---
title: Set Up an Existing User’s Details in GAT Flow
description: "## Set Up an Existing User's Details in GAT Flow **GAT Flow** allows a [Google Workspace Admin](https://workspace.google.com/) or [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to set up an existing user's details via a simple workflow. You can set up a user's Job title, cost…"
url: "https://gatlabs.com/knowledge/tech-tips/set-up-an-existing-users-details-in-gat-flow/"
updated: "2026-06-11"
category: "Users Audit & Management"
tags:
  - GAT Flow
---

# Set Up an Existing User’s Details in GAT Flow

## Set Up an Existing User's Details in GAT Flow

**GAT Flow** allows a [Google Workspace Admin](https://workspace.google.com/) or [Delegated Auditor](https://gatlabs.com/knowledge/tech-tips/gat-flow-delegated-auditor/) to set up an existing user's details via a simple workflow.

You can set up a user's Job title, cost center, department, and employee type at once, and many more when selecting the action: **Change user employee information**.

You can set the details below individually or at once in a single workflow:

- **First Name**
- **Last Name**
- **Display Name**
- **Organization name**
- **Job title**
- **Cost center**
- **Department**
- **Employee type**
- **Employee ID**
- **Building ID**
- **Area**
- **Building ID**
- **Floor name**
- **Floor section**

## Step 1.

First, to create a workflow, navigate to **Flow (1)> Create workflow**.

Next, fill in the details under the **Workflow type** section **(3)**:

- **Name (2)**- enter a name for the workflow
- **Type** - select the type of workflow you want to use (**Modify** in this example) **(3)**
- **Next (4)** - click to proceed

![First, to create a workflow, navigate to Flow (1)> Create workflow (2).

Next, fill in the details under the Workflow type section (3):

Name (4)- enter a name for the workflow
Type - select the type of workflow you want to use (Modify in this example) (5)
Next (6) - click to proceed](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_19_00-Downloads-File-Explorer.png)

## Step 2.

In the next step, **search for a user**. Select a single user or multiple users' accounts where the actions will be applied.

Search and add the users via**Search** **for a** user, group, org. unit, or classroom, or import users **(1)**. Once selected, the list of users will be displayed **(2)**.

![In the next step, search for a user (1). Select a single user or multiple users' accounts where the actions will be applied. Search and add the users via Search for a user, group, org. unit, or classroom or import users (2). Once selected, the list of users will be displayed (3).](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_20_55-Settings.png)

Once users are selected, click on **Next (3)** to proceed to the next step.

## Step 3.

Then, to **choose actions (1)**, click on the **(+) button (2)** and search for the action.

![Then, to choose actions (1), click on the (+) button (2) and search for the action.](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_23_02-Greenshot.png)

You will see all the options available, search**(1)** and select **(2)** the below action - "***Change user's employee information***":

![You will see all the options available, search (1) and select (2) the below action - "Change user's employee information":](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_24_05-.png)

Once the "***Change user's employee information***" is selected, **double-click to open it.**

To change one of the values, select the checkbox and enter the value (you can clear it by sending a blank).

This action allows you to change the user's employee info for all users you selected.

Use template variables

- Predefined users - available variables and tags
- Custom attribute - select custom attributes

![To change one of the values, select the checkbox and enter the value (you can clear it by sending a blank).

This action allows you to change the user's employee info for all users you selected.

Use template variables

Predefined users - available variables and tags
Custom attribute - select custom attributes ](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_26_59-.png)

After filling in the details, click on the **Send approval request**.

A new message will be displayed to confirm whether you are ready to send the workflow for approval. Click on "***Yes***" to proceed. The notification is now sent to the Security Officer requesting verification of the workflow.

**Note:** This action has ***Predefined variables*** that can be used to seamlessly perform bulk updates across multiple accounts.

## Step 4.

Last, after sending, the Security Officer has to approve the request. They will receive an email that will lead them to the approval page.

*Note: If the [pre-approval](https://gatlabs.com/knowledge/tech-tips/how-to-set-up-preapproval-acces-for-flow/) option is enabled for the workflow requester, an email is not sent to the Security Officer. The workflow creator can confirm the preapproval option to run the workflow right away. *

## Result

As a result of the workflow, the updated information is applied to the users' accounts.

The results will be displayed, and each piece of information will be shown in the Workflow details.

![](https://gatlabs.com/knowledge/wp-content/uploads/2023/04/2026-06-11-16_42_31-Downloads-File-Explorer.png)

## Related Posts

- [Remove Users and Groups from the User's Calendar with GAT Flow](https://gatlabs.com/knowledge/tech-tips/remove-users-and-groups-from-user-calendar/)
- [Export Addresses that Sent an Email to Another User with GAT Flow](https://gatlabs.com/knowledge/tech-tips/export-addresses-that-sent-an-email-to-another-user-with-gat-flow/)
- [Remove User Email Filters for Several Users in Bulk via GAT Flow](https://gatlabs.com/knowledge/tech-tips/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow/)