---
title: How to Schedule Reports for Top Email Senders and Receivers
description: "## How to Schedule Reports for Top Email Senders and Receivers This post will show you how GAT+ can generate a report of all email activity for each user. The report can be scheduled daily, weekly, or monthly and will…"
url: "https://gatlabs.com/knowledge/tech-tips/how-to-schedule-reports-for-top-email-senders-and-receivers/"
updated: "2026-10-13"
category: "Email Audit & Management"
---

# How to Schedule Reports for Top Email Senders and Receivers

## How to Schedule Reports for Top Email Senders and Receivers

This post will show you how GAT+ can generate a report of all email activity for each user.

The report can be scheduled daily, weekly, or monthly and will be generated in the form of a spreadsheet that can be sorted by the desired column.

The report will cover both internal and external emails.

### Find emails statistics

Navigate to **Email > Statistics** 

From the sub-menu, select **Users overall **

Select the **Time range** (4) you want to see. Filter by a specific time frame as you wish.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/2026-09-16-16_07_45-.png)

This will be overall stats for all users of the domain and the number of emails sent to "internal/external or received" and "from internal/external", etc.

### Export data

This data can be easily **exported into CSV or a Google spreadsheet**, where simply **filtered by** the top user: "**sent to internal, sent to external, received from internal, or received from external etc.**

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/2026-09-16-16_13_19-Greenshot.png)

Additionally, of course, different filters can be applied.

The data exported will include the data.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/2026-09-16-18_34_36-Greenshot.png)

### Scheduled report

Apply a filter and set it up as a scheduled report. 

> **IMPORTANT:** Scheduled reports run with the date range ignored. The date range picked above the grid applies to the grid and to '(date range applied)' exports only. A scheduled report uses just the filter rules; add a date rule to bound it.

- Select **Scheduled - **extra options will be displayed
- Select **Occurrence** - pick a time when you want the report to run 
- Select**Enabled -** enable the report 
- Select any additional actions on the report
- **Apply & Schedule** - click to schedule the report 

![Scheduled report

Apply a filter and set it up as a scheduled report.

Select Scheduled - extra options will be displayed
Select Occurrence - pick a time when you want the report to run 
Select Enabled - enable the report 
Select any additional actions on the report
Apply & Schedule - click to schedule the report ](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/2026-09-16-16_27_43-Downloads-File-Explorer.png)

 

 

 

The occurrence has a few options.

- Once now
- Daily
- Weekly
- Monthly
- Custom

As the **scheduled report date range is ingested**, you **can pick the data here for the report**

### Result

 

As y

 

### Top emails - by Email Content Search

There is also another way to find Top Email sender and receivers.

 

In ***Email audit -***select ‘***Email Content search***’, (this is a real-time Gmail search). In this example, we are searching for all emails in our domain ***“/” including sub-OUs.***

 

We search for emails ‘newer_than:2d’ - Admin can use any other search parameter (examples from the same line ‘small arrow on the right-hand side’)

 

 

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/emailcontent.png)

Select ‘***Search emails***’ this will start a search. When the result is displayed simply **click** on the “***Sender/Receiver***” tab from the top bar.

 

Here an Admin can sort each of the fields. See **top Internal and External Email senders and receivers** on your domain. Each of the tables can be exported into a spreadsheet.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/sendrecievexp.png)

 

 

This is very useful if, for example, your managers want a list of all emails sent and received by your users in a certain period of time. To see who received and sent what amount of emails.