---
title: Set an alert for shared out Drive files by any given user
description: "This simple post explains how to set up an alert for a report triggered whenever any specified user shares **Drive** files externally. ### Setting up Alert for shared out report To set up the alerts, navigate to **GAT+ > Configuration…"
url: "https://gatlabs.com/knowledge/tech-tips/set-an-alert-report-for-shared-out-drive-files-by-any-given-user/"
updated: "2025-06-30"
category: "Drive Audit & Management"
tags:
  - GAT+
---

# Set an alert for shared out Drive files by any given user

This simple post explains how to set up an alert for a report triggered whenever any specified user shares **Drive** files externally.

### Setting up Alert for shared out report

To set up the alerts, navigate to **GAT+ > Configuration > Alert Rules**

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/GAT.png)

Click on **the + sign** and fill in the data for the alert

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/12/Alert-rule-with-regex-1024x940.png)

- Add a **Name** for the rule
- ***Enabled** = *tick
- Select ***Type***= Drive
- ***Scope***= User
- ***Recipients***=email recipients of the alert, this can be a user or group email.
- Select ***custom***for the***Alert if the regex matches a newly shared out file*** and name the rule in this case "Shared out alert"
- Input the regex pattern **\[\\s\\S\]\***
- You can choose to ***N**otify user***and/or ***Remove shares***.
- ***Save***the alert - will activate the alert to trigger whenever any file is shared out for specified users.

The rule can be ***viewed***, ***edited***, or ***deleted***by selecting the icons shown below.

### ![](https://gatlabs.com/wp-content/uploads/2021/06/AlertSharedoutREgex_main_Jun2021.png)**Result**

The recipients selected in the rule will receive an email report on any shared out files.

![](https://gatlabs.com/wp-content/uploads/2021/06/AlertSharedoutREgex_Result_Jun2021.png)