---
title: GAT Flow’s Dynamic Groups
description: "## GAT Flow's Dynamic Groups As a [Google Workspace](https://workspace.google.com/intl/en_ie/) administrator, efficiently managing group memberships in a dynamic organizational environment is crucial. Dynamic Groups in [GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) offers an automated solution, adapting to changes based on criteria you set and ensuring…"
url: "https://gatlabs.com/knowledge/tech-tips/gat-flows-dynamic-groups/"
updated: "2026-07-02"
category: "Groups Auditing & Management"
tags:
  - GAT Flow
---

# GAT Flow’s Dynamic Groups

## GAT Flow's Dynamic Groups

As a [Google Workspace](https://workspace.google.com/intl/en_ie/) administrator, efficiently managing group memberships in a dynamic organizational environment is crucial.

Dynamic Groups in [GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) offers an automated solution, adapting to changes based on criteria you set and ensuring up-to-date group memberships.

Flow dynamic groups are the equivalent of [dynamic groups from Google,](https://knowledge.workspace.google.com/kb/how-to-create-a-dynamic-group-000009627) updating a minimum of once a day. Dynamic Groups in Flow would run **regardless** of the Google Workspace license that you have.

This is particularly helpful for organizations with multiple locations or frequent team changes.

[https://www.youtube.com/embed/NY6rkJ_l_TA?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1](https://www.youtube.com/embed/NY6rkJ_l_TA?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1)

**Flow Dynamic groups can serve various purposes:**

1. Managing email and distribution lists
2. Facilitating moderated groups and Collaborative Inboxes
3. Enforcing security group functionalities

In the **Google Admin console**, this feature is available in editions like Frontline Standard, Enterprise Standard and Enterprise Plus, Education Standard and Education Plus, Enterprise Essentials Plus, and Cloud Identity Premium.

**Flow Dynamic groups -**act the same as a normal Dynamic group from Google, with the difference that the Flow Dynamic groups management is available regardless of your Google plan.

## Simple Steps to Create Dynamic Groups in GAT Flow

Navigate to **GAT Flow > Domain (1) > Groups (2) > (+) New group (3)**

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_19_18-Downloads-File-Explorer.png)

Fill in the required details for the new group

- **General (1)** - fill in the general info for the group
  - Enter the email and domain for the group
  - Name - enter a name for the group
  - Description - enter a description for the group

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_27_14-.png)

### Conditions builder

     Define the conditions under which group members are added or removed. You can combine multiple conditions using AND/OR operators. The conditions are based on user attributes such as department, location, job title, etc. 

- **Flow dynamic group (1) -**click to navigate to Flow dynamic group and enable

**NOTE: Flow dynamic groups update a minimum of once a day.**

The system automatically **adds or removes group members based on a given list of conditions.**

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_31_07-.png)

- - Display a new window and **select the condition** for the Flow dynamic group.
  - Select any condition to trigger the automatic member management of the group
    - **Predefined conditions** are as follows, and more
      - Primary email
      - Org. Unit
      - Is suspended
      - Is archived
      - Is admin
      - Is manager
      - Is 2FA enabled
      - Is 2FA enforced
      - Is the mailbox set up
      - Relation - Type
      - Relatino - Value
      - Org. - Job title
      - Org. - Department
      - Org. - Employee type
      - Org. - Cost center
      - Org. - Name
      - Org. - Is primary
      - Phones - Type
      - Phone - Value
      - External ID - Type
      - External ID - Value
      - Location - Building ID
      - Location - Area
      - Location - Type
      - Location - Floor name
      - Location - Floor section
      - First name
      - Last name
      - Full name
    - **Custom attributes**
      - Any "custom attributes" that are added to the domain
  - You can **add a Rule** and/or add an** inner group**
  - **The show preview** button allows you to view the users' accounts that meet the criteria set up and that will be added as members of this Dynamic Group
  - "**!**" (exclamation mark) - allows adding the description of the group condition

NOTE: The "**Show preview" (4)** option also provides the number of members that will be added to the Dynamic Group after it is created based on previously defined conditions.

The list will show all users that will be added to the group, based on the condition selected

![NOTE: The "Show preview" (4) option also provides the number of members that will be added to the Dynamic Group after it is created based on previously defined conditions.](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_34_19-.png)

#### **Predefined members**

The group does not have any predefined members. Click one of the buttons below to define a member.

- **Always in group** - add a member who will always be in the group
- **Never in group** - add a member who will never be in the group

**Safety settings** - Define a safeguard that pauses automatic member updates when the number of changes exceeds your threshold. If this happens, processing is paused, and a notification is sent to the addresses you specify.

- **Percentage threshold** - pauses processing when the number of members to add/remove exceeds the selected percentage of the current group size.
- **Numeric threshold** - pauses processing when the number of members to add/remove exceeds the selected absolute value.

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_37_38-.png)

#### Example for Safety settings

Let's assume the group has 300 users. If the automation attempts to add/remove 151 users, the group processing will be paused.

  **Users to notify** - You can enter an email for users who will be notified about exceeding the threshold.

#### Additional settings to create a group

The Admin can add:

- **Aliases**
- **Members** - but as this will be a dynamic group, the group will be created as a Flow Dynamic Group. Members will be managed automatically and will appear when the group is saved
- **Group signatures**
- **Settings for the group**

### Result of the Creation of Flow Dynamic Groups

After setting the condition and predefined members, click on **'Create'** to finalize the Dynamic groups.

Consequently, the Dynamic group will be created and become visible in the **group audit** in Flow.

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-13_56_51-Greenshot.png)

**The system will fulfill the group condition and automatically add members.**

In the **Groups,** click on the **Pen icon**and go inside the group details.

Scroll down to **Members,** and you will see all the members added based on the condition used above.

## Convert the existing Google Group into a Flow-dynamic group

To convert an existing Google Group into a Flow Dynamic Group, follow these steps:

Navigate to **Domain > Groups > Edit group (pen icon) > Flow dynamic group**

Click on Enabled - to enable, and in the pop-up window, **convert to Flow dynamic group**

![Go to the Flow module (1). Navigate to Groups (2) and select the normal group (3) you want to convert. Click on the "pen" icon (3) to edit the group settings.  Look for the Flow dynamic group section and enable it by clicking on the checkmark (1). A warning message will appear. Carefully review it to ensure you understand the implications of enabling Flow Dynamic Groups. You're attempting to change the group to Flow Dynamic. This may impact current group members. Do you want to modify the existing group or create a copy of it? Convert to Flow dynamic group (2) By following these steps, you can seamlessly convert your existing Google Group into a Flow Dynamic Group, allowing for more dynamic and structured management of your groups.](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-14_18_22-.png)

This **will activate it,** then you can**choose the condition** and **proceed with the setup of the Dynamic group**

## Copy Group details to create a new Flow-dynamic group

This will allow you to copy the group and re-create it as a new one. Note: This action will not affect the original Group.

![](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-14_18_22-1-1.png)

Subsequently, it will open a new **'edit group'** window. Here, you can replace/edit the group email and all its details.

![Subsequently, it will open a new 'edit group' window. Here, you can replace/edit the group email and all its details.](https://gatlabs.com/knowledge/wp-content/uploads/2024/02/2026-07-02-14_28_42-.png)

As a Google admin using GAT Flow, you can create dynamic groups that adjust automatically, simplifying the management of members in organizations with multiple locations or frequently changing teams.

These dynamic groups are useful for handling email lists, facilitating moderated groups, and ensuring security functionalities.

#### Conclusion for Dynamic groups

- **Fail-Safe Security and Scale Control:** The inclusion of "Safety Settings" (percentage and numeric thresholds) acts as a critical insurance policy for admins. It prevents catastrophic, accidental mass exclusions or inclusions due to bulk HR updates by pausing the process and alerting the IT team before changes are committed.
- **Agility in Volatile Environments:** For organizations experiencing rapid scaling, high turnover, or complex restructuring across multiple physical sites, this feature ensures that distribution lists, Collaborative Inboxes, and security groups remain perfectly accurate with zero latency.
- **Flawless Migration & Backward Compatibility:** Admins aren't forced to build from scratch. The ability to seamlessly convert existing static Google Groups into dynamic ones, or clone group configurations without affecting live production environments, ensures risk-free deployment and immediate optimization.