--- title: How to Export and Backup Google Keep Data Using GAT Flow description: "### How to Export and Backup Google Keep Data Using GAT Flow [GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows  [Google Workspace Admins](https://workspace.google.com/) and/or [Delegated Auditors](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to perform single and/or mass processes. One of them is the availability to export Google Keep data and store it in…" url: "https://gatlabs.com/knowledge/tech-tips/how-to-export-and-backup-google-keep-data-using-gat-flow/" updated: "2026-05-28" category: "Users Audit & Management" tags: - GAT Flow --- # How to Export and Backup Google Keep Data Using GAT Flow ### How to Export and Backup Google Keep Data Using GAT Flow [GAT Flow](https://gatlabs.com/knowledge/tech-tips/flow-overview/) allows  [Google Workspace Admins](https://workspace.google.com/) and/or [Delegated Auditors](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to perform single and/or mass processes. One of them is the availability to export Google Keep data and store it in the dedicated Shared Drive folder. The [Security Officer](https://gatlabs.com/knowledge/tech-tips/what-is-a-security-officer/) must approve the workflow to complete the export, and they will have access to that given shared Drive folder by default. You can Export Google Keep data within a few simple steps outlined below. *Note: The action is only available during the **Modify** or **Offboarding** workflow. * ## Create workflow First, to create a workflow, navigate to **Flow > Create workflow**(1). Next, fill in the details as follows under the **Workflow type** tab (2): - Name – enter a name for the workflow, (e.g. 'Export Google Keep data') (3) - Type – select the type of workflow you want to use (**Modify or Offboarding**) (4) - Next – click to proceed (5) ![First, to create a workflow, navigate to Flow > Create workflow (1). Next, fill in the details as follows under the Workflow type tab (2): Name – enter a name for the workflow, (e.g. 'Export Google Keep data') (3) Type – select the type of workflow you want to use (Modify or Offboarding) (4) Next – click to proceed (5)](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-27-15_32_01-Settings.png) ## Select the users In the next step, **search for a user** (1). Select one user or multiple user accounts for which you want to back up their Google Keep data (2). Search and add the users via** Search for a user**, group, org. unit, or classroom or import them. The users' accounts will appear in the list below (3) ![In the next step, search for a user (1). Select one user or multiple user accounts for which you want to back up their Google Keep data (2). Search and add the users via Search for a user, group, org. unit, or classroom or import them. The users' accounts will appear in the list below (3)](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-27-15_33_37-Settings.png) Once users’ emails are selected, click on **Proceed to Actions**(4). ## Chose actions Under the **Choose Actions** section (1), click on the **(+) button** and search for the action (2). ![](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-27-15_36_23-Settings.png) You will see all the options available, search and select the below **Migrate Google Keep** action: ![](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-28-11_42_12-Settings.png) The selected action appears in the workflow (1). When ready, **Send approval request**(2). ![](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-28-11_51_51-Settings.png) Once **confirmed**, the request is now sent to the [Security Officer](https://gatlabs.com/knowledge/tech-tips/what-is-a-security-officer/) for verification, and once approved the job will run. **NOTE: This action will migrate Google Keep notes to a shared drive ("GatLabs Google Keep migration [current year]"). All [Security Officers](https://gatlabs.com/knowledge/tech-tips/what-is-a-security-officer/) will have access to this shared drive.** ## Security Officer verification The [Security Officer](https://gatlabs.com/knowledge/tech-tips/what-is-a-security-officer/) has to approve the request. They will receive an email that will lead them to the approval page in GAT Flow. ![](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/2026-05-28-12_03_02-Settings.png) They can review the request by clicking on the link from the email that brings them to the GAT Flow Approval tab in GAT Flow. ## Results When the action is triggered, the Google Keep notes of given users selected in the workflow are migrated to each individual Shared Drive folder under the root folder titled **"GatLabs Google Keep migration [current year]")**. This Shared Drive folder is accessible to each of the [Security Officers](https://gatlabs.com/knowledge/tech-tips/what-is-a-security-officer/) in the domain. ![Google Keep Migration ](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/Keep-export-7.png) ![Google Keep Migration ](https://gatlabs.com/knowledge/wp-content/uploads/2024/01/Keep-export-9.png)