---
title: Shared Drive Membership Management
description: "## Add, remove and replace Google Shared Drive permissions Using the GAT Unlock functionality features within the GAT+ tool. A Google Workspace Super Admin or Delegated Auditor can manage the membership of Shared Drives across the entire organization. There's no…"
url: "https://gatlabs.com/knowledge/tech-tips/shared-drive-membership-management/"
updated: "2024-08-02"
category: "Drive Audit & Management"
tags:
  - GAT Unlock
---

# Shared Drive Membership Management

## Add, remove and replace Google Shared Drive permissions

Using the GAT Unlock functionality features within the GAT+ tool. A Google Workspace Super Admin or Delegated Auditor can manage the membership of Shared Drives across the entire organization.

There's no longer a need for a Workspace Super Admin or Delegated Auditor to be added to all or some of the Shared Drives from within drive.google.com. GAT+ will index and display all Shared Drive across the Workspace domain.

[https://www.youtube.com/embed/RN44lnyk0LY?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1](https://www.youtube.com/embed/RN44lnyk0LY?feature=oembed&color=red&rel=0&controls=1&start=&end=&fs=0&iv_load_policy=0&autoplay=0&mute=0&modestbranding=0&cc_load_policy=1&playsinline=1)

**Note:** Adding a Manager/Content Manager to a **file** within Shared Drive is **prohibited**. You can only add it to the root Shared Drive folder.

You can use the GAT Unlock File Management feature within the GAT+ Drive audit to add Editors/Viewers or Commenters to files within Shared Drive. These individuals are called Guests of Shared Drive. They have less oversight than members.

### Reviewing Shared Drives

Open GAT+ and click on the **Drive audit** section from the menu on the left. Click on the **Shared Drives** tab from the top menu.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.24-12_59_31-1024x499.png)

Apply a search filter and find the Shared Drive you need.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-gs.generalaudittool.com-2021.11.08-23_25_47.png)

To **Add**,** Remove, **or** Replace** users (permissions) from the Shared Drive.

Click on the **checkmark** beside the Title then on the** Shared Drive operations** button.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_27_21-1024x330.png)

Two options will be available on the menu.

- Members Access Management – setting up access permissions to the Shared Drives
- Settings Management – changing the Shared Drive settings

### Taking action on a Shared Drive

Within the **Members Access Management** menu, you will see many action tabs.

#### Add option

In the **Add** tab enter the email of the users to be added, and enter each email address separated by a comma.

- Add as Contributor
- Add as Viewer
- Add as Commenters
- Add as Managers
- Add as Content Managers
- Remove other permission

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_31_32-1024x579.png)

Clicking the **Next **button will bring you to the next tab.

#### Remove option

In the **Remove** tab, you can enter the email of the users to be removed, and enter each email address separated by a comma.

- Remove as Contributor
- Remove as Viewer
- Remove as Commenters
- Remove as Managers
- Remove as Content Managers
- Remove all external contributors
- Remove all external viewers
- Remove all external commenters

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_36_27-1024x618.png)

#### Replace option

In the **Replace** tab enter the email of the users who you want to be replaced. One user can be replaced by another with a different set of permissions.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_40_02-1024x566.png)

In the **Summary** tab, you can see all the changes that will occur once approved by a Security Officer(s).

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_42_22-1024x620.png)

Clicking on the **Send Request **button will send all Security officers (s) an email requesting approval.

### Approval Needed

The **File Management request** will be sent to all listed **Security Officers**.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-mail.google.com-2020.12.29-14_45_35.png)

### Result

When the File Management request is approved the change will occur.

The result can be seen in the **Admin log** tab on the left side menu.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-14_51_10-1024x707.png)

**Note:** It might take a scan for this change to be reflected and shown in the GAT+ console.

![](https://gatlabs.com/knowledge/wp-content/uploads/2021/11/screenshot-uk.generalaudittool.com-2020.12.29-15_01_40-1024x396.png)

### Configuring the Shared Drive settings

### Settings management

First select the checkbox beside at least one shared drive, and click the 'Drive operations' menu and select 'Settings management'.

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/Screenshot-2024-08-02-12.56.37-1-300x112.png)

This section allows you to change Shared drive**s****haring settings** to:

- **Admin privileges required for Sharing**( Yes  / No )
- **Sharing only inside the domain** ( Yes  / No )
- **Sharing only with drive members** ( Yes / No )
- **Only contributors can download, copy and print** ( Yes / No  )
- **Sharing folders requires 'Manager' permission** ( Yes / No  )

![](https://gatlabs.com/knowledge/wp-content/uploads/2022/03/Screenshot-2024-08-02-12.51.19-1-300x112.png)

Click on **Apply **and the changes will take effect.

**Sharing settings** for **Shared drive** will be changed according to the selected options.