{"id":10238,"date":"2024-05-24T16:03:16","date_gmt":"2024-05-24T15:03:16","guid":{"rendered":"https:\/\/gatlabs.com\/knowledge\/?post_type=docs&p=10238"},"modified":"2024-05-27T10:42:32","modified_gmt":"2024-05-27T09:42:32","password":"","slug":"how-to-transfer-ownership-of-google-drive-files-and-grant-read-only-access-using-gat-and-unlock","status":"publish","type":"docs","link":"https:\/\/gatlabs.com\/knowledge\/tech-tips\/how-to-transfer-ownership-of-google-drive-files-and-grant-read-only-access-using-gat-and-unlock\/","title":{"rendered":"How to Transfer Ownership of Google Drive Files and Grant ‘Read-Only’ Access Using GAT+ and Unlock"},"content":{"rendered":"
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Are you looking to transfer ownership of Google Drive files while ensuring the previous owner retains ‘read-only’ access?<\/strong><\/p>\n

GAT+<\/strong><\/a> and its File management<\/strong> feature allow a domain administrator to request the change of the Google Drive<\/a> files\/folders.<\/div>\n
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File management allows changing the ownership of the files\/folders and adding, replacing, or removing permissions: Contributors, Viewers, and Commenters.<\/p>\n

Here are the instructions on how to change the ownership of the Drive File and assign the old owner the Viewer<\/em><\/strong> permissions (aka ‘read-only permission).<\/p>\n<\/div>\n

By default, the old owner receives Contributor<\/em><\/strong> rights, but the following steps will walk you through how to walk around it and assign Viewer \/ Reader<\/strong><\/em> rights only.<\/p>\n

Move the file to the new owner and deny the old owner Contributor rights<\/h2>\n

First, find and select the Drive file whose owner you want to change. Utilize the filtering options to identify the file quickly.<\/p>\n

Next, select the file in question (1) and navigate to File Operations button (2).<\/p>\n

\"Transfer<\/p>\n

NOTE:<\/strong> If applicable, select ALL records to be able to perform a bulk action:<\/p>\n

\"Transfer<\/p>\n

Select the File management<\/strong> option to be able to make significant changes to this file:<\/div>\n
\"GAT<\/div>\n

The File management window will be displayed.<\/p>\n

To transfer the ownership to the new owner, select the ‘Move file<\/em><\/strong>‘ option AND deny the default access of the old owner as a Contributor of the file in question by selecting the ‘Deny access for old owner<\/strong><\/em>‘ option:<\/p>\n<\/div>\n

\"GAT<\/div>\n

Add the old owner as a Viewer\/ Reader – read-only access<\/h2>\n

\"Transfer<\/p>\n

Confirm the changes and send them to the Security Officer for approval<\/h2>\n

This step allows checking the changes to make sure there are no unwanted requests, confirming the process, and sending the request to the Security Officer for approval:<\/p>\n

\"Transfer<\/p>\n

Security Officer approval<\/h2>\n

As part of the GAT Unlock<\/strong><\/a> functionality, that has to be enabled to allow changing the Drive files ownership, the Security Officer<\/strong><\/a>‘s verification is required for security reasons.<\/p>\n

Security Officers receive an email notifying them of such a request. Their consent is necessary to complete the task.<\/p>\n

\"Security<\/p>\n

Results<\/h2>\n

Results after the Security Officer’s approval and the completion\u00a0of the task:<\/p>\n

\"\"<\/p>\n

The old owner has the read-only rights – Viewer\/ Reader rights:<\/p>\n

\"Transfer<\/p>\n

Relevant posts<\/h2>\n