---
title: Set Google Licence Assignment
description: "### Overview GAT Flow is a User management tool. It allows admins to Change Google license assignments for different Google products. - **Google Workspace** - **Google Workspace for Education** - **Google Workspace for Education: Teaching and Learning** - **Google Drive…"
url: "https://gatlabs.com/knowledge/tech-tips/set-google-licence-assignment/"
updated: "2026-05-15"
category: "Users Audit & Management / On-boarding, Off-boarding & Modifying"
tags:
  - GAT Flow
---

# Set Google Licence Assignment

### Overview

GAT Flow is a User management tool. It allows admins to Change Google license assignments for different Google products.

- **Google Workspace**
- **Google Workspace for Education**
- **Google Workspace for Education: Teaching and Learning**
- **Google Drive storage**
- **Google Vault**
- **Cloud Identity**
- **Cloud Identity Premium**
- **Google Voice**
- **Google Workspace for Archived User**
- **Google Gemini**

The actions to**add** or **remove** the licenses for all the above can be easily done with **GAT Flow.**

## Launch GAT Flow

In GAT+ from the menu on the left, click the GAT+ icon and then **Flow.**

![Launch GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-gs.generalaudittool.com-2021.11.05-14_40_30.png)

### Create workflow

First, navigate to **Flow > Create workflow **(1).

### Workflow type

In the **Workflow** fill in the details. You can set it up also as an** Event workflow **or** Recurring workflow.**

- **Name** – enter the name of the workflow (2)
- **Description** – enter a description for the workflow (optional)
- **Type** – select what workflow type you would like to run
  - **Modify** – modify existing users (3)
- **Include suspended users** – enable or disable to allow you to select users who are currently suspended:
  - If enabled – you will be able to select even users who are suspended
  - If disabled – you will be able to select only users who are active
- **Run immediately after approval** – provides an option to schedule the workflow to run in a selected future time (optional)

Later click **Next** (4) to proceed.

![Creating a workflow in GAT Flow](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-12_03_55.png)

### Search for a user

Select the users for whom you would like to run the workflow on (1). You can select a user, group of users, or org. unit of users (2), and even use the Import users option.

After selecting the users, click on the **Next** button (3).

![Adding users to run a workflow on](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-12_18_19-.png)

### Actions

In the **Choose actions** click on the **(+) button **(1) and then click the **Add action** button (2)

![Adding actions to a GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2024/08/2026-03-13-19_40_21.png)

Select the action **Change google license assignment**under the devices section from the displayed list.

![Selecting the 'Change google license assignment' action in a GAT Flow workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-12_34_00.png)

Once the action is selected, an action node will appear in the workflow. Double click the action node (2) and the **Type** of the action, **Product** name, and **Sku** can be specified.

![Configuring the settings for the 'Change google license assignment' action in a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-13_15_02.png)

![Configuring the settings for the 'Change google license assignment' action in a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-13_18_34.png)

Fill in the details:

- **Type** - Select to **Add** or **Remove**
- **Product** - Select any of the products you need
  - **Google Workspace**
  - **Google Workspace for Education**
  - **Google Workspace for Education: Teaching and Learning**
  - **Google Drive storage**
  - **Google Vault**
  - **Cloud Identity**
  - **Cloud Identity Premium**
  - **Google Voice**
  - **Google Workspace for Archived User**
  - **Google Gemini**
- **SKU**( Stock Keeping Unit) - For each of the products, select the SKU option you need

For example:

- Product: **Google Gemini**
- SKU:
  - Gemini Business
  - Gemini Enterprise
  - AI Security
  - AI Meetings and Messaging

> Note: Additional information for each **Product and SKU** can be [found here ](https://developers.google.com/admin-sdk/licensing/v1/how-tos/products)

When ready click on **Send approval request** - under the menu on the left

The workflow will be submitted for approval.

![GAT Workflow results](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/2026-05-15-13_35_07.png)

The workflow can be reviewed or edited if needed, once clicking the ‘page’ on the right-hand side.

### Security officer

The Security officer will receive an email notification for approval.

![Security officer approval request email](https://gatlabs.com/wp-content/uploads/2020/10/screenshot-mail.google.com-2020.10.14-16_45_17.png)

### Result

When the workflow is approved, the action of **Adding** or **Removing** any of the **Licenses** for any of the **products** will take an effect.

- A license for Google Workspace can be added or removed.
- A license for Google Workspace for Education can be added or removed.
- A license for Google Workspace for Education: Teaching and Learning can be added or removed.
- A license for Google Drive storage can be added or removed.
- A license for Google Vault can be added or removed.
- A license for Cloud Identity can be added or removed.
- A license for Google Identity Premium can be added or removed.
- A license for Google Voice can be added or removed.
- A license for Google Workspace for Archived User can be added or removed.
- A license for Google Gemini can be added or removed.

> **Note:** If there is **no** **license** **available**, there will be appropriate message.
>
>
>
> In **Workflow** - click on the "page" icon for additional logs and information.