---
title: How to set up Google Drive alerts for G Suite users
description: "### Introduction GAT+ allows Google Workspace admins to create **Alerts**for Drive usage. - Alert on Drive when **X** **number of files are downloaded**( in a 24-hour period ). - **Alert on a number of files shared out** (outside your domain)…"
url: "https://gatlabs.com/knowledge/tech-tips/how-to-set-up-google-drive-alerts-for-g-suite-users/"
updated: "2025-05-27"
category: "Drive Audit & Management"
tags:
  - GAT+
---

# How to set up Google Drive alerts for G Suite users

### Introduction

GAT+ allows Google Workspace admins to create **Alerts**for Drive usage.

- Alert on Drive when **X** **number of files are downloaded**( in a 24-hour period ).
- **Alert on a number of files shared out** (outside your domain) in a 24-hour period of time.

Alert if the **regex matches** a newly "shared out" file (Google type only).

Open GAT+, navigate to**Alert rules** under the **Configuration **tab.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/2025-04-18-11_27_36-Edit-Docs-How-to-set-up-Google-Drive-alerts-for-G-Suite-users-‹-GAT-Knowledge-.png)

### Creating an Alert Rule within GAT+

Click on the **+ **sign and a new window will be displayed, fill in the details, and click on the **Save**.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/Downloaded-alert-642x1024.png)

Set up a **Name**for the rule. Set the checkmark to **Enabled.**Set the **Type **to Drive.

Choose the **Scope** of who will be affected by this alert rule

- It can be a User, Group, or Org unit

Pick and select the **Recipient,**this can be a user or group email.

The actual rules on which an alert will be generated are:

- Alert on the number of **files downloaded** (files in a 24 hour period)
  - **Search for an application that should be excluded from the alert** - Downloads counted by this alert don't have to come from an active user. Files downloaded by third-party applications will be counted too.  This option won't stop the 3rd party apps from downloading files, but it allows you to exclude apps from the alert rule to give a better view of what the actual user has downloaded.
- Alert on the number of **files shared out **(files in a 24 hour period)

An additional rule can be added as an alert if the regex matches a newly "shared out" file (Google types only). Click on **Save **to activate the rule.

### Viewing Created Rules

When the rule** **is created, it can be found in the **Alert Rules**under the **Configuration.**An admin can quickly see the name of the rule, the type of the rule if it is enabled, what scope, and the recipients.

Under the **Summary** tab, an admin can see exactly the options enabled for this rule.

Under the **Actions **tab, the rule can be viewed (**eye icon), **it can be **edited **from the **pen **icon or deleted from the **x **button.

![](https://gatlabs.com/wp-content/uploads/2020/02/screenshot-gs.generalaudittool.com-2020.02.12-11_30_45.png)

### Alert Triggered - Violation Occurred

When the rule is triggered, an email will be sent to the recipient with the rule name, the violations, and the list of files that triggered the alert.

![](https://gatlabs.com/wp-content/uploads/2020/02/screenshot-gatlabs.com-2020.04.20-13_53_20.png)