--- title: Set Preferred Language In Google Workspace Via Conditional Flow description: "GAT Flow is a user management tool that allows Google Admins to use automated workflows to onboard, offboard, and modify their domain data. We've introduced a **new action** that **allows you to set preferred language** for any user, group, or…" url: "https://gatlabs.com/knowledge/tech-tips/set-preferred-language-via-conditional-flow/" updated: "2023-08-01" category: "Users Audit & Management" tags: - GAT Flow --- # Set Preferred Language In Google Workspace Via Conditional Flow GAT Flow is a user management tool that allows Google Admins to use automated workflows to onboard, offboard, and modify their domain data. We've introduced a **new action** that **allows you to set preferred language** for any user, group, or OU via automation. ## Set preferred language For **Onboarding** and **Modify** we have an option to Set the User's preferred language. This can be done by creating a **Simple workflow, Event workflow, or Recurring workflow ** Navigate to **Flow > Create workflow (1)** In the "**Workflow type**"**(2)** fill in the necessary details - **Name (3)** - enter a name for the workflow - **Description** - enter a description for the workflow (optional) - **Type** - select **Modify (4)** - to modify existing users (action can be also done for Onboarding) - **Conditional flow** **(5)** - enables the use of Conditional workflows - **Next** **(6)** - click to proceed ![Steps to set up the language workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-13_50_38-GAT-Flow.png) In the **Search for a user (1)** window, fill in the details. Pick the users who will be affected by this workflow Individual user, group of users, or org. unit of users. **(2)** ![Search user, groups, and departments](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-13_59_59-GAT-Flow.png) Click on **proceed to actions (3)** ## Conditional workflow In **Choose actions (1)** pick what actions to be taken. - Add condition - click on the**Add condition (2)** button on the right side ![Choose actions ](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_04_07-GAT-Flow.png) Select the condition - **Department (1) equal** "Sales team - France" **(2)** (pick the department you want to use) - **Sales team - France** - is an example in this case ![Create a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_06_29-GAT-Flow.png) For this conditional workflow - **enter actions** for **Department equal** = **Yes** and **Department equal** = **No** ### **Add action in case of No** Add an action in the case of Department equal = No **(1)** ![Creating a workflow with condition no](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_09_49-GAT-Flow.png) **Click** and a **new window** with all the actions available will be displayed. Search for "language" **(1)** and select the option **Set user's preferred language (2)** ![Selecting language](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_12_21-GAT-Flow.png) It will be added as an option - "**Set user's preferred language**". **Click** on the **Edit** button and **select the preferred language**. ![Select preferred language for users](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_14_56-GAT-Flow.png) In this case, **if the Department is NOT France - select the preferred language to English (US).** - **Select language = English (us) **(or any other required) Click on the "**x**" button or outside the pop-up window to exit, and the language will be saved automatically. Click on the "**End graph here**" **(1)** button. ![Ending the workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_17_23-GAT-Flow.png) Now for the Department equal "Sales team - France" is YES take the same action. ### Add action in case of YES Add an action in the case of Department equal = Yes **(1)** ![Creating new flow with action yes](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_19_38-GAT-Flow.png) **Click** and a **new window** with all the actions available will be displayed. Search for "language" **(1)**  and select the option **Set user's preferred language (2).** ![Selecting and assigning language](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_12_21-GAT-Flow.png) It will be added as an option - "**Set user's preferred language**". **Click** on the **Edit** button and **select the preferred language**. ![Setting users preferred language](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_20_59-GAT-Flow.png) In this case, **if the Department is NOT France - select the preferred language to French (fr).** - **Select language = French (fr)** Click on the "**x**" button or outside the pop-up window to exit, and the language will be saved automatically. Click on the "**End graph here**" **(1)** button. ![Ending the graph](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_25_23-GAT-Flow.png) When ready with all the actions and the Conditional workflow is Finished - click on **Send approval request (1).** ![Send approval request](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_26_57-GAT-Flow.png) Optionally Admins can have **pre-approval** where no approval will be required. You can **[check here](https://gatlabs.com/knowledge/tech-tips/how-to-set-up-preapproval-acces-for-flow/)** for more info on how it can be enabled. ## Security officer approval The Security officer will receive the approval email. When the request is approved it will be set to run. ## Summary When the workflow has run the actions set in the workflow will take into effect. Details can be seen in the **Flow > Workflow (1)** ![Result of the workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_31_49-GAT-Flow.png) The **preferred language will be changed based on the Conditional workflow** If the **Users - Department is equal to "Sales team - France". ** The **preferred language setup in the User account > Personal info (1) will be set to French (3)** ![Changed language in Google account profile info screen](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_34_21-Personal-info.png) If the **Users - Department is NOT equal to "Sales team - France". ** The **preferred language setup in the User account > Personal info (1) will be set to English (3)** ![Changed language in Google account profile info screen](https://gatlabs.com/knowledge/wp-content/uploads/2022/08/2022-08-19-14_36_41-Personal-info.png) #### Related **Posts** - [Conditional workflows](https://gatlabs.com/knowledge/tech-tips/conditional-workflows/) - [Remove all files and folders shared with a user](https://gatlabs.com/knowledge/tech-tips/remove-all-files-and-folders-shared-to-a-user/) - [Revoke all apps for Google workspace user](https://gatlabs.com/knowledge/tech-tips/gat-flow-revoke-all-apps-for-google-workspace-user/)