knowledge/tech-tips/find-all-files-shared-to-gmail-accounts-and-remove-them/"
updated: "2024-06-11"
category: "Drive Audit & Management"
tags:
  - GAT+
---

# Find all files shared to Gmail accounts and remove them

GAT+ is a Google Workspace audit tool. It provides the Admins with the ability to find and view all the Files in a domain.

As part of the Drive audit, the Admin can find all the files Shared to Gmail accounts and the option to remove those shares.

### Find Files accessed by Gmail accounts

Navigate to **GAT+ > Drive > External domains**

Apply filter and search for

- **Shared with equal gmail.com**

Click on **Apply**

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/2022-04-20-12_43_53-Window.png)

### Result of filter

The result will give

- **Owner domain** - the owned domain or subdomain
- **Shared with** - **gmail.com**
  - First share - the first time a file from the particular domain was shared with gmail.com
  - Last share - the last time a file from the particular domain was shared with gmail.com
- **No. of shared files** - number of files shared between the domain and gmail.com

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/2022-04-20-12_49_03-GAT-1.png)

In this case, **select your domain (owner) and Shared with (gmail.com)**

- **Click** on the **value** in No. of shared files (**36**)

This will lead you to **Drive > Files** where **action for removing the shares can be taken.**

### Remove the gmail.com shares

Select all the files from the result

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/2022-04-20-13_03_27-Window.png)

Click on the **File operations button > Remove permissions **

- Select specific files and remove their gmail.com shares only

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/2022-04-20-14_26_13-Window.png)

The **Remove permissions** button will open a new window where action can be taken.

- **External** - Click on the**External** tab (1)
- Click on **Remove only the following External Shares **button (2)
- In **Shares to remove** - enter ***@gmail.com**(3) (wildcard for when many users at the domain have been granted access)

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/External-shares-1.png)

- Any additional shares can be removed

Once ready, click on the **Remove permissions** button (4).

### Result

As a result of this, the **shares to gmail.com accounts**for the selected Files**will be removed.**

Navigate to **GAT+ > Configuration > Admin Log** > Permission removal/**Permission change**

Click on the "eye" icon under Additional information.

This **will show** you the **details** of the **change done**, and the **removed gmail.com accounts from the selected files.**

- **General** - will show details for the Remove permissions job
- **Changes preview** - will show the details for the files and the gmail.com users that were removed
- **Revert changes** - will revert and restore the removed permissions

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/04/2022-04-20-15_15_02-GAT.png)