---
title: Setting up Gmail Labels in Bulk with GAT Flow
description: "[GAT Flow](https://gatlabs.com/products/gat-flow/) is a user management tool for [Google Workspace](https://workspace.google.com/) domains. The admins can set up and make multiple automated actions for the users of the domain. The tool allows admins to create and add Gmail labels in bulk to…"
url: "https://gatlabs.com/knowledge/tech-tips/setting-up-gmail-labels-in-bulk-with-gat-flow/"
updated: "2026-06-17"
category: "Email Audit & Management"
tags:
  - GAT Flow
---

# Setting up Gmail Labels in Bulk with GAT Flow

[GAT Flow](https://gatlabs.com/products/gat-flow/) is a user management tool for [Google Workspace](https://workspace.google.com/) domains. The admins can set up and make multiple automated actions for the users of the domain. The tool allows admins to create and add Gmail labels in bulk to many users automatically.

## Create workflow

First, navigate to **Flow > Create workflow**(1).

### Workflow type

In **Workflow type**fill in the details for the workflow. You can set it up also as an**Event workflow**or**Recurring workflow.**

- - **Name** - enter a name of the workflow (2)
  - **Description** - enter a description for the workflow (optional)
  - **Type** - select what workflow type you would like to run
    - **Modify** - modify existing users (3)
  - **Include suspended users** - enable or disable to allow you to select users who are currently suspended:
    - If enabled - you will be able to select even users who are suspended
    - If disabled - you will be able to select only users who are active
  - **Run immediately after approval** - provides an option to schedule the workflow to run in a selected future time (optional)

Later click **Next** (4) to proceed.

![Setting workflow type](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_07_41.png)

### Search for a user

Select the users for whom you would like to create Gmail labels (1). You can select a user, group of users, or org. unit of users (2).

***Note:** This action will**work even if you select Suspended users.***

After selecting the users, click on **Next** button (3).

![Selecting users to run the workflow on](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_09_06.png)

### Choose action: Create Gmail label

In the **Choose actions** click on the **(+) button **(1) and then click the **Add action** button (2)

![Adding an action to a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_11_31.png)

Afterwards, search and add the action **Email > Create Gmail label.**

![Adding the 'Create Gmail label' action to a workflow](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_13_14.png)

Then fill in the details for the **Create Gmail label**(1) action by double clicking the action node.

- **Labels** - enter the labels you want to create; you can add multiple Gmail labels in bulk
- **Label list visibility** - pick the visibility of the labels:
  - Show the label in the label list
  - Show the label if there are any unread messages with that label
  - Do not show the label in the label list
- **Message list ****visibility** - show messages list:
  - Show the label in the message list
  - Do not show the label in the message list
- **Label preview**
  - Text color
  - Background color

When the options are ready, click on the **Send approval request** button (2).

![Configuring the settings for the action 'Create Gmail label'](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_18_43.png)

*Note: If there is [pre-approval enabled](https://gatlabs.com/knowledge/tech-tips/how-to-set-up-preapproval-acces-for-flow/) the workflow will be set to run right away.*

As the next step, Security Officer has to approve the request. After that the workflow will be set to run.

## Result

When the workflow has been completed the Gmail labels will be added to the selected accounts.

The result in GAT Flow can be seen under **Workflow**(1) **> Page icon**where you find more details (3).

![Workflow results](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_25_05.png)

Finally, the result for the end-users will be in their **Gmail > Labels.**

![Gmail labels](https://gatlabs.com/knowledge/wp-content/uploads/2022/11/2026-06-17-13_26_45.png)

 

## Related Posts

- [Actions Available when Modifying Users](https://gatlabs.com/knowledge/tech-tips/actions-available-when-modifying-users/)
- [Modify Gmail Signature to Google Workspace Users in Bulk](https://gatlabs.com/knowledge/tech-tips/gat-flow-modify-email-signature-to-google-workspace-users-in-bulk/)
- [Remove User Email Filters for Several Users in Bulk via GAT Flow](https://gatlabs.com/knowledge/tech-tips/remove-user-email-filters-for-several-users-in-bulk-via-gat-flow/)